Reporting to the Senior Associate Dean, Administrative Affairs, the Executive Director manages all human resources functions at the school level for the School of Professional Studies, insuring that needs in this area for administrative staff are addressed in a manner that is client-centered, efficient, and in accordance with University, local, state, and federal policies.
Participate in organizational planning and design meetings with senior leadership to set HR initiatives, strategic direction and operational plans.
Play a leadership role in the development and execution of Human Resource policies and procedures affecting employment at SPS.
Proactively provide innovative ideas and suggestions for process, departmental, and organizational improvements.
Develop and implement an ongoing plan to enhance workplace culture at SPS, including-but not limited to-initiatives meant to encourage and recognize outstanding performance and innovation in the workplace, as well as initiatives that encourage relationship-building across teams/divisions.
Serve as the vice-representative for the School in Human Resources and labor relations matters.
Develop and manage strong working relationships with the Faculty of Arts and Sciences, Provost's Office, Central Human Resources, Labor Relations, and other Columbia schools and departments in regard to HR issues.
Organizational Development and Labor Relations
Ensure that the HR team and office have a customer service orientation and a client-facing approach, as well as a reputation for upholding confidentiality.
Oversee internal communications efforts so that SPS administrators are aware of the functions of the HR office and feel encouraged to utilize it as a resource when needed.
Respond to staff HR inquiries regarding salary, benefits, policy, etc.
Partner with Central HR on training and other staff development initiatives.
Create a performance-based culture.
Develop and oversee a system of effective performance reviews, which links individual performance to organizational outcomes, values and core competencies.
Establish effective mechanisms to receive and act on staff feedback.
Work with management and employees during employee exits and conduct termination discussions and exit interviews.
Develop and lead organization-wide strategy for recruiting and onboarding a high quality and diverse workforce.
Cultivate interdisciplinary relationships that enhance SPS's reputation as an employer of choice across sectors.
Implement effective processes for staff screening and selection.
Establish succession planning strategies for identifying, developing, and promoting high-potential and high-performing staff.
Identify the core competencies required for excellent performance in each position.
Work with new employees and managers regarding the new hires' assimilation to SPS.
Provide guidance and counsel to employees and managers on employee relations issues and situations. Coach managers on issue resolution to promote an engaged and positive culture.
Conduct internal investigations as needed and appropriately resolve grievances and complaints.
Human Resources Operations
Direct and oversee the execution of day-to-day management of HR operational functions, including administrative transactions such as: processing all administrative, temporary, and casual, work study, and support staff payroll and appointments, additional compensation payments, leaves of absences and separations, etc.
Oversee the annual compensation process and partner with Central HR to manage
Manage HR staff to ensure timely and accurate processing in compliance with University guidelines/ requirements.
Work closely with the Finance Team on issues related to HR budget and planning.
Ensure compliance with federal, state, local and university rules and regulations by staying abreast of general and common HR regulations, policies and laws.
Oversee management of time and attendance tracking system, as well as flexible work request process.
Communicate to staff regarding holidays and office closures.
Oversee Management of all HR records, including employee files, time and attendance records, performance evaluations, job descriptions, etc.
Perform other duties and special projects as assigned or requested.
Minimum of seven years of human resources management and/or related experience required.
Previous supervisory experience.
Previous experience managing HR functions in an organization undergoing transition.
Working knowledge of University's Human Resources, administrative, labor relations and financial systems including Peoplesoft, JAC, RAPS, WebSAF, DARTS, SIS, FFE.
Experience with Faculty and Staff Transaction (FAST) processing is desirable.
Strong preference for previous process improvement and project management experience.
Training program design and delivery experience is highly desired.
Must have a strong service-oriented attitude and excellent interpersonal skills.
Must be able to use discretion, maintain confidentiality, exercise sound and independent judgment and perform detailed work with precision.
Ability to work well under pressure with short deadlines and changing priorities is needed.
Must be well organized, and exceptional written and oral communication skills.
Strong leadership skills and an ability to take initiative required.
Must be able to create training methods for small and large groups.
Must be highly computer literate with familiarity of computer accounting systems and PC based software packages are essential.
Strong knowledge of MS Office (Word, Excel, and Visio) required.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 506470
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.