Administrative Assistant in the Office of Admission and Financial Aid
Full time, 12-month position: Monday-Friday 8:00 am - 4:30 pm with willingness to stay late for evening admission events.
The Brearley School seeks an experienced administrative assistant to work in the Office of Admission and Financial Aid. The Administrative Assistant is the first point of contact for all applicant families as well as a point of contact for current families receiving financial assistance. As such, daily interactions with visiting students and parents are an integral part of the job. This position demands excellent organizational, communication, and interpersonal skills, accurate data management, flexibility, and the ability to multitask and work independently in a busy office with a high volume of visitors during the high season. Confidentiality, discretion, and a sense of humor are a must.
Provides support to:
Director of Lower School Admission who is responsible for enrollment of Grades K-IV.
Director of Middle and Upper School Admission and Financial Assistance who is responsible for enrollment of Grades V-X, as well as the management of financial aid for new and returning students, K-XII.
Admission Responsibilities include but are not limited to:
Managing the Office of Admission & Financial Aid and supporting the needs of Directors
Answering high volume of phone calls and emails, scheduling campus visits, preparing tour schedules, greeting prospective families, organizing & updating physical and electronic files
Preparing all decision letters and enrollment contracts for new students
Helping to plan and participating in school fairs, evening events, and entrance examinations for MS & US applicants
Managing admission portal as well as data flow and integration with the School’s website, database, and other applications
Coordinating with Department of Technology to ensure successful operations of admission and financial aid databases and web pages
Generating analytic database reports and communications using mail merges, emails, and queries
Financial aid Responsibilities include but are not limited to:
Communicating with current and prospective families regarding procedures related to financial assistance
Sending email notifications to current and prospective families in regards to outstanding financial assistance application materials
Creating files for new applicants for financial assistance and updating financial aid files with current financial assistance materials
Facilitating data integration between financial assistance (SSS), business office (Razor’s Edge), and enrollment databases (Blackbaud)
Bachelor’s degree or equivalent work experience
Strong proficiency in Microsoft Word and Excel, Google Suite, and inResonance or other enrollment databases
The Brearley School is an equal employment opportunity employer committed to hiring exceptional, dedicated teachers of diverse backgrounds. We consider qualified individuals for employment with the School regardless of race, color, religion, national origin, sex, age, disability or any other state or federal protected classification.
About The Brearley School
The Brearley School, an independent school for girls, was founded in 1884 to provide its students with a college-preparatory education equal in rigor to that of boys, and, in the words of the mission statement today, to prepare them for “active responsible citizenship in a democratic society.” Within a highly articulated 13-year curriculum, and with a 6:1 student-faculty ratio, teaching methods are varied, flexible and pragmatic, taking into account individual patterns of development and ways of learning. The School’s program is designed to challenge eager, able students intellectually, and to give each one the opportunity to gain competence, self-reliance and self-knowledge through academic achievement as well as experience in the visual and performing arts, sports, community service and a wide variety of extracurricular activities.
Brearley’s K-12 enrollment is divided into Lower School, Middle School and Upper School, and consists of about 747 students from throughout the New York metropolitan area who represent a diversity of backgrounds, experiences and points of view.