The Weinberg College of Arts and Sciences is reimagining traditional arts and sciences education in ways that prepare our students for success in an ever-changing, complex world. The College is the most comprehensive of Northwestern’s 12 schools, offering 47 majors to approximately 4,300 undergraduate students. Our goal is to develop in students a Northwestern Mindset – a flexible, adaptable view of the world that seeks to understand the pressing issues of today and transform them into the promising new opportunities of tomorrow. Staff who work in the College think creatively, work collaboratively, and are dedicated to building a strong community.
The hallmark of our distinctive educational model is diversity in all of its manifestations. We are committed to maintaining and enhancing the breadth and depth of our course offerings and to ensuring the intellectual and experiential diversity of our faculty and students. In short, we believe that diversity is an essential value that lies at the heart of our community and one that needs to be actively encouraged and pursued.
Directs the development of & manages a school's/dept's budget & financial operations including the development & implementation of strategies for: budgeting; forecasting, modeling & projecting; identifying & explaining variances; financial reporting; internal controls; expense reductions; cost containment; & revenue enhancements. Manages a portfolio of multiple schools/depts' financial operations comprised of very complex financial work such as internal & external organizations, international situations, and very large dollar volumes. Manages daily, monthly, quarterly and annual financial processes for the area or program. Applies industry and professional standards, interprets university policy and procedure, federal and state laws and other regulations; recommends accounting policy for the department. Represents &/or guides business area on internal & external financial affairs & is viewed as an expert resource regarding area's financial affairs.
Please highlight areas of responsibility below:
Accounting policy & procedure
Business continuity planning
Chart &/or account coding
Creating new accounts
Endowment and gift accounting
Grants &/or awards
Journal &/or ledger
Procurement card program
Plans & manages complex budget(s) which fund strategic mission including financial sustainability & enhancement models. Budget structure may require “stand-alone” financial health to not only ensure that school/dept can financially support its strategic plan but also requires providing financial & strategic support to strengthen & enhance the University’s reputation.
Plans & implements annual budget process including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
Develops & recommends budget parameters to senior staff for all units based upon those provided by the Budget Office as well as more restrictive parameters that may be required per a comprehensive understanding of school/dept’s financial position & forecasting model.
Reviews & partners with senior staff from all areas/units to finalize proposed budgets ensuring compliance with established budget parameters as well as a consolidated school/dept balanced budget.
Approves funds reallocation within budget as necessary & appropriate.
Analysis, Statements & Reporting:
Recommends changes to tools to improve analysis, forecasting, modeling & reporting & ultimately quality of financial information & analyses provided to management for planning, evaluating & controlling operations.
Establishes proper accounting & audit trails for revenue & expenses related to programs & initiatives.
Oversees monthly reconciliation & reports on current financial performance, impact on year-end forecast & opportunities & risks.
Prepares area or program financial statements and regulatory reports.
Acts as the key contact for external auditors;
Performs complex financial account reconciliations, statement analysis, and transaction research
Establishes and communicates the Department calendar for daily, monthly, quarterly and annual accounting and financial processes for the areas or programs.
Ensures compliance of financial processes & systems including the implementation & monitoring of financial controls & training of managers with financial responsibilities in accordance with all associated NU, local, state & federal rules & regulations.
Manages completion of annual fiscal year-end close.
Coordinates with Budget Office & other schools/depts for proper recording of cross school/dept transactions.
Prepares consolidated financial statement to report final net position; & partners with Budget Office to provide variances from expected performance.
Oversees processing of all daily financial transactional activity.
Reviews status of related university unit accounts and processes; troubleshoots issues as needed.
Manages overall Department general ledger chart field maintenance
Grants &/or Awards:
Manages professional research administration support staff in order to facilitate & enhance all financial grant processes & related compliance.
Responsible for pre- & post-award administration completed by research administrators.
Builds relationships with Principal Investigators (PIs) & NU research associated offices; transfers knowledge & advises on research policy & procedure.
Oversees payroll for research appointments.
Ensures on-going training of support staff & PIs for optimal operations & compliance.
Manages budgets for large volume of research grants.
Prepares faculty salary recovery & summer salary.
Creates & monitors recharge centers.
Identifies current & future resource planning & allocation issues & develops, leads, & supervises complex studies & analyses that will assist senior staff in reaching resource planning and allocation decisions.
Processes & presents associated data & information through the application of sophisticated database, graphic & spreadsheet tools.
Negotiates with vendors for purchases & leases
Acts as project manager for design and implementation of regulatory and system changes.
Manages operation of a computer system or system processes that support the area or program.
Ensures that service level goals are met.
Provides training and support to related university units or program participants
Develops and maintains website content and training materials
Internal Number: 38279
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.