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Coordinator of AV Media Services
Mills College
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Coordinator of AV Media Services

Mills College

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Details
Posted:
January 31, 2020
Location:
Oakland, California
Salary:
Open



Coordinator of AV Media Services


About Mills College:

Located in Oakland, California, in the heart of the San Francisco Bay Area, Mills College is a liberal arts college for women and gender non-binary students, with graduate programs for all genders. Consistently ranked one of the top master's universities and one of the best value colleges in the West by U.S. News & World Report, Mills also has been named one of the Best Colleges in the nation by The Princeton Review. The Mills experience is distinguished by small, interactive classes, one-on-one attention from exceptional faculty, a culture of creative experimentation, and cutting-edge interdisciplinary learning opportunities which empower students to make a statement in their careers and communities. As one of the most diverse liberal arts colleges in the country, we have a strong record of academic success with first-generation students, students of color, Latinx students, LGBTQ students, and other underrepresented students. Mills College has recently become a Hispanic Serving Institution. Applicants with expertise and experience in supporting and promoting success for Latina/o students are encouraged to apply.

Mills College encourages diversity in hiring and particularly welcomes applications and nominations from women, gender non-binary individuals, and minorities. Mills College seeks to recruit and retain a diverse workforce as a reflection of our commitment to equity, inclusion, and social justice and our desire to maintain the excellence of our faculty. In so doing, we offer our students not only the opportunity to learn about varied disciplines but to engage with diverse perspectives and ways of knowing and learning. For more information, please visit www.mills.edu.


Job Description:

ORGANIZATIONAL RELATIONSHIPS:

Reports To: Manager of AV Media Services
Supervises: Student Staff

Summary of Position:
Under the direction of the Manager of AV Media Services, participate in a broad range of administrative and technical functions; plan, organize and supervise the basic operation of audio-visual for campus events, including the management of student staff; schedule, consult and coordinate with customers (faculty, students, staff) regarding their audio-visual needs; deliver set up/break down and troubleshoot audio-visual equipment; purchase, maintain and repair equipment inventory and classrooms.

Essential Job Functions:

AV/Media Services Administration
  • Participate in the development of integrated project plans, implementation schedules, and cost estimates for major, long-term AV Media Services technology projects; perform periodic cost and productivity analyses.
  • Participate in development and implementation of policies and procedures of the AV Media Services office.
  • Communicate regularly with Manager of AV Media Services regarding the status of current project initiatives; obtain executive guidance and approval as required to advance initiatives.
  • Participate in the work to hire, supervise, train and provide direction to student staff. Assign, review, prioritize and schedule work.

Institutional AV/Media Services
  • Operate a variety of Audio-Visual, theatre and office equipment.
  • Process equipment reservations, checkouts, and service requests.
  • Demonstrate to users the proper use of Audio-Visual equipment.
  • Perform preventive maintenance, R&R, install and make repairs to equipment and classroom installations.
  • Video record events as requested, and edit footage accordingly.
  • In coordination with the Technical Director of the Art & Technology Department, facilitate the checkout and management of that department's video production equipment, which has a separate and unique set of policies and protocols. Respond to technical inquiries from students regarding camera and editing system function and usage.

Event AV/Media Services
  • Participate in scheduling the delivery, set up, operation, and break down of audio-visual equipment, e.g., data (computer), video and other projection systems; sound systems for small and large venues. Adjust and troubleshoot equipment problems. Consult with customers (student, faculty, staff) regarding their audio-visual needs.
  • Participate in the coordination of audio and internal video requirements for major college events, such as Commencement and Convocation, and some internal events on campus, or for support of external programs arranged by the college Events department.
  • Participate in the setup and break down of audio-visual equipment for presentations and events.
  • Provide off hour and weekend events support.
  • Participate in the coordination of campus video streaming needs for events.

Additional Duties and Responsibilities:
  • Maintain a broad knowledge of analog and digital technology, equipment, and/or systems; participate in professional development activities as appropriate.
  • Research products, solutions, and industry trends for AV Media Services hardware, software, and desktop server products.
  • Advise and facilitate acquisition of new equipment for other departments and offices.
  • Prepare and maintain databases, records and reports related to AV Media Services.
  • Perform other duties as assigned.




Requirements:

Required Knowledge, Skills, and Abilities

Knowledge of:
  • Principles and elements of sound, video and computer technology, analog and digital video/sound systems
  • Contemporary video production and editing techniques
  • Federal copyright laws as they pertain to the use of computer software and media
  • Safety policies, practices, procedures and requirements of the department, College, and Illness & Injury Prevention Plan

Skills/Abilities:
  • Manipulate a number of standard computer applications (MS Word, Power Point, Excel, Filemaker, internet browsers) as well as some specialized applications (iMovie, Final Cut Pro, Audacity)
  • Strong interpersonal skills and ability to deal effectively in a team environment
  • Effective customer service presence and abilities as well as the ability to establish and maintain productive working relationships within a diverse and multicultural environment
  • Maintain high personal energy level and a positive attitude, especially during stressful situations
  • Tactful communication skills with the ability to communicate technical information to non-technical community members
  • Complete verbal and written projects, maintain complex records, work under pressure and deadlines, prioritize and handle multiple projects requiring independent execution, follow established principles while working independently
  • Time management skills and the ability to handle multiple projects requiring independent execution
  • Apply appropriate methods and strategies to promote and sustain effective working relationships within a diverse and multicultural environment
  • Apply appropriate methods and strategies to promote and sustain the ability of staff members to deliver quality customer service in all aspects of job performance

Education and Training:
  • Bachelor's degree and at least 2 years of experience that is directly related to the duties and responsibilities specified OR at least 6 years of experience that is directly related to the duties and responsibilities specified.
  • At least two years' experience in film, video, music recording or technical theater, preferably in an academic setting.

Physical, Mental and Environmental Demands:
  • Work sometimes requires considerable and strenuous physical exertion such as climbing, lifting and carrying heavy objects over 50 pounds, and crawling under furniture.
  • All of the campus will need to be visited by walking, climbing, or driving.
  • Interruptions and meeting with a variety of people will be required on a regular basis.
  • There are a number of deadlines associated with this position, which may cause significant stress.
  • Frequent evenings, weekends and variable hours required.

This position description is not intended to contain a comprehensive list of activities, duties, or responsibilities. Additional duties may be assigned based on business operational needs and/or departmental restructuring.


Additional Information:

This is a full-time, non-exempt position with an FTE of 1.0. Hourly rate is commensurate with experience, and includes an excellent benefits package including medical/dental/vision/life/LTD insurance, 403(b) retirement plan with college-matching after 6 month qualifying period, 10 days of vacation for year one, 15 days of vacation for years 2-10, and 22 days of vacation years 10+ plus, 12 sick days and 17 paid holidays (subject to annual review). Staff members also receive free admission to campus events, use of the pool, fitness center, and tennis courts. Tuition remission is also available after an introductory period. Voluntary benefits include: pet insurance, long-term care insurance, legal-assistance insurance, cellular provider discounts and computer hardware discounts.

Mills College does not permit discrimination based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sex, sexual orientation, or gender identity. For more information on Mills' non-discrimination policy, please go to https://www.mills.edu/policies/ada-policies/nondiscrimination-statement.php.

All positions are subject to a background check. Prior to the first date of employment, an applicant's background check must be cleared.


Application Instructions:

Click the 'Apply Now' button below and follow instructions to submit the following documents:
  • Employee Application
  • Resume
  • Cover Letter
  • Contact Information for 3 References and
  • Salary Requirements

Please note that you can only upload 6 'Other' documents. You can consolidate multiple pages/documents into one file upload. The file size limit for each upload is 10Mb.

Review of applicants will begin immediately; applications will be accepted until the position is filled.



To apply, visit https://mills.interviewexchange.com/jobofferdetails.jsp?JOBID=119074





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About Mills College
Mills is an independent liberal arts college for women with graduate programs for women and men. The College educates students to think critically and communicate responsibly and effectively, to accept the challenges of their creative visions, and to acquire the knowledge and skills necessary to effect thoughtful changes in a global, multicultural society. Mills encourages openness to experimentation in the context of established academic disciplines. Programs are designed to reflect the importance of global issues, provide an understanding of the natural world, and enhance opportunities for women in their developing roles throughout society. The curriculum combines traditional liberal arts with new educational initiatives that recognize the value of cultural, racial, and ethnic diversity. Inspired by a teaching philosophy that grows out of its longstanding dedication to women?s education, Mills provides a dynamic learning environment that encourages intellectual exploration. The faculty of nationally and internationally respected scholars and artists is dedicated to developing the strengths of every student, preparing them for lifelong intellectual, personal, and professional growth.
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