| The Director of Development is responsible for planning, organizing, and directing all of Ancona’s fundraising efforts including, the major gifts program, planned giving, special events, and capital campaigns. The Director of Development reports directly to the Head of School in all development and fundraising endeavors. The Director of Development is part of the External Affairs team, overseeing the Assistant Director of Development and working closely with the Director of Marketing and Communications and the Director of Enrollment Management & Tuition Assistance to retain current students; identify, recruit and secure excellent new prospective students; and inspire parents, friends, and alumni to give. This is an excellent opportunity for a strategic thinker willing to play an active, collaborative role in planning for the future of Ancona by thinking creatively about major gifts fundraising and donor cultivation. The Director of Development is an adept thinker with a strength in building interpersonal relationships and with a high emotional IQ. The Director of Development is able to work closely with the other members of the school’s administrative team and steward gifts to the school in a meaningful way. Specific Duties Provide counsel to Head of School - Help Head of School create long-range goals for Ancona and determine funding viability of such goals
- Help Head of School with other strategic projects as needed
- Establish annual goals for the Development Department and regularly report on progress towards those goals to Head
Build community to maximize retention and cultivate potential donors - Maintain strong relationships with as many parents as possible
- Attend all Ancona community-building events:
- Ancona Day
- Fun Run/Ice Cream Social
- Annual Gala
- Grandparents’ Day
- Provide and strengthen volunteer opportunities and support (with Assistant Director of Development)
- Help secure Ancona representation at appropriate neighborhood events and happenings
- Meet with key donors to the school to cultivate current relationships, and identify potential new donors
Solicit prospective donors - Together with Head of School, establish and maintain a list of funding opportunities in the $5,000-$50,000+ range
- Solicit donors for restricted gifts for specific projects and carefully support the people managing those projects to completion to ensure a positive experience for the donors
- Focus on facilities improvements and other midrange investments that will improve recruitment
- Meet revenue goals for our Annual Gala each year.
Steward donors Assist Assistant Director of Development with: - Maintain accurate donor lists in Commons and online
- Prompt, heartfelt, accurate thank you letters ideally within 48 hours of receiving gift (no more than one week)
- Final report for major campaigns and donor initiatives
- Endowment reporting
Assist Director of Marketing & Communications with: - Annual Fund
- Annual Report
Ensure efficient and effective department operations - Submit an annual budget and monitor spending for all development programs
- Provide the Head of School and the Board with records and statistics related to development activities as appropriate
- Together with the Chief Financial Officer, design and maintain effective management reports for the Head of School, Finance Committee, Institutional Advancement Committee and the Board.
- Together with Assistant Director of Development, create policies for the effective and efficient management of our constituent database
- Manage the donor database – update records, clean data, etc
Support the Board of Trustees - Provide staff support to the Institutional Advancement Committee, the Gala Committee, the Committee on Trustees, the Honorary Trustees, the Community Relations Task Force, and related ad hoc committees as necessary
- Recruit volunteer leaders
- Together with Head of School and Board of Trustees create annual goals for each committee
- Set meetings, create agenda, send follow up assignment reminders
- Help ensure that each group achieves its goals and serves the School in the most strategic way possible
- Provide oversight to Assistant Director of Development to provide logistical support for these committees such as meeting prep (room reservation and set up form, preparing materials, securing food, etc)
- Keep Head of School abreast of committee activity, challenges, and progress towards goals
Alumni Engagement - Establish new Alumni Association
- Find our alumni
- Ask teachers, parents of alumni, other alumni to help
- Maintain updated contact information for alums
- Work with Middle School Division Head to engage young alumni
Identify potential donors - Research donor trends – when do people start giving? Does their giving increase or decrease over time? When do they stop giving? How can we tailor our approach with this knowledge?
Supervision - Oversee the work of the Assistant Director of Development, serve on the Board of Trustees’ Institutional Advancement Committee, and manage all fundraising events including active involvement in any future capital campaigns.
Technology: - Coordinate with Director of Technology to ensure adequate safeguards are in place, including:
- Compliance with the American with Disabilities Act
- Compliance with the Children’s Online Privacy Protection Act (COPA)
- Copyright infringement, policies on the use of third-party content by teachers
- Proficiency with Raiser’s Edge software
Community Responsibilities - Serve on the Head of School’s Leadership Team
- Be actively involved in developing and executing a Strategic Plan for the school
- Represent the school at various regional, state, and national associations relative to the role of Development
- Participate in community duties such as morning handshaking, drop off and pick up assistance, various staff committees, etc
- Perform other duties in pursuit of the school’s mission as assigned by the Head of School
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