Berkeley Lab's Projects & Infrastructure Modernization Division (PIMD) has an opening for a Project Coordinator. You will report functionally to the Projects and Infrastructure Modernization Division Sr. Business Manager and typically tasked to projects via Project Director lead teams. You will plan and manage the administrative aspects of assigned PIMD construction projects. You will act independently on day-to-day work, determining the methods and procedures applicable to new assignments. You will resolve complex issues in creative and effective ways, including troubleshooting issues to enforce policies and procedures. You will exercise judgment when applying knowledge of construction project management processes to meet project objectives.
What You Will Do:
Plan and manage all administrative duties in support of assigned projects. Plan and organize administrative assignments in support of scope, schedule, and budget changes, processing approvals of completed project phases and all related tracking and management of data pertaining to project controls including funding authorization.
Prioritize and execute tasks relative to Project Management performance objectives, cost control and reporting, architectural and engineering reviews, construction changes and requirements. Manage aspects of the advisory committee and DOE reviews, project meetings, and site visits, ensuring coordination of review materials, logistics, and preparation of meeting materials.
Manage the calendar for Project Managers as necessary.
Manage project close-out process and coordinating collection and distribution of documents related to closure and acceptance of completed projects.
Compile monthly budget reports for submission to Project Managers and develop various planning documents such as project budget submissions, project validation data, and monthly progress tracking reports.
Prepare purchase requisitions for acquisitions of construction subcontracts, A/E contracts, miscellaneous services and equipment using Lab's electronic procurement system.
Coordinate preparation of transmittals, RFI's, submittals, field memos, safety reports, and other related A/E or construction documents.
Manage various websites which include team roles, uploading photos and documents as needed. Maintain the integrity of the job folder process by ensuring that all accessory data is accurately entered and updated including job number, scope, justification, PM, team assignments, budget type, fund source, job type and stage of work.
Prepare drafts, meeting notes, presentation materials, reports, spreadsheets, chars, Project Management forms, and A/E, contractor and DOE correspondence as well as distribution requirements, coordinating copy requirements, categorizing, logging and filing project documents and database requirements.
What Is Required:
Minimum of 5 years of related experience including thorough knowledge of administrative aspects of construction project management, subcontract and purchase order administration and accounting/finance administrative procedures and policies with a Bachelor's degree; or equivalent work experience.
Strong oral and written communication skills; and, the ability to work effectively and cooperatively with a diverse group both on the telephone and in person. Demonstrated ability to work effectively s a team member.
Strong organization skills; ability to work independently on complex assignments, develop own work methods and procedures, use initiative and judgment, and make decisions within scope of work.
Ability to work productively under pressure deadlines.
Demonstrated computer skills including proficiency in Microsoft Word, Excel, Microsoft Project, Power Point, Calendar, and other software as needed to complete tasks.
Demonstrated database management skills and the ability to update databases, independently develop report requirements and extract reports. Ability to create and maintain high quality reports, records and files.
The posting shall remain open until the position is filled.
This is a full-time career appointment.
Full-time, M-F, exempt (monthly paid) from overtime pay.
Salary is commensurate with experience.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with thePay Transparency Nondiscrimination Provisionunder 41 CFR 60-1.4. Clickhere to view the poster and supplement: "Equal Employment Opportunity is the Law."
Internal Number: 89641
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.