Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.
Department Administrator, Prisons and Justice Initiative - Georgetown College
Georgetown University's Prisons and Justice Initiative was founded in 2016 in order to respond to the dual crisis of incarceration and recidivism. It brings together leading scholars, practitioners, and students to tackle the problem of mass incarceration--one of the most crucial moral and political issues of our time. Through public events, research seminars, and programs at local prisons/jails and for returning citizens in the Washington DC area, PJI works to better understand the causes and consequences of the mass incarceration crisis and to contribute to bipartisan solutions for effective reform.
The Department Administrator (DA) will assume substantial independent management of the operations of the Prisons and Justice Initiative (PJI). This position serves as a resource to PJI and will oversee complex administrative processes and is, responsible for the smooth day to day- operations of PJI, including administration and strategic planning, financial administration, undergraduate program administration, faculty appointments and scheduling of classes.
Reporting to the Director of PJI, the Department Administrator will also hire, train, supervise and review the activities of the Administrative Assistant, any other staff employees and student workers. The DA serves as liaison to the College, Graduate School and other Deans' offices, and the Offices of the Provost, Registrar, Human Resources, Student Employment, Global Services, Facilities and UIS; attends all informational meetings such as monthly Main Campus Council Meetings and College administrators' meetings. Other key responsibilities will include but are not limited to:
Overseeing the day-today office management, maintenance, organization, records and technology in the department.
Hiring, training, supervising, and evaluating staff (responsibility for hiring/termination decisions and handling disciplinary problems), including 1 administrative assistant, 2-4 student workers and occasional temporary staff.
Overseeing planning and execution of conferences and other program events.
Maintaining departmental faculty, student, and staff records.
Advising faculty and staff on department and university policies
Budget and Financial Administration:
Assisting the Director with managing the annual budget (approx. $1M), monitoring all income and expenditures.
Reconciling GMS cost centers monthly, resolve accounting problems and make necessary corrections via accounting journals.
Preparing financial aid budgets each semester for submission to the Graduate School.
Overseeing routine financial processes such as expense reports, Procard reconciliation, payroll, purchase orders, invoice payments and supply orders.
Coordinating and attend weekly Scholars meetings and biweekly PJI team meetings.
Handle scheduling and project tracking for PJI team.
Managing heavy correspondence for annual Making an Exoneree course, re-entry programs, and growing college prison program.
Support tracking and reporting of relevant data to Mellon, the Department of Education, and other grantors.
Faculty and Academic Support:
Coordinating the administrative hiring processes for new faculty appointments and assisting new faculty with onboarding activities.
Minimum of three years' administrative experience, preferably in a higher education environment.
Mastery of computer skills: MS Office Word and Excel (pivot tables, vlookups, macros).
Understanding and knowledge of current financial management tools, database design (Air Table, SalesForce or Access) and Project Management.
Must have excellent oral and written communication skills. Must be a team player.
Skilled and successful at prioritizing work and multi-tasking to meet deadlines. Must be detail oriented and flexible. Must be punctual, since this position is the primary point of contact.
The position of Department Administrator is an initial 1-year term position.
With your application, please upload the following (preferably in a single PDF):
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If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected] .
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website .
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law.
Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.
Internal Number: JR08511
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.