The Extension Service at West Virginia University is seeking applications for a Program Manager.
In order to be successful in this position, the ideal candidate will:
Coordinate the vetting process for volunteers that will serve in the programs and will also assist agents and specialist to process and follow-up on documentation.
Manage required trainings with Extension Units (faculty and staff) and DDEI to coordinate (zoom, virtual, face-to-face) educational programs and required trainings to support faculty and staff regarding youth protection policies and obligations under Title VII, Title IX, ADA and other laws.
Provide training or overview of volunteer vetting and civil rights compliance for annual volunteer events such as 4-H Leadership Weekend and CEOS Conference.
Lead efforts of collecting for quarterly compliance data, alert them of upcoming deadlines, trainings and issues. Use time sensitive information to provide necessary reports to the DDEI office.
In conjunction with the triage group, conduct audits of the Civil Rights and Volunteer Vetting Compliance per county and camps where records are reviewed periodically in order to maintain program accountability and assess level of compliance.
Submit annual reports of information for USDA civil rights reporting.
Provide required reporting information as required by the WVU Division of Diversity, Equity and Inclusion (DDEI) and the USDA NIFA Civil Rights unit.
Ensure ongoing compliance by assisting agents in entering data (background checks, prompting DDEI to forward required training to volunteers) and pulling necessary reports to meet compliance.
The WVU Extension Service is a primary outreach division of West Virginia University, embracing the heart of the University's land-grant mission. With offices in each of the state's 55 counties, Extension helps West Virginians improve their quality of life and solve problems through the application of research and evidence-based knowledge. Our educators and volunteers build and help sustain collaborations and partnerships with people and organizations across the state to improve their lives and communities.
Work Hours: 8:15 am - 4:45 pm
Length of assignment: 12 months
Master's degree in related field, such as education, volunteer development, educational leadership, public administration or human development. Bachelor's degree and equivalent experience will be accepted.
1 year of : Project management experience, human resources, compliance, using social media, training and coordinating programs.
Knowledge of recognition, recruitment and retention of volunteers.
Demonstrated ability to interpret, explain and convey the various/complex guidelines/policies and procedures set forth by WVU and USDA.
Demonstrated ability to use various software systems, gather and input data, compile information and prepare reports required.
Must be able to work both independently and in collaboration with internal and external clientele.
Ability to to function effectively in a large, de-centralized university environment and build solid relationships with several departments throughout the university.
Excellent interpersonal skills, effective verbal and written communication skills.
Must be organized, detail-oriented, able to work with and around extremely sensitive and confidential information.
Ability to assess needs, evaluate programs and market programs through various mediums.
Ability to learn policies and procedures impacting youth protection and volunteer vetting.
Ability to provide technical advice and information to faculty and staff in the area of expertise required.
Knowledge of current and emerging legislation, issues, and trends as appropriate to the position required.
Evening, weekend work and travel is required.
Valid Driver's License
Cover Letter for this position
At West Virginia University, we pride ourselves on a tireless endeavor for achievement. We are home to some of the most passionate, innovative minds in the country who push their limits for the sake of progress, constantly moving the world forward. Our students, faculty and staff make this institution one of the best out there, and we are proud to stand as one voice, one university, one WVU. Find out more about your opportunities as a Mountaineer at http://hr.wvu.edu/ .
West Virginia University is an Equal Opportunity/Affirmative Action Employer and the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff and students, and invites applications from all qualified individuals, including minorities, females, individuals with disabilities and veterans.
Job Posting: Feb 5, 2020
Posting Classification: Non-Classified
Exemption Status: Exempt
Benefits Eligible: Yes
Internal Number: 196082
About West Virginia University
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctoral Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.