Berkeley Lab's Security and Emergency Service Division has an opening for a Program Operations Analyst 2. You will develop, manage and coordinate a broad range of specialized business, program management, and other support services including drafting, managing, and developing organizational reports and presentations for senior-most Laboratory leadership, overseeing project schedules, conducting program compliance assessments, and managing and reporting Key Performance Indicator (KPI) program metrics to achieve long and short-term goals. You will exercise discretion, independent judgment, and decision making to determine the best course of action and will provide recommendations to address problems/issues. You will execute tasks and projects of varying complexity and make decisions or commitments within appropriate bounds and applicable guidelines/timelines. You will apply advanced level computer and communications skills and use sound judgment and initiative to effectively anticipate the needs of the team and customers, and provide creative solutions to difficult problems as applicable.
What You Will Do:
Supporting the Security and Emergency Services Division in a central program management role ensuring the efficiency and effectiveness of the Division's business unit and aiding in compliance with complex program requirements.
Providing program support functions including updating program management reports and tracking the progress of open and on-going initiatives.
Composing, drafting, editing and preparing correspondence on behalf of the Division Director and management team as needed including composing and updating technical reports, tracking tools and presentations using appropriate computer applications.
Proactively assessing the administrative and operational support needs of the Division and independently acting to ensure efficient and effective business operations to include overseeing file and information management practices.
Acting as content manager over the Division web page working in close coordination with all business lines within the organization and the technical web design team to ensure constant improvement to functionality, usability, and content.
Initiating and responding to requests and inquiries on behalf of the division; independently tracking deadlines and complex action items and keeping abreast of ongoing activities and commitments.
Providing back-up procurement assistance for vendor contracts, placing orders through ePro and eBuy, and tracking orders to ensure a timely and successful fulfillment and uninterrupted business services.
Acting as a member of the LNBL Emergency Response Organization.
What Is Required:
Bachelor's degree or equivalent and a minimum of four years of substantial relevant experience related to the essential duties and responsibilities of the position or combination of education and experience.
Demonstrated experience with technical programs and systems related to essential duties to include electronic information management systems and databases.
Experience with project scheduling, budget tracking and coordinating cross-function or cross-division activities to achieve program goals and milestones.
Ability to understand complex program requirements and apply project management skills to effectively manage Division issues and initiatives. Ability to independently manage competing priorities with short deadlines and frequent interruptions, complete assignments in a timely manner, and exercise professional judgment to achieve program goals
Ability to anticipate and identify organizational needs and independently develop recommended solutions.
Ability to work effectively and professionally with a variety of people and to represent the division on logistical and other matters.
Ability to communicate exceptionally well both verbally and in writing to diverse audiences as well as collating, editing and formatting written and presentation materials.
Knowledge of policies, procedures, and practices in operational areas of responsibility such as travel, procurement, personnel, event coordination, and document preparation and submission.
Advanced proficiency with Mac and PC and associated software including ability to word process rapidly and accurately, e-mail, create and maintain spreadsheets and computer graphics. Knowledge of MS Office is essential.
Ability to appropriately handle Official Use Only information.
Additional Desired Qualifications:
Experience with project tracking systems and databases (such as use of Gantt charts).
Experience with updating website content.
Ability to work occasional nights, weekends or holidays if needed.
Advanced knowledge of MS Office, databases and systems.
Knowledge of LBNL and/or UC policies and procedures and internal systems.
Knowledge of project management software and tools such as Gantt charts.
The posting shall remain open until the position is filled.
This is a full time career appointment.
Full-time, M-F, exempt (monthly paid) from overtime pay.
Salary is commensurate with experience.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with thePay Transparency Nondiscrimination Provisionunder 41 CFR 60-1.4. Clickhere to view the poster and supplement: "Equal Employment Opportunity is the Law."
Internal Number: 89532
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.