As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
Undergraduate Academic Affairs (UAA) shapes, advances, and stewards a world-class undergraduate academic experience for students at the University of Washington. Staff, faculty and students in UAA deepen and enrich the learning experience for all undergraduates, recognizing and supporting the unique learning path of each individual student and the commitment of each academic program to excellence in learning and teaching.
Within UAA, the Community Engagement and Leadership Education (CELE) unit provides students with opportunities to develop the knowledge, skills and attitudes needed to contribute to thriving communities. Building authentic community and campus partnerships drive our work. CELE programs include Community-Engaged Learning, Dream Project, Husky Leadership Initiative, Jumpstart, Pipeline Project and Othello-UW Commons.
CELE has an outstanding opportunity for an Operations Manager.
The Operations Manager will work with the Executive Director to assess and develop new systems and processes to improve and support programming activities for the CELE unit. The Operations Manager will work with the Executive Director and CELE programs staff to examine program progress and issues, make recommendations for policy, and implement processes and procedures. In addition, the Operations Manager will coordinate day-to-day CELE program operations.
Under the supervision of the Executive Director for CELE, the Operations Manager will have the following responsibilities:
Assume responsibility for the day-to-day operations of CELE programs.
Consult with CELE staff to create policies and procedures for all programs that support CELE programmatic efforts
Maintain, update, and implement CELE administrative procedures and training resources
Counsel and advise students interested in CELE programs
Establish and maintain a Supply/Inventory system
Coordinate background checks in Youth Programs Reporting System for students participating in CELE programs
Support Washington Service Corps grant administration (e.g. track timelines, reporting deadlines, WSC team coordination)
Manage administration of GEN ST 350, EDUC and LEAD courses (e.g. Time Schedule course construction and maintenance, add and drop code distribution, schedule/room change requests)
Provide logistical support for service-learning course presentations and evaluations sessions; likely to include some interaction with faculty and community partners
Provide coordination for CELE events and activities (e.g. scheduling events, room reservations, food ordering, Dawg Daze, A&O logistics and coordination)
Fiscal and HR Fiscal
Organize and maintain a comprehensive record-keeping system for fiscal activity
Prepare Ariba-based procurement transactions such as payments to individuals, e-reimbursements, non-PO invoices, Blank Purchase Orders, catalog ordering and travel expense reimbursements
Process expense transfers through My Financial Desktop
Prepare journal vouchers
Deposit checks from outside sources
Make procard purchases on behalf of the CELE programs
Act as the first reviewer of all procard purchases and collect documentation from cardholders on a weekly basis
Ensure compliance with departmental, institutional and state policies, rules and regulations regarding fiscal processes
Coordinate recruiting and hiring processes for CELE programs
Manage onboarding for hourly and student employees as well as Americorps members
Work with CELE payroll coordinator to support payroll needs
Ensure compliance with departmental, institutional and state policies, rules and regulations regarding hiring processes
Serve as a backup to the EXPD suite operations including front desk staffing and operations
Support front desk operations management (e.g. onboarding and training student employees, managing front desk scheduling)
Support facility operations needs
Support EXPD conference room management
BA degree in a related field
2 years of experience in program support and/or student services
Strong project management skills
Strong organizational skills, creativity, demonstrated attention to detail, ability to work under pressure, and deadlines
Excellent written, verbal, and interpersonal skills
Demonstrated initiative and the ability to work independently and be flexible, while being part of a team
Familiarity with Microsoft Office Products (Word, Excel, Access, and PowerPoint)
Experience working with service-learning programs
Familiarity working with databases and with UW systems such as SDB, Ariba and My Financial Desktop.
All UAA CELE Staff will demonstrate and integrate the following Undergraduate Academic Affairs Competencies:
Accountability and Integrity
Race, Equity, and Difference
Collaboration and Teamwork
Application Process: Diversity is a core value and foundational concept in our unit, and we are committed to building an inclusive and diverse faculty, staff, and student community. Applicants should submit a resume, cover letter, AND diversity statement via UWHires.
In your diversity statement, please tell us about your experience engaging and working with diverse communities in the context of your professional, volunteer, or civic work. Also, address the efforts you have made (or been involved with) to foster diversity competence and understanding for yourself and/or others.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.