Primary Purpose: Under general direction, responsible for supporting the Business and Finance Manager in procurement, assisting the coordination of contracts and maintenance agreements evaluation, and administrative support for a large off campus department in fulfilling Division objectives and requirements. In addition to support of daily operations, this position includes vendor and customer interaction during the acquisition and implementation of projects and tasks that advance the state of technology at the university.
Essential Functions: 1. Manages the procurement life cycle of Pacific Technology acquisitions processing complex requests for proposals, requisitions, approvals, check requests, purchase orders and renewals.
2. In collaboration with the Business and Finance Manager and Budget Analyst will work within the given budget to purchase goods and services.
3. Identify new/existing cost containment opportunities through institutional contracts to support revenue and responsible budgeting.
4. Evaluate contracts and maintenance agreements in partnership with the Division Business Support Specialist I and University Procurement Office.
5. Prepare and analyze timely reports for the Business Office.
6. Supports the management of University technology assets including physical technology assets, copier leases, and software licenses.
7. Assists in development of electronic spreadsheets and reports to facilitate planning and decision-making, including but not limited to procurement and end of fiscal year work.
8. Manages the reconciliation process for all Division monthly Procard statements. Responsible for ensuring all cards are complete with statements, allocation reports, receipts, as well as meeting monthly and University deadlines.
9. Responsible for coordinating with University Accounts Payable department on key purchases and payments to vendors.
10. Develop, test and maintain an array of University Procurement systems and programs.
11. Will maintain the Business Office ledger with all company purchases and correlating information for each purchase and routinely audit for accuracy.
12. Maintain positive working relationships with vendors, customers, colleagues and key University constituents.
13. Execute strategic initiatives and/or projects as assigned.
14. Performs miscellaneous duties as assigned or requested.
Minimum Qualifications: Two (2) years post high school education. Three (3) years experience performing related business functions in procurement. Knowledge of procurement practices and ethical business standards. Demonstrative abilities presenting to various groups. Demonstrated proficiency in Office programs such as Excel, Word, and Outlook.
Preferred Qualifications: Bachelors degree. Four (4) years work experience in procurement related field. Experience in Higher Education procurement Certification from a professional purchasing organization. Purchasing experience that includes information technology sourcing and service agreements. Experience with utilizing accounting principles. High-level of specialized knowledge of materials management and procurement Knowledge of business and project management principles and techniques.
Skills/Knowledge/Expertise: Ability to identify opportunities for improvement and set well-defined goals related to use of best practices or innovation. Orchestrate efforts, measure, and report on progress; achieve goals and produce exceptional results. Demonstrated experience with developing process flow charts and identify efficiencies using lean methodologies. Complex acquisitions and to address a variety of vendor/third party problems. Computer skills sufficient to query large data stores, verify data integrity, and organize results in a meaningful way. Ability to perform duties using highest level of confidentiality and respect for others. Excellent writing skills sufficient to draft clear and concise professional reports and correspondence. Strong organizational skills to work independently and to prioritize workload under the pressure of competing assignments. Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.
Physical Requirements: The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Frequent standing, walking, climbing stairs, bending, stooping and reaching. Occasional lifting up to 25 pounds.
Work Environment/Work Week/Travel: Work is performed in a standard office environment. Work performed during standard business hours. Frequent travel between central IT division office and buildings in Stockton, San Francisco and Sacramento campuses.
Valid drivers license required. Incumbent must also be able to meet the Universitys fleet rules and be eligible to drive for University business. The Universitys insurance carrier reserves the right to exclude applicants based on their driving record.
Hiring Range: Commensurate with experience, non-exempt
Background Check Statement: All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
University of the Pacific is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
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Drawing on its rich legacy as the oldest chartered university in California, Pacific is a student-focused, comprehensive educational institution that produces outstanding graduates prepared for personal and professional success. Our student body thrives in Pacific's small classes and dynamic cultural environment, while our distinguished alumni are transforming their communities every day.
University of the Pacific is a nationally ranked university with a long tradition of dedicated teaching, small class sizes, practical experience and vibrant residential life. The breathtaking main campus in Stockton, California is home to seven schools and colleges, with more than 80 majors and programs of study. Pacific also has the McGeorge School of Law in Sacramento and the Arthur A. Dugoni School of Dentistry in San Francisco. Total university enrollment is nearly 7,000, with 3,757 undergraduates in an average class size of 19 and a student/faculty ratio of 14:1. Eighty-seven percent of students come from California, with 35 other states and 25 foreign countries also represented.