A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
This position has responsibility for a variety of ongoing administrative functions and responsibilities in the Provost’s Office as well as providing administrative coordination and leadership for project-based and strategic initiatives. This position reports to the special counsel to the provost. The individual in this position will work on various projects lead by the Provost’s Office, staff committees, and other similar assignments. This position is exempt and occasionally requires work on evenings and weekends to accommodate schedules of complex committees and project timelines.
Provide administrative coordination and leadership for the implementation and support of Provost’s Office initiatives, committees, and projects. These potential topics covered in these projects and committees is broad and span issues across the university, including curriculum, policies and procedures and research initiatives. Under general supervision, administer projects and events; provide administrative support and guidance to provost’s committees and task forces; conduct research and prepare internal reports on various issues related to Office of the Provost (and University) policy or practice; provide assistance with handling of complex correspondence and inquiries of a sensitive nature, often requiring effective and diplomatic communication with constituents inside and outside of the University, administer select projects and activities of the Office of the Provost as assigned. Assist and advise on the development of high-level visitor itineraries, including preparing confidential visitor materials. Monitor, advise and authorize approval of some expenses related to projects and maintain necessary financial records.
Bachelor degree or equivalent amount of education and experience.
3-5 years experience in higher education administration or a similar setting.
Demonstrated project management skills at a high level in an academic or at a high-level in other organizations.
Ability to organize and pursue complex work, with great attention to detail, diplomacy and discretion in a timely and effective manner.
Ability to handle multiple tasks simultaneously and to prioritize them effectively, while working independently in a fast-paced and changing environment.
Ability to work independently under general supervision and willingness to work as needed to accomplish tasks and meet deadlines.
Creative problem-solving skills exercised with sound judgment and ability to anticipate emergent issues and needs, and to handle or advise appropriately.
Excellent interpersonal skills with a strong sense of tact and diplomacy.
Excellent communication skills with ability to relate comfortably with a diverse range of constituents (internal and external) always mindful of representing the Office of the Provost in a professional and appropriate manner.
Experience with working in Concur and other University operating systems.
Strong sense of commitment, responsibility, and desire to serve the Office of the Provost and Executive Vice President for Academic Affairs and the mission of the University.
Sound understanding of the higher educational organization, culture, and fundamental values.
Understanding of University policies, procedures and regulations, and of the university administrative and functional organization.
This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 184379
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.