This position provides both administrative and programmatic support to Fordham University’s Chief Diversity Officer (CDO), Special Assistant to the President for Diversity, and Associate Vice President for Academic Affairs; and the Director for Equity & Inclusion.
Performs complex administrative and programmatic duties to support the Special Assistant to the President for Diversity, Chief Diversity Officer, and Associate Vice President for Academic Affairs (CDO). Manages the day-to-day operations of the office.
Assists the CDO with timely management of all communications and scheduling. This includes, but is not limited to, letters, emails, phone calls, and statements requiring interpretation and application of University policies. Manages the CDO’s calendar and correspondence. Arranges travel plans and itineraries for the CDO and the Director for Equity & Inclusion.
Manages the office budget, including developing and coordinating office grants, facilitating payment of invited speakers, student and staff reimbursements, payments to vendors, and tracking budget. Provides quarterly budget reports to the Chief Diversity Officer.
Collects background material and research as needed for meetings, conferences, presentations, and other tasks critical for the functioning of the office. Creates slide decks, handouts, and other presentation materials for the CDO, as assigned.
Plans and implements both small and large-scale events, often in collaboration with other departments and offices across the University and the local community. Assists with planning and coordination for trainings and retreats as well as forums and events developed/sponsored by the office and our partners.
Coordinates, monitors, collects and creates content for the office website. Ensure accuracy of information.
Works with the Director for Equity & Inclusion, develop creative digital and social media marketing and engagement strategies.
Coordinates needs assessment and data analysis; develops marketing strategies for new and on-going programs. Assists with data collection and synthesis for end of year reports.
Supervises student workers, including tracking work hours, assigning work, approving time sheets, and hiring and training new student workers.
Serves as recording secretary for the university Diversity, Equity and Inclusion (DEI) Council.
Works on special projects, as assigned by the CDO.
Bachelor’s Degree required, Master’s Degree in higher education, sociology, counseling, business administration or related field preferred.
1-3 years administrative experience, preferably in a fast-paced academic setting working with students, faculty and administrators at all levels.
Proficiency in Microsoft Word, Excel, presentation software, website design/ maintenance, social media.
Proactive approach to responsibilities, planning and project management. Ability to take initiative.
Excellent written, speaking and organizational skills; demonstrated ability to work both independently and with a team in an office environment where multitasking and high attention to detail are essential.
Excellent judgment, diplomacy, and discretion necessary in handling confidential and/or sensitive materials.
Knowledge of and experience in the work of diversity, equity and inclusion in the context of higher education.
High-level ability to work effectively with a broad range of campus stakeholders and members of the local community.
Fluency and literacy in a second language and/or culture(s) is a plus.
Familiarity with the New York City area and its neighborhoods is a plus.
Internal Number: A08895
About Fordham University
Fordham Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United kingdom.