Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
The Executive Director for A&D Administration reports to the Associate Vice Chancellor for Administration and Development Services. The Executive Director is responsible for leading A&D Administration, including financial, human resources, facilities, general technology, training, and talent management functions, as well as strategic planning projects for Alumni & Development Programs (A&D). A critical duty of the Executive Director is to work with senior A&D leadership on large-scale, strategic organizational initiatives. Alumni & Development Programs has a significant annual operating budget with compensations expense and non-compensation expenses for travel, events and consulting that support A&D programs. A&D Programs currently includes approximately 325 budgeted positions. A&D processed over 15,000 financial transactions in FY19.
PRIMARY DUTIES & RESPONSIBILITIES:
Work with the Associate Vice Chancellor for Administration & Development Services and other A&D leaders to strategically assess and plan for the administrative and organizational needs of Alumni & Development Programs to further its mission to raise financial support for university initiatives. Support department-wide initiatives and strategic projects related to long-term planning for budget, human resources and space.
Recruit, develop and supervise A&D Administration staff. Provide strategic guidance and oversight of A&D financial planning, forecasting and budget analysis. Prepare, oversee and monitor overall A&D budgets with the assistance of the business managers. Provide budget and financial consulting services to senior management as needed. Represent Alumni & Development in financial reviews and negotiations with central university fiscal administration. Research and implement best practices for large advancement administrative operations. Oversee development, implementation of and adherence to departmental financial polices, as well as oversee adherence to all university policies.
Develop a strategic plan for recruiting top quality fundraising and advancement professionals. Oversee the hiring and appointment process for Alumni & Development Programs, including all job openings and listings. Serve the as liaison for A&D with WashU HR compensation and recruitment. Collaborate with WashU HR to recruit and evaluate candidates. Negotiate contracts and coordinate with external recruitment consultants. Oversee training of A&D staff on HR policies and procedures. Oversee the provision of human resources consulting services to senior management. Represent A&D on university HR task forces and committees.
Oversee the strategic facilities planning and projects for all A&D facilities. Implement plans, including construction projects of varying sizes in coordination with WU Facilities and Real Estate for future needs of the department. Work with the university central facilities office to develop and implement an annual maintenance review of A&D assigned space. Oversee all facility related maintenance for A&D. Oversee the coordination of safety planning and drills for A&D assigned space. Represent A&D on university facilities task forces and committees.
Oversee the provision of training and career and professional development services to Alumni & Development Programs staff.
Oversee the professional development of Alumni & Development Programs staff through the implementation of training and orientation programs, change management initiatives, and mentoring and on boarding programs. Foster continuous improvement and development of staff skills and the creation of measures of employee effectiveness. Oversee the annual process for employee evaluations in coordination with university Human Resources.
Oversee employee relations matters within A&D and serve as a liaison with WashU HR. Meet with supervisors and employees to develop strategies and work plans for success.
Provide organizational consulting services to managers and teams
Serve as the A&D liaison to the Procurement department for RFP development, contract reviews and negotiation. Serve as the A&D liaison to Office of General Counsel for contract reviews and negotiation. Serve as the approving authority for the Associate Vice Chancellor when unavailable on budget, financial and human resource matters. Oversee the development of and adherence to travel and event expense to ensure compliance with Washington University and department policies. Maintain an adequate system of internal controls throughout the department, including managing authorizations for the university’s financial, HR and other secure systems. Oversee the development of department-wide policies and procedures as they relate to budget, financial and HR transactions.
Oversee periodic projects including, but not limited to:
Peer review research for development as it relates to compensation, staffing and other business activities.
Audits and survey (staffing and compensation) responses for A&D.
In coordination with A&D leaders, develop and maintain policies and procedures for Alumni & Development Programs and ensure the policies and procedures are followed.
Represent the Associate Vice Chancellor at meetings and events when appropriate.
Perform other duties as assigned.
College or university degree in business administration, accounting or related field.
Ten years of management experience with accounting, budget planning and administration, facilities planning and management, human resources administration, and training and professional development, preferably in an academic or non-profit setting.
Supervisory experience of professional and management staff.
Demonstrated understanding of university advancement programs or a related, large advancement operation.
Fifteen years of progressive management experience in an academic or large non-profit setting.
Advanced university degree in business administration or related field.
Demonstrated understanding of generally accepted accounting principles, of strategic budgeting, and how to navigate complex environments.
Ability to analyze and resolve highly nuanced problems, to integrate information from multiple sources, to think creatively, and to exercise considerable judgment and resourcefulness.
Ability to identify and analyze ineffective complex processes and develop/implement streamlined logical processes.
Ability to work with financial information with a high degree of accuracy.
Ability to maintain excellent working relationships and to work comfortably and efficiently with a diverse constituency of administrators and staff in Alumni & Development, outside contacts and other university departments.
High degree of professionalism and absolute confidentiality in handling information, including information related to the university’s employees and greatest benefactors.
Very strong leader, team-oriented, with outstanding interpersonal skills, including discretion, flexibility, and sensitivity to others.
Excellent written and oral communication skills.
Ability to establish objectives, prepare action plans, and communicate such plans clearly and effectively to all staff levels (senior leadership, management & administrative staff).
Excellent time management, resource planning, and project management skills for seeing initiatives through to completion.
Ability to prioritize work for self and others and consistently meet deadlines.
Commitment to excellent customer service and willingness to seek feedback on services provided.
Strong computer literacy and skills, especially with Microsoft Office, with special emphasis in Excel.
Self-motivated and able to work independently with great attention to detail.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of Alumni and Development Programs. This position is for the Danforth Campus.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.