The Head of the University Libraries Special Collections and Archives department promotes the archives regionally, nationally and internationally, is responsible for fundraising, donor relations, and outreach efforts, manages endowments and special funds, and guides collection development, acquisition, preservation and reference activities. The Department Head manages all aspects of the Department's daily operations including establishing policies and procedures, strategic planning and the supervision of staff, students and volunteers.
A.L.A. accredited M.L.S./M.L.I.S. or M.A. in History
Five years' progressively responsible experience in special collections and/or archives or similar organizations such as museums, historical societies, etc.
Experience with collection management and effective stewardship of collections
Demonstrated supervisory experience
Excellent oral and written communication skills
Excellent presentation skills
Ability to establish relationships and work effectively with donors, researchers and organizations
Demonstrated experience with fund raising and grant writing
Experience with strategic planning and assessment of services and programs
Knowledge of aviation history
Essential Functions and percent of time::
25%: Advancement and Outreach
Collaborates with the University Librarian and the University Foundation to achieve advancement goals and objectives. Cultivates, develops and maintains contact with existing and potential monetary donors. Develops specific projects for outside funding and identifies potential donors and funding sources. Prepares grant proposals. Monitors and determines expenditures for Special Collections and Archives endowments, revenue and fund accounts.
Promotes the Special Collections and Archives Department regionally, nationally and internationally. Represents the Department and the Libraries at meetings of local, state, regional, and national organizations in the fields of aviation history, state and local history, archives and public records, and public history as well as at various University and community events. Oversees VIP tours and other outreach events.
25%: Departmental Administration
Establishes policies and procedures, directs strategic planning, prepares departmental reports and supervises three professional archivists, the university records manager, graduate and undergraduate assistants and volunteers. Provides general oversight for the University Archives to ensure compliance with state statutes, university policy and the collection of permanent historical records. Oversees Special Collections and Archives facilities.
Identifies and cultivates new collections in accordance with the Department's collection policy. Maintains contact with collection donors through visits, correspondence, special projects, and events. Oversees the Department's preservation activities. Establishes priorities for the processing and/or digitization of collections. Collaborates with the Libraries' Digital Initiative and Repository Services Department in the use of technology to promote and increase access to collections.
20%: Reference, Research and Education
Promotes the use of archives and special collections to faculty and other campus stakeholders. Works with external researchers. Responds to requests for use and licensing of special collections materials. Provides in-depth and specialized reference services as needed. Oversees the instruction and outreach efforts of the department. Serves as liaison to the Public History program in the College of Liberal Arts.
5%: Library administration
Participates in the administrative and planning activities of the University Libraries with other department heads as a member of the Libraries' Management Advisory Council.
5%: Professional Development and Service
Participates in professional development and continuing education endeavors for professional and personal growth. Engages in service opportunities for the archives profession, university, or local community. Participates in the development and the performance of the libraries' programs, policies, procedures, projects, teams and committees including other duties as assigned.
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Wright State University serves nearly 18,000 students and offers more than 230 undergraduate, graduate, doctoral, and professional degree programs through eight colleges and three schools. Located in the city of Fairborn in Greene County, Ohio, Wright State is conveniently situated adjacent to Wright-Patterson Air Force Base and is less than 10 miles from downtown Dayton. One of our eight colleges, Wright State University–Lake Campus, is a university-operated regional campus on the shores of Grand Lake St. Marys in Celina, Ohio. The Wright State alumni community is more than 109,000 strong. For more information please visit www.wright.edu.