JOB TITLE: RECORDS ASSISTANT DEPARTMENT: RECORDS MANAGEMENT REPORTS TO: RECORDS MANAGER CLASSIFICATION: NON-EXEMPT LOCATION: DALLAS, TEXAS
Position will provide administrative support to the Records Management Team. Support may also be provided to other HighGround teams as needed.
WHO YOU ARE As a Records Assistant, you are a team player and are passionate about working with others to accomplish shared objectives. You understand the significance of records management and are detail-oriented. You enjoy learning, and you thrive in positions requiring responsibility and trust. You conduct your work with diligence, thoroughness, and thoughtfulness. You are a strong communicator who will ask questions when uncertain and who will speak up when facing unanticipated developments or situations. You can take an idea and run with it with little supervision. As a Records Assistant, you will participate in a variety of projects, including physical records management, physical-to-digital conversion, and digital records processing, storage, and retrieval. Punctuality is one of your top objectives.
Essential duties and responsibilities YOU ARE EXCELLENT AT • Working with others in a records management team to support organizational functions • Mastering records management processes • Organizing information • Conducting inventories of files and archival supplies • Coordinating maintenance and repairs of records management equipment • Providing reception desk coverage as required
Competencies and qualifications YOU HAVE • High School Diploma (required); Associate’s or bachelor’s degree (preferred) • Records Management Certification (preferred) • Familiarity with records management and archival principles, practices, and delivery systems • Two or more years of records-management related experience (preferred) • Ability to use good judgment and to work congenially and productively with HighGround staff and visitors • Strong computer skills, specifically with Microsoft Office products, and the willingness and ability to learn and utilize internal systems and applications • Excellent verbal, written, and interpersonal communication skills with the ability to interact with all levels of clients and internal personnel • Strong self-motivation, excellent organizational skills and attention to detail, high level of accountability, and the ability to work independently • Unquestionable personal integrity and complete confidentiality at all times • Ability to multi-task, prioritize and problem solve • Experience with Adobe Acrobat Pro and SalesForce (preferred) • Maturity, sensitivity, and flexibility as it relates to the organization’s mission, team members and clients HighGround has a professional, open office environment
About HighGround Advisors
Our vision is to Protect, Strengthen and Grow our nonprofit clients and charitably minded families. We believe there is no pursuit more important than this; because we believe the work we do, now and in the future, will not only shape our lives but will empower the many organizations that truly transform lives. This vision forms an authentic pathway to our mission—to be an innovative and vigilant caretaker of the funds and assets entrusted to us by the nonprofits and generous individuals we serve through effective asset management, gift planning strategies and account support services. It is the outcome we work towards together—to have a greater impact on the world and on individual lives. We hope you will decide to join us on this incredible journey.
HighGround is committed to our brand promise and our core values. As such, we expect that you will strive to keep our clients at the center of everything you do, be honest, remain professional at all times, exhibit humility and think outside of the box as our founders did, who were pioneering and visionary when our journey began in 1930.
HighGround offers a comprehensive benefits package that includes a progressive medical plan,... dental, vision and disability benefits, a retirement plan and more but don’t take our word for it, have a look at what other HighGrounders are saying and learn more about our benefits here: https://www.highgroundadvisors.org/careers.