We offer comprehensive compensation package with salary and benefits as the main components.Competitive salaryis within the Range stated above, and commensurate with qualifications and experience.Generous benefitspackage is offered through Washington State plans that includes multiplemedical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.
For more details about Bellevue College's excellent employee benefits, please visitBenefitssection, next toDescriptionsection.
ABOUT THE COLLEGE Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 44% students of color and over 1,100 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.
We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of ourmission and goals, diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.
ABOUT THEDEPARTMENT Information Technology Services (ITS) supports and promotes the strategic use of information technology that advances the overall mission of the college. The ITS division oversees all compute, network services, enterprise applications and IT support for the institution.
POSITION DUTIES Executive Support Complete a broad variety of administrative tasks for the VP-ITS including managing complex calendar appointments; composing and preparing correspondence; and arranging complex and detailed travel plans. Relieve the VP-ITS of routine operational and administrative details and performs administrative functions. Research, prioritize, and follow up on incoming issues and concerns addressed to the VP-ITS. Safeguard the confidentiality of College matters by exercising discretion in communicating information to faculty, students, staff and the various publics served by the College and in handling administrative records, file, and similar confidential items. Serve as key research resource for the VP-ITS on operational procedures, organizational structure, office goals and objectives, and College regulations, policies, and procedures before implementation. Division Support Oversee and manage the day-to-day operations and administrative functions of IT operational needs. Serve as the SharePoint site administrator for the IT Services site and sub-sites. Manage and maintain documents and other information on the IT SharePoint site. Plan and coordinate IT events, meetings, and retreats. Collaborate as needed in planning and organizing college-wide events. Obtain and provide specific information on various issues, recommending solutions, coordinating and assisting with operational policy issues; develop and implement operational policies and procedures, ensuring that practices are in conformance with College regulations and policies; interpret College and departmental policies, and advise staff and students of policy provisions. Supervise, schedule, and train temporary support personnel. Fiscal Support Responsible for the overall budget management of the department. Assists in the preparation of annual and biennial budgets. Prepares and monitors all budget projections. Provides data and advice when preparing budget requests. Prepares quarterly budget reports. Manage, maintain, and audit financial processes in the department. Prepare monthly financial reports. Develop, maintain and manage all financial reports and records. Process requisitions, and invoices; prepare and submit professional services contracts; manage, prepare and process purchasing. Manage, Track, and Document Projects Develop comprehensive project tracking and management plans in conjunction with IT directors. Track and report project progress using software tools. Link project objectives with IT and College strategic plans and short-term action planswithin and outside of IT. Maintain IT goals and multi-year work plans and manage periodic reporting on plan objectives. Manage filing and tracking of correspondence, written documentation. Organize documentation and material for the VP-ITS. Establish, enhance, and expedite process improvement across organization. Implement processes and practices that can adapt quickly to changing organization, business, and demands. Review business process, system or other changes that might impact existing workflows and recommends methods to optimize to desired state and improve efficiency. Other Organize and support special programs and projects. Monitor programs/projects as they relate to departmental goals. Collaborate on various administrative problem solving; research issues and special problems, and recommend solutions. Assist with the development and execution of area goals and objections. Research information, compile statistics, and gather, compute and analyze data; prepare special reports, summaries or replies to inquiries. Research and help implement 'best practices' within area administration operations. Research and prepare background information for presentations, articles and publications; obtain and provide specific information, research various issues and complex problems, recommend solutions, and coordinate and assist with policy matters. Research information, compile statistics, gather, compute and analyze various data; prepare special reports; help implement 'best practices' within area operations. Research and prepare background information for presentations, articles and publications; coordinates and assists with policy matters. Maintain knowledge on current developments and practices in human resources operations. Provide backup to HR staff as needed. Perform other duties as assigned.
A Bachelor degree AND one (1) year of executive assistant experience OR 5+ years of progressively responsible administrative assistant experience.Any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis. Ability to use at a high level of competency e-mail, word processing, spreadsheet, presentation, and electronic calendar software applications. Effective interpersonal and intercultural communication skills; expresses written and verbal information using language that is appropriate to the complexity of the topic and the knowledge and understanding of the audience Demonstrated ability to foster and maintain harmonious working relations. Experience in maintaining a high level of confidentiality. Excellent time management skills, and ability to multitask and prioritize projects. Flexibility of schedule and willingness to work select evenings and/or weekends
PREFERRED QUALIFICATIONS: Effective organizational skills and experience working successfully with diverse constituents and organizations. Demonstrated ability to manage multiple priorities with varying deadlines. Project management experience, training, and/or certification. Demonstrated ability to interact with a wide range of people, including students, faculty, staff, donors, and other College offices. Ability to work independently and take initiative while contributing to a team environment.
SPECIAL INSTRUCTIONS FOR APPLICANTS
Applications received by03/13/2020will be given full consideration. Applications received after that date may be considered until the position is filled.This position is not eligible for relocation allowance.
Background Check: Prior to start of employment, a background check will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.
How to Apply: Click on the wordApplyat the top right cornerof the job announcement.
Individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete.Any application that does not provide all requested information will be considered incomplete and will not be screened for the position. Complete an online application (note that stating 'See Resume' on any section of the online Application will be deemed incomplete) Attach a Resume Attach a Cover Letter Attach a Diversity Statement that addresses the following: Please provide specific examples of how your educational and/or professional experiences, background or philosophy demonstrate your commitment to diversity and equity, and how these prepare you to contribute to Bellevue College (min 1 pg, max 2 pgs)
Located in Bellevue, Washington, Bellevue College is a community based public institution. Bellevue College is a student-centered, comprehensive and innovative college, committed to teaching excellence, that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. The college serves 37,000 students every year, and is represented by 65 different countries. Bellevue College has a variety of distance learning options for the students such as online learning. Students have the opportunity to receive a variety degrees and certificates that range from a GED to a Baccalaureate degree. The Northwest Commission on Colleges and Universities accredits Bellevue College as a baccalaureate degree-granting institution.