This announcement is posted as available position openings occur. New positions will be held open for a minimum of five days from the date of posting. Repeat postings may be closed at any time. Employment is contingent upon new employee providing documents verifying United States citizenship, or for aliens, documents verifying legal permission to work in the United States. According to position requirements, passing a background check and/or a functional capacity test may also be required. For further information, please call 909-607-7816, view our Web page at www.cgu.edu or inquire in person at the Human Resources Department, 150 East Tenth Street, Harper 118, Claremont, CA 91711.
Reporting directly to the Drucker School of Management’s Administrative Coordinator, the Academic Senior Secretary/Senior Faculty Support position will provide a broad range of administrative and academic support services to faculty members.
The regular hours for this position are 8:30 a.m. to 5:00 p.m. Hours may vary due to needs of the University or School.
Prepare and order all necessary class materials in compliance with deadlines based on the University’s annual academic calendar. This includes converting materials to digital form and researching/collecting materials for course packs.
Assist faculty in complying with various University reporting policies and paperwork requirements.
Assist faculty with conducting teacher evaluations using an online system such as Qualtrics.
Assist with APT committee reviews which may include contacting external reviewers, making copies of documents, and assembling portfolios.
Proctor exams as needed.
Prepare presentation support materials for use in teaching, research, and publications.
Ensure class needs are in place including catering for classroom events and meetings, and requesting AV service if needed.
Request office supplies as needed to support faculty.
Provide administrative support for special events. This can include record keeping, promotional efforts, preparing course/event documents, securing AV service, room reservations, hotel reservations, and catering quotes through appropriate channels.
Provide support for processing faculty expenses, Human Resources paperwork, and on-boarding new faculty.
Perform other duties and tasks specific to the position as assigned.
REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed with or without reasonable accommodation, using some other combination of skills and abilities.
Ultimately, the position requires a strong administrator with excellent organizational and interpersonal skills.
Basic computer skills including Microsoft Word, PowerPoint, and Excel
Demonstrated organizational skills in a multi-task environment
Accurate typing, filing, and record-keeping skills
Ability to work effectively in a collaborative team environment
Strong communication and interpersonal skills, both verbally and in writing, and the demonstrated ability to interface comfortably with faculty.
Proficient with Canvas, EMS, Qualtrics, Peoplesoft, and working with copyright laws.
Understand the University library systems for research purposes, including the use of Google Scholar.
Any combination of education and experience that provides the required knowledge, skills, and abilities; Bachelor’s degree preferred. Minimum three years’ experience providing general office support; higher education administrative experience preferred.
APPLICANTS ACCEPTABILITY FOR POSITIONS REQUIRING USE OF A COLLEGE VEHICLE IS CONTINGENT UPON A DRIVING RECORD ACCEPTABLE TO THE COLLEGE’S AUTOMOBILE LIABILITY INSURANCE. PROMOTION FROM WITHIN IS ENCOURAGED WHENEVER QUALIFIED EMPLOYEES OF CLAREMONT GRADUATE UNIVERSITY ARE AVAILABLE. INTERESTED EMPLOYEES ARE URGED TO CONTACT THE DIRECTOR OF HUMAN RESOURCES IF QUALIFIED FOR ANY OF THE ABOVE OPENINGS. PLEASE DO NOT CONTACT DEPARTMENTS DIRECTLY.
Claremont Graduate University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, place of national origin, sex, age, sexual orientation, or physical handicap in its employment practice and in admission of students to educational programs and activities in accordance with the requirements of Title IX of the Education Amendments of 1972 and other applicable laws. Claremont Graduate University is committed to affirmative action in employment practices regarding ethnic minorities, the physically handicapped, Vietnam-era veterans and women.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.