| Nature of Position
Oversee capital projects, programs and contracts in support of the goals and responsibilities of the Agency and Planning and Service Development Department. ESSENTIAL DUTIES & RESPONSIBILITIES - Plan, scope, schedule, and direct a broad range of capital projects and programs; prepare, coordinate, and monitor yearly fiscal capital budgets.
- Develop comprehensive work plan and align projects to business goals; manage stakeholders and effectively communicate project status, milestones, and unexpected difficulties.
- Manage various projects to support services and administration functions, operations building, and passenger facilities, and other relevant projects and tasks.
- Ensure projects are on-time and within budget; apply transparency of project development to minimize uncertainty and mitigate unwanted outcomes.
- Manage consultant projects, including developing scopes of work, providing contract management and leading the direction of consulting projects.
- Manage contract administration and consultant work efforts; ensure vendor compliance with Federal, state, and local regulations.
- Analyze current and proposed facilities to include the cost/benefit, productivity, staff and equipment parameters.
- Research and collect data necessary to develop needs assessments for facilities.
- Draft technical scope of work, bid specs, change orders; interpret construction drawings, maps, material specifications.
- Assist with procurement management duties such as review of contracts, review of invoices, track progress of payments and close contracts.
- Coordinate scheduling activities and projects with other Agency departments and other local, state and federal agencies and organizations.
- Facilitate commitment and productivity, removing obstacles, and motivating team members.
- Prepare reports, presentations, training materials, promotional materials, and/or other related documentation and correspondence.
- Represent the Agency at various regional committees with partner agencies and municipalities.
- Work collaboratively with local officials, agencies, jurisdictions, and developers to advance transit projects and programs; communicate and coordinate transit planning impacts with various agencies.
- Assist in the grant writing process to securing funding for projects; adhere to writing guidelines.
- Work with and maintain confidential information.
- Demonstrate regular and punctual attendance.
- Other duties as assigned.
KNOWLEDGE, SKILLS & ABILITIES - Methodologies for managing project scope, schedule, budget, risk, communications, and procurement.
- Interpret and apply Federal, State, and local regulations governing public transit systems.
- Understand and apply Federal Transit Administration regulations and guidance related to assigned activities.
- Understanding of National Environmental Policy Act (NEPA).
- Principles and practices of supervision, training, and employee development.
- Communicate technical information to non-technical audiences.
- Public transportation service administration principles
- Land use management, transportation demand management, and interlocal agreements.
- Effective management of scheduling team, including setting priorities, resolving conflicts and making decisions.
- Effectively represent the Agency in a variety of public and private sector activities.
- Demonstrate success with the power to influence, negotiate, and resolve conflict.
- Establish and maintain cooperative working relationships with the public and other community partners and stakeholders.
- Analyze and evaluate complex situations; recommend and implement effective improvements.
- Define challenges; develop, evaluate, recommend and implement "best course" alternatives.
- Microsoft Project, Smartsheet, SharePoint, and Office applications.
- Principles and practices of budget administration and analysis
- Report and document writing techniques
- Plan, assign, and/or supervise the work of others.
- Learn new technologies, policies, procedures and guidelines established by professional organizations and/or governing agencies.
- Utilize office equipment and other relevant technology (software and systems) to meet business needs.
- Understand, follow, and communicate clearly and concisely, both orally and in writing.
- Work as a team member and independently; effectively apply organizational and time management skills; meet deadlines and comply with Agency policies.
- Exercise sound judgment in making decisions.
- Focus on tasks and recall details; handle frequent interruptions.
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