Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
Research Administrator & Business Operations Manager, Georgetown Environment Initiative
The Research Administrator & Business Operations Manager position exists to support the efficient day-to-day operations of both the Georgetown Environment Initiative (GEI) and the GEI Director's research program. The duties will be split 50% - 50% between administrative support for the GEI and research administrative support for the GEI Director's research program, including:
Administrative Support & Suite Management
Act as primary point of contact for GEI, including receiving and directing telephone calls and e-mails; greeting and assisting GEI visitors; and responding to student, faculty, and public inquiries and requests.
Maintains the GEI Director's schedule; scheduling meetings for the GEI Director and other GEI staff; scheduling campus visits for GEI visitors; organizing and maintaining files; and composing correspondence and forms as requested.
Provides essential administrative support for Steering Committee, Advisory Committee, and other meetings, including scheduling, preparing and coordinating meeting materials, taking minutes, submitting catering orders, securing meeting space, and managing room set up and tear down.
Organizing, booking, and reconciling travel arrangements for the GEI Director, other GEI staff, and GEI visitors.
This position will oversee the management of the GEI Suite in Regents 391, including purchasing and managing supplies and equipment and managing the conference room reservation system
This position is the key technology liaison, among other office-wide duties. S/he serves as the department's University Information Services representative, providing computer-related technical support to the entire department, and developing/maintaining the department technology and Audio Visual in all conference rooms.
Manages the financial operations for the department.
Responsible for the accurate initiation and facilitation of the following financial transactions: Requisitions, Purchase Orders, Expense Reports, Miscellaneous Supplier Invoice Requests, ProCard allocations, Accounting Journal templates, Revenue Generating Agreements, and check/cash deposits.
This position will collaborate with the Provost Finance & Business Services Center and the budget and finance staff of Georgetown College to ensure all financial transactions follow promulgated Main Campus and University policies and business processes and are coded correctly to ensure meaningful financial reporting for senior administrators. This position will maintain a thorough understanding of the GMS chart of account fields, values, and how they interrelate.
Budget Development, Reporting, & Analysis
Manage monthly budget reconciliation (BAR) process for all funds - including running regular reports to review activity, reconciling activity, forecasting balances and making necessary corrections.
Contributes in the annual budget development process.
Contributes in monthly year end projection analysis for department.
Sponsored Project Management
Manage project staff assignments, PI effort reporting, and associated financial allocations of sponsored research.
Prepare budget to actual financial reports, monitoring and preparing sub-contractor reports, and preparing sponsored financial reports.
Support PI with research reporting, renewals, no-cost extensions, and other award modifications
Event Support & Coordination
Manages essential logistical support for GEI events, including submitting and tracking catering and other vendor orders, arranging travel for speakers, managing event RSVPs, securing event space, creating signage and name tags, and managing room set up and tear down.
Coordinating the employee, postdoc and student personnel action items - including advertising for hiring and processes associated with employment.
Manage student employment activity, including posting opportunities, scheduling interviews, maintaining the file of student confidentiality agreements, coordinating and monitoring student submission of GMS timesheets, and ensuring that students are paid in a timely and accurate manner.
Bachelor's degree required (Concentration in Biology, Ecology, Conservation Biology, or other related fields preferred)
3-5 years of financial and/or administrative experience required
Proficiency in Microsoft Office suite, or equivalent (ex. Google Apps), with adequate experience with Excel functions (ex. vlookups, pivot tables, etc.)
Strong orientation to details
Excellent customer service skills
Excellent written and oral communication skills
Ability to interpret and apply University, campus, and school policies and procedures within complex and diverse organization
Ability to manage multiple projects simultaneously and meet time-sensitive deadlines
Proficiency with Georgetown University systems, including GMS (Workday) preferred
Current Georgetown Employees:
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Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected] .
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website .
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law.
Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.
Internal Number: JR08730
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.