Catlin Gabel School seeks to employ the best qualified individuals from available applicants and to provide them with opportunity for advancement in a manner that does not discriminate because of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, genetic information, or any other status protected under local, state, or federal equal employment opportunity laws or regulations.
TITLE: Alumni Engagement, Associate Director REPORTS TO: Senior Director, Development & Alumni LOCATION: Portland, Oregon STATUS: Full-time, exempt position
POSITION BACKGROUND AND SUMMARY
A talented communications professional and strategic thinker is needed to drive engagement and volunteerism at the Catlin Gabel School as the associate director of alumni engagement. This position will be responsible for developing and implementing a comprehensive alumni engagement strategy across multiple generations through multiple channels. The individual will join a dynamic and collaborative advancement team. Reporting to the development and alumni senior director, the associate director will collaborate on strategy with the team, but will lead the day-to-day operations of the alumni office, serving as the primary point of contact for the alumni program. This role is critical in supporting the school’s efforts to sustain lifelong relationships with alumni and fulfill the mission of the Alumni Council.The ideal candidate will possess a strong background in writing and communications and experience in the field of education or nonprofits is preferred. Success in the position will be evaluated based on the individual’s ability to support the Alumni Relations Office and Alumni Council in achievement of their goals, which includes:
• Serving as a communication link between alumni and the School. • Providing and encouraging volunteer and involvement opportunities in the School for alumni. • Providing opportunities for alumni to network and meet with one another. • Preserving and promoting the heritage, traditions, and values of the School and encouraging loyalty toward the School among alumni.
This individual will work closely with advancement staff, senior administrators, board members, program directors, and faculty to identify engagement opportunities and execute strategies for alumni connection, giving, and involvement.
Communications and Project Management – 60% • Plan and execute a suite of communications strategies for alumni, such as: o Actively update content on the webpage to continually drive traffic to the public alumni pages and on the soon-to-be launched alumni portal. o Develop and deliver digital newsletters highlighting events, announcements, activities, engagement and volunteer opportunities. This includes, identifying story ideas, conducting interviews, and writing features. o Assist with the production of the alumni magazine, The Caller, in conjunction with the communications team. This includes generation of story ideas, outreach to constituents, and writing articles. It also includes the gathering, verification, and editing of Class Notes. o Manage and post content on social media channels, including Facebook and LinkedIn. o Collaborate with the Annual Fund team on alumni-specific appeals. • Work with advancement services and the senior director to plan and implement a robust data collection strategy. Supervise the continued reliability and accuracy of the alumni database by developing and implementing processes for obtaining and updating alumni data provided by volunteers. • Partner and collaborate with the communications team and the Alumni Council in collecting and sharing stories, preserving and sharing the rich history and archives of the school with new community members (i.e. new employees, new families). • Manage alumni office budget.
Relationship and Event Management – 30% • Assist the senior director in managing the Alumni Council and other alumni volunteers to meet the needs of the alumni and their overall engagement and connection with Catlin Gabel. • Develop and build relationship with alumni population, particularly class liaisons and key regional volunteers. • Work with the events team to design, implement, and host alumni engagement opportunities and local events. • Support the Alumni Council in implementing alumni hosted events.
Campus Life and Community Engagement – 10% • Collaborate with campus partners (College Counseling, Dean of Students, Outdoor Education) to engage alumni and current students, and build strong connections to the School. • Build and foster relationships with the PFA to ensure alumni involvement in key campus events.
KNOWLEDGE, SKILLS AND ABILITIES
• Bachelor’s Degree, and 3-5 years of work experience, preferably in alumni relations, fundraising, or communications. • Demonstrated understanding of alumni engagement programs, with an emphasis on communications, volunteer, and event management. • Excellent writing and editing skills. Experience creating content for various communication channels. • Strong problem-solving skills and comfortable working independently with limited supervision. • Must be a goal-oriented and self-motivated individual who can demonstrate accountability, initiative, creativity and focus in a rapidly changing and intellectually stimulating environment. • Demonstrate ability to think creatively and innovatively. • Have strong interpersonal skills and the ability to collaborate, build alliances, and manage relationships within a population that may possess competing interests, opinions, and /or expectations. • Demonstrate strong active listening skills and ability to navigate positive outcomes. • Demonstrate a level of comfort working and communicating with top executives, community leaders and/or school leadership. Ability to build long-term relationships with and gain the respect of internal and external constituents. • Excellent computer skills; proficiency in using advanced functions of Word, Excel spreadsheets, PowerPoint, Google products (i.e., Google docs, Gmail, etc.) database and web resources. Knowledge of CRM database a plus. Willingness to learn new software as needed. • Experience leveraging email and social media to distribute content and engage alumni. • Understand and appreciate the mission of Catlin Gabel and the vision and values of a progressive independent school. • Positive, can-do attitude, sense of humor and flexibility. • Required to have a valid driver’s license and personal transportation vehicle available for frequent travel to business meetings (mileage is reimbursed under federal guidelines). • Ability to work on the road and/or work at odd hours and on weekends
Catlin Gabel School is a coeducational, independent day school located on 54 acres in the West Hills neighborhood of Portland, Oregon formed in 1957 by the merger of the Catlin Hillside School, which had been founded as Miss Catlin’s School in 1911, and the Gabel Country Day School, whose roots extend to 1859 with the founding of The Portland Academy. The campus itself is a former farm with beautiful trees, fields, and plantings that has been modernized and upgraded over the years with new and renovated buildings that blend in with the natural surroundings.
We offer a broad and challenging curriculum based on a progressive philosophy with small classes designed to educate the total person, incorporating the academic along with the arts, physical education, and a strong sense of community service. The school enrolls nearly 740 students in Pre-Kindergarten through twelfth grade and has 100 faculty members committed to diversity among students, faculty and staff. Catlin Gabel is an equal opportunity employer.