As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The UW Finance Transformation Program (UWFT) is a $270M initiative to replace the University’s financial systems with an integrated system to manage the full suite of financial transactions and reporting needs in the UW system – to include academic, administrative, and healthcare. UWFT will fundamentally change the processes and tools that the University employs to track, spend, collect, manage, and report University finances in excess of $7B in annual revenues, resulting in more timely and actionable information for leadership. Among the UW’s highest administrative priorities, this multi-year initiative is one of the largest finance system projects in Washington State and the outcome of the program will be highly visible at all levels of the University and the state.
The UW Finance Transformation program has an outstanding opportunity for a Workday Business Systems Analyst.
This position will be specifically responsible for working on reconfiguration of the existing Workday platform. The UW launched Workday HCM in 2017 and is now implementing the financial modules. As a result, the existing platform will be adjusted to ensure seamless functionality of the comprehensive system. The primary responsibilities of this position are to analyze, measure, design, depict, and configure business and operational processes to ensure UW business needs are met in alignment with programmatic strategy. The Business Analyst will work directly with the UWFT program team, the existing Workday application management team, and University users/stakeholders to develop, analyze, interpret and configure business processes in Workday to meet complex transactional and reporting needs. The incumbent draws on expertise in data collection methodologies to support data analysis, development of business process mapping; preparation of workflow documentation; and completion of complex system configuration. The Business Analyst operates under general or minimum supervision and performs duties with broad latitude for exercising independent judgment.
Analysis and Configuration
Investigate and analyze current state business processes and financial and management system landscapes and architecture
Analyze current state Workday configuration and work with team to determine strategy and approach to reconfiguration of identified modules
Elicit requirements and operational objectives, working with UWFT program team, existing Workday application team, and other key partners
Work closely with UWFT design team and Workday application team to coordinate activities around test strategy and approach
Coordinate closely with Design team and Workday application team to align approach for engaging end users in design decisions, playback activities and user acceptance testing
Capture, evaluate, prioritize and understand business needs and translate them into business process and system requirements.
Organize and synthesize large amounts of information and develop relevant business analysis artifacts, such as use cases, as is and to be process flows
Understand and document complex business processes, roles, business rules, policies and workflows related to current and future state financial/HCM processes
Analyze business problems and develop solutions; identify and assess alternatives; develop business cases and proposals that support decision making among a diverse set of process partners
Critically evaluate information gathered from multiple sources and reconcile conflicts
Assess benefits to be derived from systems improvements and quantify impact to business units
Conduct iterative testing and validation
Obtain and leverage cross-functional knowledge of: technical/data inter-dependencies, foundational design concepts, data conventions, and workflow dependencies
Perform Workday configuration for one or more of the following functional areas: Payroll, HCM, Compensation, Benefits, Time Tracking, or Absence Management
Project Management and Leadership
Collaborate and partner with multiple stakeholders across the organization including project team members and key partners across the UW enterprise
Work effectively in a large team environment and effectively learn and apply program methods and approaches
Participate in process transformation teams focused on documenting current state and envisioning future state for major institutional end to end financial processes
Communicate complex processes, problems, and solutions in a simple, compelling, accurate, and highly visual manner
Work to manage key components of the project—includes defining tasks, managing work, and being accountable for the deliverables of assigned components
Use independent judgement to determine appropriate escalation and resolution of issues within program structure
Work with all levels of management to critically evaluate and communicate business issues/risks with conviction to campus clients and team members
Meet project deadlines to full completion
Facilitate meetings and/or design sessions to validate, prioritize, and document requirements
Make presentations to user groups and key stakeholders
Work directly with the project manager(s) to track time, schedule, budgets and compile reports as needed for quality assurance and executive review
Bachelor's Degree in Human Resources, Business Administration, Accounting, Computer Science or a related field.
Four years of experience doing progressively more complex HR/Payroll, business, or financial analysis; such as scope definition, requirements gathering, business process re-engineering, etc.
Significant understanding of HR/Payroll terms, business processes, and reporting.
Experience with system implementation deliverables and HR/Payroll analysis, including fit-gap analysis, total cost of ownership, benefits analysis, and business process improvement.
Self-starter and able to manage multiple priorities and tasks in a dynamic environment.
Demonstrated excellent written/oral communication skills, technical documentation skills, user liaison skills, and personal interaction abilities.
Advanced ability to develop efficient and effective analytic methodologies and approaches to generate value, address a broad range of operational and performance issues, execute the analysis in a timely, accurate and reliable manner, communicate findings clearly and concisely to diverse business leaders, key contributors and stakeholders.
Advanced critical thinking and problem solving skills.
Demonstrated ability to work independently and as part of a team in a cooperative effort.
Ability to deal with trade-offs, conflict, and change management in a collaborative and positive manner.
Experience creating one or more of the following: workflows, advanced route mapping, logic statements, condition rules, or eligibility rules.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Expertise with SharePoint (or similar project management tools), Jira, spreadsheet, word processing, and presentation applications.
Experience with a major audit, accounting or consulting firm.
Knowledge and experience developing/implementing enterprise level software systems in support of administrative or operational needs.
Experience dealing with organizational change management.
Demonstrated success in facilitating work groups and ability to develop consensus.
Working experience executing relevant business processes at the University of Washington; or in a comparable large university, medical center, or other complex enterprise.
Experience in a project or program environment.
Experience supporting system testing and/or data validation activities.
Experience working with HR/P systems configuration and maintenance.
Understanding of financial terms, business processes, and reporting.
CONDITIONS OF EMPLOYMENT:
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.