Stanford University is one of the world's most renowned universities. The School of Medicine is seeking candidates to fulfill a highly influential role as a Financial Manager 2, to manage staff responsible for complex finance and control functions, faculty compensation, and overall finance operations for divisions within the Department of Anesthesia. The department consists of over 200 faculty and clinician educators, 140 administrative and research staff, and 60 per diem and adjunct faculty. The University offers a variety of benefits beyond traditional medical, dental, retirement and savings options:Events and program for children, sports camps, tuition options; World class intellectual stimulation through learning and development classes, workshops and onsite conferences from leading edge speakers and faculty; Work/life and family friendly policies and reimbursement; Participation in Stanford's social responsibility and sustainable programs for a better world; A vibrant university culture that values the uniqueness of each individual. Duties Include:
Manage the work of other employees, make hiring decisions, provide coaching, training and mentoring, manage performance, determine staffing needs, develop and ensure succession planning within area of responsibility. Manage/supervise administrative, financial, faculty compensation, and student services staff. This includes 4 direct reports and oversight of approximately 25 staff. Management of staff require a thorough understanding of financial management, faculty compensation and bonuses, administrative operations, and Epic program.
Establish operational objectives and assignments, plan, direct and monitor all budgets for areas of responsibility, manage business operation and administration of several functional areas. Proactively monitor faculty compensation and staffing budget (i.e., prepare, review, and analyze variance reports reflecting division financial status), prepare financial forecasts, identify and analyze financial problems, and recommend solutions. Ensure appropriate division-wide financial controls and fiduciary stewardship consistent with University, School, Hospital/Clinic and department missions and goals, and with standards for compliance with external and internal policies. Manage faculty compensation budget, including projections, analyzing and providing monthly and annually reporting to DFA and Department Chairman.
Manage database used for tracking time/shifts worked to determine calculation for bonus payments.
Identify and resolve unique problems of substantial significance that affect the overall functional area, beyond the immediate unit.
Manage organization's financial activities and structure; develop system and procedure requirements to support the financial reporting for the organization.
Contribute to designing, developing and delivering complex policies and procedures with both short and long term impact. Analyze, prepare, and make recommendations on business aspects of proposals for clinical and teaching programs (includes study of financial feasibility/practicality, financial projects, staffing implications, relation to current programs in divisions, and impact on administrative structure and management systems; evaluate external and internal trends which impact programs.
Collaborate with other colleagues on school/ unit projects; design and execute an effective system of internal controls for areas of responsibility; establish operational objectives to support the university's stewardship of resources.
Engage in continuous critical analysis of existing systems and processes; identify need for new systems, and develop and present proposals. Determine Lean projects to improve efficiency and process flow; provide leadership in helping other managers to identify ideas where Lean methods would support process improvements
Knowledge, Skills and Abilities (Required):
User knowledge of Microsoft Office Suite
Advanced knowledge of Oracle or other business financial systems
Advanced understanding of financial principles.
Advanced oral and written communication skills
Ability to clearly and effectively present information to internal and external audiences, client groups and all levels of management.
Strong analytical skills to review and analyze complex financial information.
Strong leadership and management skills with previous experience managing people, delegating workload and providing direction/corrections as necessary.
Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
Demonstrated competency in project management of a high volume of work, some of which is cyclical.
If managing sponsored projects, ability to manage post and pre award administration for sponsored projects within his/her unit. Knowledge and fluency of governmental regulations and Cardinal Curriculum level I and II.
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
Experience working successfully with PIs, their administrative staff, the office of sponsored research and external sponsors.
Demonstrated success in performing meticulous, high quality and compliant work.
Ability to interpret complex research and fiscal policies, assimilate information from a wide range of resources and act like a mentor and resource to others.
Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Working Conditions:
Routine extended working hours during peak cycles; travel to school/unit sites across university.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Medicine, Stanford, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.