This position provides grant and research support to faculty in the Department of Surgery. The position reports to the Administrative Director for Research.
Responsibilities/duties: The Grants/Contracts Professional 2 will work within the Department of Surgery Grants Management Team to manage grant proposals, assist in creating tools and improving processes, and manage electronic files, data and forms, as well as other pre-award, non-financial functions as assigned. This individual will work closely with the department as well as with faculty and their personnel to initiate and facilitate proposal and grant activities. S/he will offer guidance and expertise on the preparation and submission of proposals for external and internal funding as well as budgeting, compliance, electronic data and file management, and reporting.
Proposal Preparation and Award Management (50%)
Manage the proposal preparation and submission process from initial development through application submission for faculty, postdocs, graduate RAs and other trainees.
Responsibilities include obtaining sponsor’s request for proposals, understanding eligibility, understanding budget limitations, identifying solutions to sponsor’s restrictions, preparing budget and administrative portions of the proposal, obtaining subaward documentation, finalizing all parts of the proposal, preparing proposal routing forms (PRFs), liaising with departmental and collegiate administration and SPA throughout the submission process, and communicating with the sponsor.
Prepare complex proposals for new and renewal federal training grants, career development awards, program project and center-type grants as well as for unique funding opportunities
Understand and communicate sponsor and University restrictions regarding PI/staff eligibility, cost sharing, F&A sharing, sponsor restrictions, and award terms, and monitor research compliance requirements.
Develop budgets for sponsored projects in collaboration with the principal investigator(s), the unit administrator, and accounting personnel, ensuring proposals contain appropriate effort and other resources
Obtain and complete sponsor budget and other forms for all new/renewal proposals, using sponsor systems such as ASSIST, Workspace, proposalCentral, etc.
Work with other departments and institutions on collaborative applications
Maintain NIH biosketches
Assist with new departmental research initiatives as they are developed
Assist faculty in identifying new funding opportunities
Research Project Management (40%)
Ensure that research personnel are compliant with all UMN, state and federal regulations. Continually update records and assist with identifying needed trainings.
Monitor studies’ data collection, enrollment and analysis to ensure that study milestones are met. Monitor implementation, management and documentation of all study activities.
Ensure that components of the project are completed in an ethically, scientifically rigorous and timely manner.
Provide administrative support, including acquiring internal approvals, documentation, and regulation management.
Provide fiscal oversight. Identify project barriers and inconsistencies and escalate to the investigator promptly.
Comprehensive Data Management (5%)
Enter data to departmental proposals and awards database; run reports and queries as needed
Share responsibility for managing the departmental e-mail and calendar [email protected] and assure all requests are appropriately assigned/handled
Development and Planning (5%)
Participate in bi-weekly Grants Management Team planning meetings regarding current issues, policy updates, workload, processes, future tool development, etc.
Provide feedback on templates/job aids and additional guidance for new and experienced PIs thereby making processes more efficient and documents more thorough and accurate
Continue professional development by attending relevant courses, workshops, seminars, professional society meetings and other training opportunities
All required qualifications must be documented on application materials.
BA or BS with at least 2 years of pre-award experience or a combination of related education and work experience to equal six years.
Related experience can include assisting with budget and contract preparation as well as experience with NIH award management, business and Industry award management or clinical trials management.
Demonstrated ability to simultaneously work on multiple projects with fixed deadlines and ability to re-prioritize tasks as needed to successfully meet all deadlines
Demonstrated effective problem identification and problem solving skills
Demonstrated willingness to learn and grow professionally
Capable of accepting responsibility with a high level of independent initiative, proactivity and creativity
Demonstrated ability to work independently with a high level of accountability, follow-through and internal drive
In addition, this position requires demonstrated proficiency with Microsoft Office Suite applications - Word, Excel, PowerPoint, etc.
Experience working in a higher education institution
Experience in pre- award management
Experience with electronic proposal submission systems such as Grants.gov, ProposalCentral and other grants management (e.g., UMN’s EGMS), sponsor grant databases (e.g., NIH RePORTER) and funding opportunity databases (e.g., Pivot) or University of Minnesota financial systems
Internal Number: 335444
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.