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The University of Washington’s Finance Transformation Program (UWFT) has an outstanding opportunity for a Senior Functional Analyst to participate in the startup of a multi-year effort to transform the UW’s existing financial processes through business process redesign and the replacement of legacy systems with modern technology. They will be part of a core program team responsible for defining, and realizing this future state through selection and implementation of a modern core financials ERP. This position will function at the enterprise level, building knowledge and understanding of diverse financial systems and processes, multiple legal entities and business models supporting medicine, education and research. The incumbent will train, mentor, and oversee the work of multiple business analysts to establish and ensure consistent documentation over the lifetime of the program. They will be primarily responsible for the Business Process Framework and participate in the development of the finance data model. They will be responsible for establishing program standards for documentation and analysis in support of the business process framework, systems landscape strategy and other program priorities. The Senior Functional Analyst will work directly with University Department/unit leaders, providing consultation and support in the development, analysis, interpretation and management of a variety of complex internal and external data sources as well as business process areas. The incumbent draws on expertise in data collection methodologies to support subsequent data analysis, and finance processes and statistics; prepares charts and graphs; applies appropriate statistical tests; provides analytical commentary; and educates analytical concepts in an understandable and actionable manner. The Senior Functional Analyst operates under general or minimum supervision, and performs duties with broad latitude for exercising independent judgment.
This recruitment will fill additional openings.
Investigate and analyze current state business processes and financial and management system landscapes and architecture
Design data collection instruments that effectively obtain the data necessary to support identified analytical objectives
Elicit requirements and operational objectives using interviews, document analysis, surveys and functional workgroups
Develop guidelines for vendor demos and test scripts that represent future state process transformation in support of system selection activities
Establish, implement and promote effective requirements gathering methodology, documentation and management practices
Capture, evaluate, prioritize and understand business needs and translate them into business process and system requirements
Organize and synthesize large amounts of information provided by stakeholders and develop relevant business analysis artifacts, such as use cases, as is and to be process flows
Understand and document complex business processes, roles, business rules, policies and workflows related to current and future state financial processes
Analyze business problems and develop solutions; identify and assess alternatives; develop business cases and proposals that support decision making among a diverse set of process partners
Critically evaluate information gathered from multiple sources and reconcile conflicts
Assess benefits to be derived from systems improvements and quantify impact to business units
Business process configuration in an ERP system
Project Management and Leadership
Collaborate and partner with multiple stakeholders across the organization including project team members
Lead process transformation teams (subject matter experts from across the university) focused on documenting current state and envisioning future state for major institutional end to end financial processes
Communicate complex processes, problems, and solutions in a simple, compelling, accurate, and highly visual manner
Work independently to manage key components of the project—includes defining tasks, managing the work, and being accountable for the deliverables of assigned components such as the total cost of ownership
Use independent judgement to determine appropriate escalation and resolution of issues within program structure
Work with all levels of management to critically evaluate and communicate business issues/risks with conviction to campus clients and team members
Meet project deadlines to full completion
Facilitate meetings and/or design sessions to validate, prioritize, and document requirements
Make presentations to user groups and key stakeholders
Work directly with the project manager(s) to track time, schedule, budgets and compile reports as needed for quality assurance and executive review
Financial Business Process
Design and support program strategy for documenting and analyzing “as is” financial processes and envisioning “to be” future state processes
Provide oversight to multiple business analysts assigned to each major finance process areas with a focus on identification of policy, process and internal control improvements that can potentially be implemented before the eventual system selection / implementation
Contribute as a key member of the core program team, establishing templates, practices and tools that will be used over the life of the program – with a heavy focus on financial process documentation
Collaborate and partner with multiple stakeholders across the organization, including project team members – with a heavy focus on financial process documentation
Provide mentorship to junior business analysts
Serve as critical liaison between business, technical, program and support teams
Operate effectively in a matrixed environment
Serve as liaison with the vendor BA resources, and maintain project standards and consistency across the implementation team
Conduct ad-hoc analysis for project team
Bachelor's Degree and six or more years of experience doing progressively more complex business and financial analysis within a project or program environment such as scope definition, requirements gathering, business process re-engineering, etc.
Significant understanding of financial terms, business processes, and financial reporting.
Experience with business process documentation including key deliverables and related analysis and business process improvement.
Self-starter and able to manage multiple priorities and tasks in a dynamic environment.
Demonstrated excellent written/oral communication skills, technical documentation skills, user liaison skills, and personal interaction abilities. Ability to communicate across diverse audiences ranging from business leadership to technical developers.
Advanced ability to develop efficient and effective analytic methodologies and approaches to generate value, address a broad range of operational and performance issues, execute the analysis in a timely, accurate and reliable manner, communicate findings clearly and concisely to diverse business leaders, key contributors and stakeholders.
Demonstrated knowledge of financial subject matter with experience identifying and driving consistent, standard, financial policies, processes and internal controls.
Advanced critical thinking and problem solving skills.
Demonstrated ability to work independently and as part of a team in a cooperative effort.
Ability to deal with trade-offs, conflict, and change management in a collaborative and positive manner.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Expertise with SharePoint (or similar project management tools), spreadsheet, word processing and presentation applications
Experience with a major audit, accounting or consulting firm
Demonstrated knowledge and skills developing enterprise data integration solutions across major business functional areas
Experience in a large university, large medical center, or other large complex enterprise
Knowledge and experience developing/implementing enterprise level software systems in support of administrative or operational needs
Experience dealing with organizational change management
Demonstrated success in facilitating work groups and ability to develop consensus
Previous experience in a lead business analyst role or as key point of contact
Previous experience with higher education financial and/or budget processes
CONDITIONS OF EMPLOYMENT:
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.