Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of Policy, Poverty & Research for the Brown School in Brown Hall at the Danforth Campus.
Under the supervision of the Associate Director, the Training Programs Manager will manage the International Center for Child Health and Development’s (ICHAD) training portfolio. ICHAD (and its sister Center, SMART Africa) is an active Center which seeks to contribute to the reduction of poverty and improvement of public health outcomes for children, adolescents and family in low resource communities, particularly those in Sub-Saharan Africa. Working with the Associate Director, the Training Programs Manager will mainly be responsible for managing the Center’s federally funded training programs and events/conferences, as well as providing technical support for grant submissions. This includes scheduling meetings, arranging guest speakers, maintaining the training websites, making travel arrangements, coordinating with research fellows, taking meeting minutes, and assisting with assembling administrative components of grant applications. The position requires the ability to function with a high level of organizational skill to manage schedules, projects, and events.
PRIMARY DUTIES AND RESPONSIBILITIES:
Manage Training Programs and Participants:
Work with the program directors to fulfill the goals and objectives of the training programs.
Create marketing materials and provide support for recruitment of new scholars.
Manage the application process and serve as the point of contact for program applicants.
Manage trainee travel arrangements.
Develop and maintain program websites.
Generate documentation for program activities, including the preparation of manuals, education materials, committee notes, reference materials, admission letters and trainee handbooks.
Management of Program Events:
Provide support for all program activities, conference calls, retreats, seminars, workshops, and other activities of the programs.
Organize marketing and recruitment events.
Manage external speaker visits, including planning itineraries, scheduling meetings, and coordinating travel arrangements.
Assist with grant submissions and other duties as assigned by ICHAD leadership.
Three years of administrative office experience.
Experience with federally funded projects.
Understanding of global focused research and training programs, including those specifically focused on sub-Saharan Africa and its unique socio-political and cultural contexts.
Master's degree in social work, public health, economics, psychology or social sciences.
Five years of experience in program coordination or project management.
Pleasant and professional interpersonal skills.
Excellent written and oral communication skills.
Ability to interact professionally with diverse groups of faculty, students and staff.
Possess strong organizational skills.
Ability to exercise sound judgment in establishing priorities.
Willingness to work cooperatively, as well as independently.
Work as part of a team.
Ability to be responsive to change and innovate.
Demonstrate a high level of attention to details.
Ability to follow established procedures and maintain a very high degree of accuracy, even with interruptions.
Positive attitude, strong work ethic, dependability, and an ability to be flexible and think quickly in a fast-paced, multi-tasking environment.
Experience with Qualtrics and Washington University systems.
Ability to efficiently prioritize and complete projects, as well as organize time.
Ability to handle confidential material, and monitor spending.
Computer literacy in Microsoft Office (including PowerPoint, Excel, and Word), Adobe Acrobat, and experience with mail merge and relational databases.
Familiarity with database development and maintenance.
Ability to plan effectively and meet deadlines.
The hiring range for this position is $48,087 - $62,517 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.