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Assistant Director - Georgetown University's Institute for the Study of International Migration
The Institute for the Study of International Migration (ISIM) is an innovative multidisciplinary center that studies the social, economic, environmental, and political dimensions of international migration.
The Assistant Director of Institute for the Study of International Migration (ISIM) will manage and coordinate day-to-day operations and events. Duties include, but are not limited to:
Work with the SFS HR team to ensure that recruiting, hiring, training, termination, and payment practices are carried out in accordance with promulgated HR policies and procedures .
Prepare supporting documentation for all academic appointments for adjuncts, visiting, and regular faculty, working with the SFS Director of Faculty Affairs.
Assist visiting scholars, visiting researchers, Post-Doctoral Fellows and other associated visitors with onboarding.
Work closely with ISIM faculty and other departments to coordinate / develop teaching schedules for SFS main campus teaching and for SCS mid-career certificate teaching on a regular basis. Develop depository for all syllabi on Box, review on as needed basis.
Oversee maintenance of offices, program space, and equipment. Coordinate with the SFS Dean's Office regarding capital needs/projects.
Serve as the Departmental Technology Representative. Recommend changes to departmental technology and inform staff and faculty about issues as appropriate.
Manage student employees and serve as Timekeeper in GMS.
Assist Director in program representation and activities, including coordinating with other offices, following up on action items, managing correspondence, etc.
Track students applying for ISIM certificates, liaising with the faculty advisors and SFS Dean's Office. Respond to certificate inquiries and assist with planning of related events and recognition ceremonies.
Book travel and lodging as needed.
Manage ISIM email account and listserv.
Provide administrative and, to the extent time allows, research support to ISIM faculty. Research support may involve providing research assistance, proofreading and formatting publications, supporting development of proposals, and undertaking independent research.
Serve as point of contact for ISIM adjunct faculty on policies, shared office space, technology and classroom needs.
Budget and Grants Management
Serve as Requisitioner, Expense Preparer and Departmental Administrator.
Execute all financial transactions, including but not limited to ordering supplies, preparing documentation for contracts and reimbursements, and managing/procuring equipment.
Coordinate grant applications with cluster administrator for SFS and SFS budget administrators.
Research and identify new potential sources of funding.
Manage and reconcile ProCards. Ensure compliance with policies on card use.
Work with SFS finance team to manage administration of grants. Assist faculty as needed with grant management (budgets, compliance, reports, etc.)
Track donations and gifts.
Manage petty cash.
Perform other related tasks as appropriate.
Oversee communications for ISIM. Supervise students adding content to websites, social media accounts, newsletter, etc.
Works with ISIM Director to communicate with advisory board members and plans activities to enhance board member relations.
Works with ISIM Director to prepare annual report.
Increase public interface and program visibility through international collaborative initiatives and academic grant proposals.
Bachelor's degree (master's preferred)
At least 3 years of program administration experience in higher education or closely related field, including budget management.
Excellent written and interpersonal skills. Strong orientation to details and deadlines.
Grant development experience highly desirable.
Sponsored Project Management
As the designated Department Financial Manager for Sponsored Research Projects, the employee will work closely with SFS budget administrators about the financial management of sponsored research projects to ensure compliance with sponsor's requirements and University's policies and procedures. This may include:
Review and reconcile expenses on the Center Status Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts;
Review salary distributions to ensure that they reasonably reflect employees' level of effort on project. Review associated fringe benefits for accuracy;
Review the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify OSP/OSR of significant variances;
Review the calculation of indirect cost recovery to ensure accuracy;
Work with SFS budget administrators to process corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents;
Work with SFS budget administrators to accurately file Financial Status Report (FSR) worksheets; and
Ensure that payments to subrecipients are reviewed and processed in a timely manner
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Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website .
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law.
Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.
Internal Number: JR08488
About Georgetown University
Established in 1789, Georgetown is the nation's oldest Catholic and Jesuit University. Georgetown is one of the world's leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world.