Harc, Inc. (Harc) is seeking proposals from qualified individuals or firms to conduct professional services to complete an executive search for the recruitment of a President & CEO.
Proposals may be submitted in person at 900 Asylum Avenue, Hartford, CT 06105, or via U. S. mail, express or courier service. Sealed packages must be plainly marked, “RFP ~ Executive Search Firm Services” along with the firm's name and address. Please review all documents pertaining to this request before submitting requested information. Proposals will be accepted until 2:00 p.m., EST, on Monday, March 2, 2020. This RFP may be downloaded from our website www.harc-ct.org.
Harc reserves the right to reject any one or all proposals, or any part of any proposal, to waive any informality in any proposal, and to award a contract deemed by Harc’s Search Committee to be in the best interest of Harc.
Najib O. Habesch
l. General Conditions
Harc is seeking proposals from qualified individuals or firms to conduct professional services to complete an executive search for the recruitment of a President & CEO.
Proposals may be submitted in person at 900 Asylum Avenue, Hartford, CT 06105, or via U.S. mail, express or courier service. Sealed packages must be plainly marked, “RFP ~ Executive Search Firm Services” along with the firm's name and address. Harc must receive all responses before 2:00 p.m., EST, on Monday, March 2, 2020. Proposals received after the stated time will be rejected. It is the sole responsibility of the respondent to ensure the proposal is received on time.
Submit one (1) clearly marked, manually signed original proposal, six (6) complete copies, and one (1) electronic copy (PDF).
Harc reserves the right to reject any one or all proposals, or any part of any proposal, to waive any informality in any proposal and to award a contract deemed by Harc to be in the best interest of Harc.
Direct all inquiries of this request in writing to [email protected]. The deadline to submit questions is Friday, February 21, 2020 at 5:00 p.m., EST. All written inquiries and responses will be submitted as addenda and posted on Harc’s website. It is the sole responsibility of the bidder to determine if any addenda have been issued.
From the date of release of this solicitation until award of the contract, no contact with Harc personnel or board or committee member related to this solicitation is permitted. Direct all communications to the email listed above. Any such contact may result in the disqualification of the respondent’s submittal.
All changes, modifications, or interpretations shall be handled by Harc’s Search Committee. In no case will verbal communication between Harc and a respondent override written communications or documentation. All communications must be in writing to be considered part of this Request for Proposals (RFP).
Each respondent shall become fully informed as to the extent and character of the work required. No consideration will be granted for any alleged misunderstanding of the material to be furnished or work to be done, it being understood that the submission of a proposal is an agreement with all of the items and conditions referred to herein.
Responses will be evaluated on experience, references, staffing capacity, services, costs, and any other relevant factors as determined to be in the best interest of Harc.
Responses shall be binding upon the respondent and irrevocable for 60 calendar days following the RFP opening date.
Neither Harc nor its representatives shall be liable for any expenses incurred in the preparation of a response to this RFP. Respondents should prepare their proposals to provide a straightforward and concise description of their ability to meet the requirements. All information requested shall be submitted. Failure to submit all information requested may result in a proposal being considered “non-responsive”, and therefore rejected.
All prospective bidders will be afforded full opportunity to submit responses to this RFP and will not be discriminated against on the grounds of race, religion, color, national origin, age, sex, or disability in consideration for an award of any contract entered into pursuant to this notice.
Harc reserves the right to:
Request clarification and additional information from any respondent during the evaluation process.
Negotiate with the selected bidders to include further services not identified in this RFP.
Re-advertise with either an identical or a revised scope of work or cancel requirements in their entirety.
Issue subsequent RFP’s based on refinement of concepts proposed in response to this request.
Conduct investigations of the qualifications of the Consultant as deemed appropriate.
Request that the Consultant modify her proposal to more fully meet the needs of Harc.
Submission of a proposal indicates acceptance by the Consultant of the conditions contained in this RFP, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between Harc and the Consultant selected.
All material submitted with the proposals will become the property of Harc.
ll. Terms of Contract
An agreement will be negotiated with the executive search firm selected by Harc.
These documents constitute the complete set of terms, conditions and requirements. A proposal sheet with an original signature, signed by an authorized company representative, must be submitted to validate the proposal.
Harc may terminate this Agreement at any time for cause and may terminate the Agreement with or without cause by giving at least thirty (30) days prior written notice. The Consultant may terminate this Agreement at any time by giving ninety (90) days prior written notice to Harc. In the event of termination by mutual agreement, the Consultant shall be compensated for services rendered. The Consultant will have no claim against Harc for lost profits or compensation for lost opportunities.
All property, finished and unfinished documents, data, studies and reports prepared by the Consultant become the Harc’s property in the event of termination.
Consultant shall be deemed an independent contractor as to all work required and not an agent or servant in the employ Harc. Consultant is, and shall at all times remain as to Harc, a wholly independent contractor. The Consultant shall have no power to incur any debt, obligation, or liability on behalf of Harc or otherwise act on behalf of Harc as an agent.
Neither the Agreement resulting from this RFP, if any, nor any duties or obligations under such contract shall be assignable by the Consultant without the prior written consent of Harc.
The Consultant is fully responsible for all work performed under the contract resulting from this RFP, if any. The Consultant may, with the prior written consent of Harc, enter into written subcontract(s) for performance of certain of its functions under such contract. The subcontractors and the amount of the subcontract(s) shall be identified in the Consultant's response to this RFP. No subcontract shall be implemented or effective until approved in writing by Harc. No subcontract(s) which the Consultant enters into under the contract resulting from this RFP, if any, shall in any way relieve the Consultant of any responsibility for performance of its duties under such contract. Consultant is responsible to fully notify any subcontractor(s) of their responsibilities under any subcontract. All payments to subcontractors shall be the sole responsibility of the Consultant.
Consultant shall perform all work to normally accepted professional standards and in a manner reasonably satisfactory to Harc. Harc’s Search Committee may from time to time assign additional or different tasks or services to the Consultant, provided such tasks are within the scope of services described in this document. However, no additional or different tasks or services will be performed by Consultant other than those specified or those so assigned in writing by Harc.
Consultant, in the course of its duties, may have access to confidential data of Harc, private individuals, or employees of Harc. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed without written authorization by Harc. Harc shall grant such authorization if disclosure is required by law. Harc data shall be returned to Harc upon termination of this Agreement. The Consultant’s covenant under this section shall survive the termination of this Agreement.
All reports, documents, or other written material developed by Consultant in the performance of this Agreement shall be and remain the property of Harc without restriction or limitation upon its use or dissemination by Harc. Such material shall not be the subject of a copyright application by Consultant.
Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with their performance of services pursuant to this Agreement.
Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All services required under this Agreement will be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services.
Consultant shall keep itself informed of State, Federal and local laws, ordinances, codes and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. Consultant shall at all times comply with such laws, ordinances, codes and regulations. Harc, its officers, and employees shall not be liable at law or in equity occasioned by failure of Consultant to comply with this section.
At all times during the term of this Agreement, Consultant shall have in full force and effect all licenses required of it by law for performance of the services hereunder.
This RFP and resulting contract, if any, and any disputes there under will be governed by the laws of the State of Connecticut.
lll. Proposal Procedures
Deadline for Consultants to submit written questions or seek clarification of the specifications
Harc will accept questions until 5:00 p.m., EST, on Friday, February 21, 2020. Responses will be issued as addenda and published on Harc’s website as they are developed.
Proposal Submission Deadline
Monday, March 2 at 2:00 p.m. EST.
Monday, March 9, 2020
Week of March 23, 2020
Notice of Award
Monday, March 30, 2020
Award of Contract
Harc intends to award a contract resulting from this solicitation to the responsible offeror whose proposal represents the best value after evaluation in accordance with the criteria in this solicitation.
Harc reserves the right to evaluate proposals and award a contract without negotiations with offerors. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint.
Harc reserves the right to forgo interviewing shortlisted offerors and directly select a Consultant.
Harc reserves the right to conduct negotiations with the highest ranked offeror.
Harc reserves the right not to use all services contained in a proposal.
In the event the Consultant to whom the contract is awarded does not execute a contract within (15) fifteen days of such award, Harc may give notice to such Consultant of intent to award the contract to another Consultant, or to call for new proposals.
lV. Indemnification / Limitation of Liability
No officer, employee or agent of Harc acting within the scope of his/her employment or function shall be held personally liable or named as a defendant in any action for injury or damage suffered as a result of any act, event or failure to act.
To the fullest extent permitted by law, the Consultant shall defend, indemnify, and hold harmless Harc, its officials, agents, and employees from and against any and all claims, suits, judgments, demands, liabilities, damages, cost and expenses (including attorney’s fees) of any kind or nature whatsoever arising directly or indirectly out of or caused in whole or in part by any act or omission of the vendor or its sub-contractors, if any, anyone directly or indirectly employed by them, or anyone for whose acts any of them may be liable, excepting those acts or omissions arising out of the sole negligence of Harc.
By submission of this proposal, the Consultant certifies, and in the case of a joint proposal, each party thereto certifies as to its own organization, that in connection with this procurement:
The prices in this proposal have been arrived at independently, without consultation, collusion, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other Consultant or with any competitor;
Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by the Consultant and will not knowingly be disclosed by the Consultant prior to opening, directly or indirectly, to any other Consultant or to any other competitor, and;
No attempt has been made or will be made by the Consultant to induce any other person or firm to submit or not to submit a proposal for the purpose or restricting competition.
V. Insurance Requirements
Before execution of the contract by Harc and commencement of the operations and/or services to be provided, and during the duration of the contract, the Consultant must provide to Harc current certificates of all required insurance on forms acceptable to Harc, which shall include the following provisions:
The Certificates shall clearly indicate that the Consultant has obtained insurance of the type, amount and classification as required for compliance with this insurance section.
No material change or cancellation of the insurance shall be effective without thirty (30) days prior written notice to Harc.
The Consultant shall require and ensure that each of its sub-contractors providing services hereunder (if any) procures and maintains, until the completion of the services, insurance of the types and to the limits specified herein.
Workers’ Compensation - The Consultant shall provide coverage for its employees with statutory workers’ compensation limits, and no less than $100,000.00 for Employers’ Liability. Said coverage shall include a waiver of subrogation in favor of Harc and its agents, employees and officials.
Commercial General Liability - The Consultant shall provide coverage for all operations including, but not limited to Contractual, Products and Completed Operations, and Personal Injury. The limits shall not be less than $500,000.00 per occurrence, Combined Single Limits (CSL) or its equivalent. The General Aggregate limit shall either apply separately to this contract or shall be at least twice the required occurrence limit.
Business Automobile Liability - The Consultant shall provide coverage for all owned, non-owned and hired vehicles with limits of not less than $500,000.00, per occurrence, Combined Single Limits (CSL) or its equivalent.
Harc and its Board of Directors shall be specifically included as an additional insured on the general liability policy.
All such insurance required of the Consultant shall be primary to, and not contribute with, any insurance or self-insurance maintained by Harc.
Any exceptions to the insurance requirements in this section must be approved in writing by Harc.
Compliance with these insurance requirements shall not relieve or limit the Consultant’s liabilities and obligations under this contract. Failure of Harc to demand such certificate or other evidence of full compliance with these insurance requirements or failure of Harc to identify a deficiency from evidence provided will not be construed as a waiver of the Consultant’s obligation to maintain such insurance.
It is understood that any firm or institution awarded a contract under this RFP shall maintain the appropriate insurance(s) as indicated in Indemnification and Insurance Requirements for the total time period of this contract including any extensions.
Harc is a premiere human services agency founded in 1951 by parents who believed that their sons and daughters with intellectual disability deserved to live with dignity, quality and inclusion. Today, Harc offers special needs supports for a lifetime. Harc offers a full array of services to people with disabilities throughout the lifespan. From its early intervention program supporting over 600 children with developmental delays, day vocational and rehabilitative programs, 400 staff, ten 24-hour residential settings, 35 supported employment sites, respite, recreation, to a senior care program with a unit for those with a dual diagnosis of Alzheimer’s/dementia and intellectual disability and a summer camp, Harc offers a full array of services for people with intellectual disability and their family throughout the lifespan. In addition to its wide array of services, Harc was selected by a large community foundation for funding and in-kind support to start a social enterprise. SockStarz has a brick-and-mortar presence, an on-line store and a pop-up store sales channel, with all profits supporting the agency’s mission. Harc was founded in the city of Hartford and has its main building in the heart of the Asylum Hill neighborhood, surrounded by major insurance companies and a vibrant not-for-profit community. Harc also has its own foundation, the Harc Foundation, which provides financial support to the agency.
Harc seeks to engage firm to replace its President and CEO, who served in the role for six and half years and was with the agency for ten years. The President and CEO is responsible for all aspects of the organization, including but not limited to:
Assuring all programs deliver high quality supports to all participants and their families
Engaging in comprehensive development and fundraising efforts to support the agency’s mission and secure its financial future.
Assuring the financial stability of the agency through best practices in all areas of the agency’s finances
Leading a senior team of seven, including Vice Presidents of Day Programs, Residential Programs, Development, New Business and Advocacy, Social Enterprise and Events, Administration and Finance and Early Intervention.
Nurturing positive relationships with current board members, recruiting and retaining new board members that advance Harc’s mission;
Engaging in robust advocacy on behalf of participants and their families, including having an active role in the Connecticut Community Nonprofit Alliance (the Alliance)
Enhancing a culture of accountability and empowerment with all staff at all levels
Continuing a positive working relationship with Harc’s 189-person bargaining unit, organized under SEIU District 1199’s, with a recently ratified Collective Bargaining Agreement.
Building and maintaining a positive working relationship with the Department of Developmental Services, with whom the agency has a Purchase of Service Contract and is Harc’s oversight authority.
Enhancing community relationships and building collaborations to advance the agency’s mission
Vll. Scope of Services
Harc is soliciting interest from qualified firms to conduct a nationwide search to fill the executive position of President & CEO.
The executive search firm should provide the following services as a minimum, but not be limited to:
Develop the ideal profile for the President & CEO by meeting with Harc representatives to obtain information regarding specific issues and opportunities facing Harc, the desirable education, experience and background of the candidates, and identification of the management skills and style that are appropriate for the position.
Develop a strategy for implementing the President & CEO recruitment (including submission and name of various publications, both hard copy and electronic format, in which the position will be advertised), and identifying potential contacts through personal outreach to encourage applicants from diverse backgrounds to apply.
Review resumes for background and qualifications followed by telephone or in-person (whichever is agreed to by Harc) interviews to clarify each applicant’s experience and credentials and to prepare a written summary of all candidates, for the position, with the most promising qualifications.
Evaluate candidates for serious consideration by conducting in-depth reference checks with individuals who are or have been in the position to evaluate the candidates’ performance on the job. A short list of candidates shall be presented to the Harc Search Committee for their consideration.
Recommend and finalize a process with Harc’s Search Committee for interviews and coordinating candidates’ participation in interviews.
Debrief Harc representatives following interviews and identify additional candidates, if necessary.
Verify selected candidates educational and employment background, financial/credit, newspaper research and coordinating criminal and civil litigation checks.
Notify candidates that were not selected.
Assist Harc representatives in structuring the job offer, the employment package and relocation (if applicable) with the finalist.
Provide Harc with regular written status reports and keep candidates apprised of their status.
Conduct a sufficient number of meetings to properly solicit input from and keep informed various stakeholder, including but not limited to Harc’s Board of Directors, senior management, and parents and guardians of the Consultant’s progress.
Provide examples of recruitment literature (i.e. brochure or recruitment marketing pamphlets) successfully used by the search firm in other executive searches.
Reinitiate additional executive searches, at no fee to Harc, if successful candidates leave (via resignation or termination with or without cause) the employment of Harc within one (1) year of placement.
Firms must have a minimum of five (5) years demonstrated experience and expertise in the successful recruitment and placement of mid to high level management positions in a public/government agency.
lX. Submission of Proposals
Request for Additional Information: The Consultant shall furnish such additional information as Harc may reasonably require. This includes information that indicates financial resources as well as the ability to provide and maintain the services as requested. Harc reserves the right to make investigation of the qualifications of the Consultant as it deems appropriate, including but not limited to, a background investigation of service personnel to be conducted by the Human Resources Department.
Title page – Show the Request for Proposal subject, the name of your firm, address, telephone number, name of contact person and date.
Table of Contents – Clearly identify the material by section and page number.
Letter of Transmittal
Briefly state your firm’s understanding of the work to be done and provide a positive commitment to perform the work.
Give the names of the persons who will be authorized to make representations for your firm, their titles, addresses and telephone number.
Must be signed by an authorized representative of the company who has the authority to commit the company to their proposal as submitted.
Profile of Consultant
State whether your organization is national, regional or local.
State the location of the office from which your work is to be performed.
Describe the firm including the size, range of activities, etc. Particular emphasis should be given as to how the firm-wide experience and expertise in the areas addressed by this RFP will be brought to bear on the proposed work.
Provide a list and description of similar engagements satisfactorily performed within the past five (5) years. For each engagement listed, include the name and telephone number of representative for whom the engagement was undertaken who can verify satisfactory performance.
Provide Harc with any information involving litigation within the past five (5) years or any pending or settled litigation arising out of your performance.
Summary of Consultant’s Qualifications
Identify the project manager(s) and each individual who will work as part of the engagement. Include resumes for each person to be assigned.
Describe the experience in conducting similar projects for each of the individuals assigned to the engagement. Describe the relevant educational background of each individual.
Describe the organization of the proposed project team, detailing the level of involvement, field of expertise and estimated hours for each member of the team.
Describe what Harc support you anticipate for the project, if any.
Project understanding, proposed approach and methodology: Describe your approach to performing the contracted work including all tasks, deliverables, and staffing.
Project Time Schedule – Provide a detailed time schedule for this project.
Xl. Fee Proposal
The Fee Proposal should clearly indicate the services associated with the fees and reflect the full scope of services requested. Prices contained in the proposal are firm for the duration of the contract.
The Fee Proposal will show a fee as a lump sum amount and include all direct and related expenses (travel, per diem, reproduction, etc.).
The Fee Proposal will include a breakdown of tasks, hours, classification and direct expenses.
Xll. Evaluation and Award Criteria
An evaluation and ranking of the proposals will be made by the Harc’s Serach Committee. The Search Committee will conduct an evaluation of all Consultants on the basis of the information provided with the proposal and other evaluation criteria as set forth in the RFP.
Harc reserves the right to request an interview with any Consultant to determine service capabilities in greater detail and to clarify any unclear areas in the proposals. Harc will not be liable for any costs incurred by the Consultant in connection with such interviews / presentations (i.e. travel, accommodations, etc.).
Selection will be made from a short list of Consultants deemed to be best suited among those submitting proposals on the basis of the evaluation criteria listed below:
Qualifications and capabilities of the persons assigned to the project.................20
Understanding, proposed approach and methodology...................................... 20
Experience, references and successful completion of similar projects................. 20
Quality of Proposal......................................................................................15
Harc reserves the right to negotiate the final terms, conditions, and pricing of the contract as may be in the best interest of Harc.
Conflict/Non-Conflict of Interest Statement
[ ] To the best of our knowledge, the undersigned firm has no potential conflict of interest due to any other clients, contracts, or property interest for this project.
[ ] The undersigned firm, by attachment to this form, submits information which may be a potential conflict of interest due to other clients, contracts, or property interest for this project.
[ ] The undersigned firm has had no litigation and/or judgments entered against it by any local, state or federal entity and has had no litigation and/or judgments entered against such entities during the past five (5) years.
[ ] The undersigned firm, by attachment to this form, submits a summary and disposition of individual cases of litigation and/or judgments entered by or against any local, state or federal entity, by any state or federal court, during the past five (5) years.
Failure to check the appropriate blocks above may result in disqualification of your proposal. Likewise, failure to provide documentation of a possible conflict of interest, or a summary of past litigation and/or judgments, may result in disqualification of your proposal.
Internal Number: 1
About Harc, Inc
Harc was founded in 1951 by visionary parents of children with intellectual disabilities who knew that their children had worth and immense possibilities. They became fierce advocates fighting against exclusion, isolation, discrimination, lack of opportunity, unemployment and low expectations. Their grassroots efforts led to partnerships with generous individuals and corporations to raise funds and create life-changing programs.
Today, Harc provides special needs support for a lifetime. Our services begin at the birth of a child and support them throughout their life journey.