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Do you have what it takes to be the chief administrative support to the folks trying to uncover the inner workings of the economy? If you do, we urge you to apply for the role of Administrator at the UW Economics Department. In this role you will report to Chair of the Department and be responsible for managing the daily operations of a dynamic, and oh so economically focused department that includes 27 permanent faculty members, 9 staff members, 700 undergraduate majors and 100 graduate students. With general direction from the Department Chair, the Administrator acts independently and ensures that University policies and procedures are scrupulously followed. Those responsibilities include general administration, business planning, financial management, personnel, facilities support, research project support, development, and other functions as necessary.
Specific duties include: Fiscal oversight, managing approximately $10 million annually in revenue. This includes tracking expenditures, verifying balances; and preparing monthly budget and other reports as needed and, importantly, being the bearer of concerns to the Chair when things simply do not add up. Create and maintain financial reports; oversee budget reconciliation, create and maintain budget forecasts, oversee endowed funds and associated operating as well as other gifts. Ensure gifts are transmitted and acknowledged in a timely fashion, estimate revenue from endowed funds, provide guidance on allowable uses of gift funds, and steward the timely use of gift funds.
Manage Human Resources. Directly supervise nine people (permanent staff, plus hourlies) and provide guidance to other staff supervisors regarding HR policies.
Responsible for all academic HR processes. Manage the processes around faculty appointment, promotion and tenure and reappointments, preparing, assembling and distributing required documentation.
Oversee all the department space including offices, conference rooms and computer lab. Supervise regular equipment purchases, upgrades and repairs.
Other duties as required
Six to Eight years’ experience at a four-year higher education institution in positions of increasing complexity and responsibility
Demonstrated experience managing annual funds totaling at least $5 million
Demonstrated experience in budget projection, problem solving and analytical skills
Proficiency in Excel
Demonstrated problem solving and analytical skills
Ability to analyze large data sets
Strong written, digital and oral communication skills, including tact, diplomacy, and discretion
Ability to work independently, professionally, and proactively with a high degree of reliability and accuracy
Demonstrated collaborative work style and ability to work well in a diverse workplace
Proven organization and multi-tasking skills in a fast-paced, demanding environment
Desirable Skills or Experience:
Experience in an R-1 academic institution
Experience with academic personnel (hires, appointment, re-appointment)
Experience with UW systems, including Workday and MyFD
Experience managing facilities
Experience using Microsoft Access
Curiosity and imagination
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.