| St. Andrew’s Episcopal School is seeking a dedicated Associate Manager of Advancement Services & Donor Relations to provide support for the Development/Communications Office team. This position supports a dynamic, fast-paced office of six team members on both the 31st Street and Southwest Parkway campuses. Duties for this Associate Manager include maintaining an accurate donor database at all times, preparing progress reports, tracking contributions, preparing and managing mailing lists, assisting with event planning, liaising with consultants, ensuring timely acknowledgment of contributions, tracking revenue and expenditure, maintaining office supplies and managing office needs, providing administrative assistance to the Development/Communications team, interacting with students and families, and supporting all St. Andrew’s fundraising campaigns. Specific Duties: Database Maintenance - Maintains current Blackbaud certification and stays current on Blackbaud upgrades/ training
- Updates and maintains records for parents, grandparents, students, alumni, and donors
- Manages reservations and registrations for events when needed and updates new data in coordination with Special Events and Annual Giving
- Runs queries and reports as needed
- Maintains online giving daily
Gift/Pledge Management - Generates invoices and follow-up for all annual and capital pledges, event sponsorships, auction items, and other campaign items
- Generates acknowledgment letters; obtains appropriate signatures; and mail
- Copies checks and reconciles gift records with Business Office
Capital Campaign Management - Assists the Director of Development and Major Gifts Officer with donor appointments and appropriate follow-up
- Records all gifts and ensures appropriate tracking, billing, acknowledgements, and naming rights are accounted for
Office Management - Supports administrative requests such as receipt reconciliation and submissions, travel booking and itineraries, transcribing meeting notes, etc.
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
- Maintains shared conference room space
- Maintains file systems and departmental records
- Creates and maintains prospect and donor correspondence files
- Cover the front reception desk when needed
- Attends weekly staff meetings
Special Events - In coordination with the Associate Manager of Marketing & Special Events, assists with planning and day-of duties for St. Andrew’s special events as needed
- Supports events needs ranging from flower arranging, pick-up and delivery of items, to creation of special event materials (nametags, programs, etc.)
- Supports the Gala for Financial Aid administrative needs; registering donors, table assignments, online auction database management and other needs as requested
Support for Development Office - Supports the Development Office’s administrative needs and contributes to team effort by accomplishing related results as needed
- Greets visitors, parents, faculty, staff, students, and donors
- Is knowledgeable about the campus, St. Andrew’s personnel and programs
- Performs other duties as assigned
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