Job ID: 2019-11278 Type: Full-Time # of Openings: 1 Category: Administrative Support
The Andlinger Center for Energy and the Environment focuses on developing technological solutions in energy and the environment. Through its research, academic and external partnership programs, the Center develops academic, non-profit, governmental and industry collaborations to enhance collaboration and fosteradvancement in technology and innovative solutions. The program administrator plays a key administrative and event management role in all events and activities. Reporting to the executive director for administration, this position works with the associate and assistant directors.
The program administrator provides administrative management support to external partnerships, including Princeton E-ffiliates Partnership (Effiliates), manages pivotal Andlinger Center events and meetings, and provides support to Andlinger Center joint faculty.
The program administrator serves as primary administrative support for external partnerships, including E-ffiliates. The position administers this program and its relevant activities and partnership events, and works closely with the associate director and assistant director of external partnerships to implement policy and administer its operations. Responsibilities include, but are not limited to,:
stewardship of E-ffiliates program administration, including policy and contract compliance and best practices, and management of E-ffiliates research award;
event management of E-ffiliates Retreat and all external partnership meetings and workshops, including materials prep and coordination of advisory committee meetings;
execute communications efforts to corporate members and update E-ffiliates website content; and
ensure adherence to contractual arrangements, fee schedule, and research reports; offers a high-level service to its corporate members and external partners;
The program administrator is also the lead for research, partnership and outreach activities and responsible for the successful organization and execution of large to medium-sized events and program activities, such as executive education program, annual conference, research workshops, involving thought leaders in industry and within the scientific community. In collaboration with the associate and assistant directors, the program administrator may also support the development of programming. Event management responsibilities include:
leads the Andlinger Center administrative team prior to and during events; provide project management;
serves as liaison to speakers and participants; coordinates associated event travel and accommodations;
creates the event budget and tracks spending, reviews venue and catering contracts; works with external vendors and campus partners to arrange event details;
develops program materials, including agenda, speaker bios, program booklet, and other event materials;
works with the communications team on marketing and promotion of public events; coordinates event invitation, registration, and announcements through email, website, and social media; maintains participants mailing lists; and
provides post-event follow-up, tracks return-on-investment, and reports on outcomes.
The program administrator also provides support to Andlinger Center joint faculty:
supports faculty scheduling, travel arrangements and related expense reimbursement; assists with administrative activities associated with coursework preparation; and provides assistance for faculty projects and supports meeting coordination.
Bachelors degree with 4-6 years experience in program support, event management or relevant poisition. The individual must have excellent project management skills, excellent problem-solving skills, a high degree of professionalism, and superior attention to detail, accuracy, and organizational skills.
experience in an event planning and/or executive-level administrative role;
excellent written and verbal communication skills and interpersonal skills, with the ability to communicate and interact with a diverse population comprised of Princeton University faculty and officials, corporate executives, government officials, and staff;
proven experience multi-tasking while setting priorities and meeting deadlines;
fluency with Microsoft Office programs, internet search capabilities, and ability to learn new applications; and
must be a team player and able to bring people together towards a common goal.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Internal Number: 117672441
About Princeton University
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.