The Lawrence J. Ellison Institute for Transformative Medicine strives to leverage technology, spark innovation, and drive interdisciplinary evidence-based research to reimagine and redefine cancer treatment, enhance health, and transform lives.Â Under the visionary leadership of David B. Agus, MD, The Ellison Institute was designed to tackle the difficult questions in health care and research to push the boundaries of medicine forward. To accomplish this, the Institute offers multifaceted programs, including a cancer center, cross-disciplinary research laboratories, a health policy think-tank, and community outreach and educational opportunities. Please visit http://ellison.usc.edu to learn more about the our institute and upcoming move to a brand new, state-of-the-art facility in West Los Angeles, slated for Spring 2020.
We are seeking a talented Research Administrator to join our team. Under the direction of the Chief Operating Officer and faculty, this position will support the daily departmental contracts and grants research activity and other department financial needs.
The core job duties include:
Assist faculty, research associates/assistants, and post-docs with all aspects of the submission process of federal (e.g. NIH, DOD) and non-federal (e.g. BCRF, ACS) proposals to assure all necessary university and agency requirements are met.
Prepare budgets, other required documents and gather data necessary to submit proposals in accordance with agency and university guidelines. Disseminate information to the Department of Contracts and Grants (DCG), Principal Investigators, and agencies.
Assist when notifications of awards are received by updating original proposed budgets and ensuring awards are set up properly.
Monitor account activity and reconcile accounts to assure that all account activity is related to the project and is charged appropriately.Â When discrepancies are found, inform faculty and take necessary steps to correct the transactions, such as expense transfers or object code corrections.Â Observe account balances and process budget changes when necessary to comply with original scope of work.Â Reference agency guidelines to make sure that budget changes are in compliance with the specified requirements from individual agencies.
Assist and track expenditures for travel reimbursements, settlements of advances, and invoices on all grant accounts.Â Expedite procurement orders, reimbursements, and requisitions, as needed.
Prepare and reconcile payroll for research faculty, staff, research assistants, and student workers.
Using the eCERT Effort Certification Online System, review & prepare quarterly and semester reports for all faculty and staff paid on grants.
Reconcile and review monthly account statements and provide faculty with account summaries and projection reports. Analyze and correct discrepancies.
Keep current with information regarding agency funding/spending guidelines and restrictions.Â Communicate information to faculty and other research-related staff to ensure that guidelines set forth by agencies are followed.
Keep current with USC compliance guidelines and expenditure policies and procedures, and advise faculty and research related-staff to assure these policies are followed when handling their requests for all purchases, including but not limited to: equipment, travel arrangements, conference registrations, supplies reimbursement, and travel expense reimbursements, etc.
Work closely with Sponsored Projects Accounting (SPA) on questions that arise on continuing and expiring awards.
Advise faculty in advance of remaining time of project periods and account balances to assure that extensions on research projects are requested in a timely manner if research has to be extended beyond current project periods. Consult agency guidelines to provide faculty with options regarding extensions on research periods.
Assist SPA and DCG with the preparation of financial and/or progress reports requested by agencies for award continuation and/or final reports.
Attend relevant research meetings (e.g. USC Research Administration Office, DCG, Keck, etc.).
Assist with routing of unfunded research collaboration agreements (e.g. MOUs, CRADAs, etc.).
Serve as a subject matter expert and respond to ad hoc requests by faculty and staff.
Preferred Education: Masters Degree
Preferred Experience: 7 years of experience. Combined education/experience as substitute for minimum experience
Preferred Field of Expertise: Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting. Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
Salary Range: $85,386.25 - $110,087.48
Minimum Education:Bachelor's DegreeCombined experience/education as substitute for minimum education Minimum Experience: 5 YearsMinimum Field of Experience: Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133,CAS). Knowledge and ability to understand, interpret, and communicate University policiesand procedures. Excellent oral, written, and communication skills. Excellent analyticalskills; demonstrated proficiency in Excel and web-based tools. Strong accounting skills;knowledge of accounting principles. Expert in project management, including managinginternational collaborations and complex multi-sub award contracts. Knowledge ofpersonnel management, including proposing effort for and training and hiring of students,post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants,along with the circumstances appropriate for each type of position.
Internal Number: REQ20085255
USC’s Viterbi School of Engineering has been one of the economic engines in Southern California and a vital hub in the California economy. The technical innovations and ideas generated by the Viterbi faculty and research community have resulted in countless innovations, many becoming the foundations for new companies, products and services. The thousands of students graduating each year bring new ideas and vitality to companies in California and beyond. With an annual research budget exceeding $205M each year, more than 46 research centers and institutes, more than 180 faculty members, 7,800 students and over 60,000 impassioned alumni world-wide, the Viterbi School is addressing some of the world’s great challenges.