The Assistant Director is the primary advisor to the Class Officer Collective (COC), Case Western Reserve University Hudson Relays Committee and the Senior Week Committee. This position serves as the project manager for the Spartie Mascot program and is responsible for initiating programs to enhance campus pride and engagement (i.e. Homecoming and Legacy Week). This position also coordinates the SA&L Student Organization Liaison program. In collaboration with other staff members in the Office of Student Activities & Leadership, the assistant director will serve as a risk management specialist for approximately 200 undergraduate student clubs and organizations and 70-90 graduate student organizations. This position will directly supervise one graduate assistant and provide indirect supervision to undergraduate student interns.
Advise the Class Officer Collective. The Class Officer Collective (COC) is composed of five elected representatives of each class: President, Vice President, Secretary, Treasurer, and Marketing and Public Relations Officer. Provide direction to this group of students to create class-specific programming and implement campus traditions (Hudson Relays, Snowball Dance, and Orientation Week). Oversee the completion of university requisitions, disbursements, internal charges and deposits for the COC and approval by the director. Serve as the primary processor of all contracts and technical riders initiated through the COC. Guide the students on budget, purchasing, reviewing contracts, risk management, marketing, and assessment. This individual will attend all programs. The COC’s allocated budget is approximately $95,000. (30%)
Provide direction to the Senior Week planning committee. Guide the planning, risk management, marketing, financial responsibilities, and implementation associated with this annual week of events. Oversee the completion of university requisitions, disbursements, internal charges and deposits for Senior Week for authorization and approval by the director. Serve as the primary processor of all contracts and technical riders initiated through Senior Week. Senior Week’s allocated budget is approximately $60,000. (20%)
Supervise one graduate assistant; facilitate their professional growth and development of transferrable skills. Work collaboratively in advising the COC, managing the Spartie Mascot Team and other programs. (10%)
Serve as the project manager for the Spartie Mascot Team. Oversee recruitment, selection, training and marketing of Spartie. (9%)
Serve as the project manager for the SA&L Student Organization Liaison program; overseeing the flow of communication from office liaisons to student organizations as well as the planning of weekly office community engagement activities. (7%)
Initiate programs to enhance campus pride and engagement including the Homecoming Parade, BlueCWRU Fridays, and Legacy Week. (6%)
Serve as a risk management specialist for the approximately 270-290 undergraduate and graduate student organizations served through the SA&L. Responsible for overseeing the completion and advising of the Alcohol Use Report process and risk management steps for all events as needed. Responsible for training student leaders on travel waivers and other elements of creating sound risk management plans. (6%)
Serve as a facilitator, presenter or volunteer for departmental and divisional student development programs including, but not limited to Diversity 360, Emerging Leaders Program, Fall Leadership Conference and the Pytte Cup. (6%)
Assist in the daily operation of the Office of Student Activities & Leadership. (2%)
Serve on university and divisional committees as assigned. (1%)
Maintain an awareness of current trends in the student activities field. Use this knowledge to consult with student organizations as needed/requested. (1%)
Participate in professional organizations (as approved by the associate director) and attend conferences and seminars. (1%)
Perform other duties as assigned. (1%)
Department: Daily contact with all office staff to execute the office mission.
University: Continual contact with other Student Affairs offices: Tinkham Veale University Center, Office of General Counsel, Alumni Affairs, Facilities and Operations (Housekeeping, Grounds and Maintenance, Plant Services); Campus Access Services (Parking, Security); Educational Enhancement, new student and family programs; Controllers Office; Accounts Payable; and university faculty for the purpose of collaboration and executing student programs.
External: Continual contact with Cleveland area organizations for the development of programs that involve community outreach or community service, including the University Circle Incorporated. Continual contact with vendors for the purchase of t-shirts, novelty items, etc.
Students: Daily contact with the members of COC. Daily contact with other members of student clubs and organizations. Strong collaboration involving student organizations outside of Student Activities and Leadership for the purpose of the development and delivery of programming and enhancing campus pride at Case Western Reserve University.
Experience: 1 to 3 years of demonstrated experience with programming, event planning and working with a student population required. Some experience with risk management advising is a plus.
Education/licensing: Master’s degree required.
Must possess a strong philosophy in student engagement and student activities.
Ability to work effectively with diverse populations and maintain a work environment that is marked by inclusiveness and respect for others.
Experience in programming and work in a college union/student center setting is strongly desirable.
Strong background in leadership development programming and group dynamics (experience with Gallup StrengthsQuest would be a plus).
Effective communication and organizational skills and ability to relate well to students is necessary.
Must be able to assist in the personal development of student leaders.
Ability to develop a team environment is a must.
Basic familiarity with Microsoft Office suite applications, email, internet navigation and social media is required. (Any experience with PeopleSoft and/or CampusGroups would be a plus)
Ability to meet consistent attendance.
Ability to interact with colleagues, supervisors and customers face to face.
Website management experience is a plus.
Typical student center/union work environment. The employee must be willing to work evenings and weekends. High concentrations of student traffic and work with student needs and interests. Due to high volume of student traffic, assistance as a team player in management of the main office is expected.
In employment, as in education, Case Western Reserve University is committed to Equal Opportunity and Diversity. Women, veterans, members of underrepresented minority groups, and individuals with disabilities are encouraged to apply.
Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.
CWRU offers a flexible benefits package including tuition waiver for employees and dependents; Respond in confidence, including salary history : CASE WESTERN RESERVE UNIVERSITY, Human Resources Job Code #7969 apply to: jobs.case.edu
Case Western Reserve University is the largest private research university in Ohio, with broadly based strengths in:
engineering; medicine, nursing, and dentistry; humanities and social sciences; mathematics and natural sciences; law; management; and social work. CWRU is committed to achieving excellence in teaching, research, and scholarship.
CWRU was established in 1967 by the federation of Western Reserve University and Case Institute of Technology, which trace their origins to 1826 and 1880, respectively.
The University's 128-acre campus is the heart of Cleveland's University Circle -- the region's cultural hub, home of more than 50 cultural, medical, educational, religious, and social service institutions. University students and faculty participate in joint programs of teaching and research with several of their University Circle neighbors, including the Cleveland Institute of Art, University Hospitals of Cleveland, the Cleveland Clinic, the Cleveland Institute of Music, the Cleveland Museum of Art, the Cleveland Play House, and the Cleveland Orchestra.
The academic programs of Case Western Reserve University are administered through its schools and colleges: -- the C...ollege of Arts and Sciences, Case School of Engineering , Mandel School of Applied Social Sciences, School of Dentistry, School of Graduate Studies, School of Law, Weatherhead School of Management, School of Medicine, Frances Payne Bolton School of Nursing.
CWRU ranks 12th among the nation's private research universities in federal awards to support research and development. It received more than $200 million in 1998-99 from government, industry, and private sources for research and sponsored projects. These funds support approximately 2,000 research and training projects.
University faculty work through one of the nearly 100 designated research centers and laboratories, many of which are interdisciplinary in nature, in addition to traditional departmental facilities.
Research strengths of the University include biomedicine (including cancer, neurobiology, pulmonary functions, genetics, biomedical engineering); materials (ceramics and composites, polymers, diamond, designed surfaces); sensors (industrial and medical); and interdisciplinary studies (aging, management of non-profit organizations, international health, intelligent systems, regional economics, technology management, and urban poverty).
CWRU enrolls 9,600 students -- about a third in undergraduate programs, and the balance in graduate and professional programs. Approximately two-thirds of all students attend full-time. Students come to CWRU from 50 states, the District of Columbia, and nearly 100 countries. About 70 percent of freshmen are in the top 10 percent of their high school graduating classes; nearly 90 percent are in the top 20 percent.