Department Description The UC Davis College of Biological Sciences (CBS) is one of three colleges in the country dedicated to the study of biological sciences. The faculty, researchers and students advance knowledge and explore fundamental questions about life. The College includes five academic departments, eight graduate groups, and major campus-wide interdisciplinary centers, including the UC Davis Genome Center, the Center for Neuroscience, and the Center for Population Biology. The College has over 1,000 academic, staff and student employees, including 130 faculty members. About 50% of the faculty have joint appointments with the School of Medicine, the Agricultural Experiment Station, or other colleges. The interdisciplinary centers include an additional 50 faculty from multiple UC Davis colleges and professional schools. The College has almost 6,000 undergraduate majors, over 400 graduate students and 40,000+ alumni. Annual CBS expenditures total $124 million, primarily from state funds, tuition, federal, state and private extramural contracts and grants, endowments and gifts, and fees. The College administers 12 self-supporting recharge units, including 7 campus-wide cores, with $7 million in annual income. In addition, college units participate in complex Garamendi financing for capital projects. The College has multiple construction projects in the planning or construction stage, totaling approximately $30 million, and has approx. 408K sq. feet occupied by about 2,050 College and Center employees. Job SummaryFinal Filing Date : 02/26/2020Salary Range : $85,500 - $202,600Salary Frequency : AnnualAppointment Type : CareerPercentage of Time : 100%Shift Hour : StandardLocation : UC Davis CampusCity : Davis Union Representation : NoBenefits Eligible : Yes We offer exceptional employment benefits including medical, dental, and vision plans, generous paid vacations and holidays, excellent retirement savings and investment plans, continuing education, and reduced fee and scholarship programs. THIS IS NOT AN H1- B OPPORTUNITY ResponsibilitiesThe Executive Assistant Dean--Finance and Administration (EAD) is the chief financial and administrative officer for the College, overseeing through managers of disciplinary and functional areas, all functions required for the effective business affairs of the College. The EAD reports to the Dean of the College of Biological Sciences (CBS) and has overall responsibility for the College's financial and administrative functions, including financial and administrative support for managers of College-wide units located in the Dean's Office. Those units include development and external relations, marketing and communications, information technology, undergraduate advising, graduate advising, and health professions advising.Key responsibilities for this position are to provide leadership for strategic planning and oversight for fiscal operations, resource management, administrative policy and procedure, staff and academic personnel management, information technology, risk management and compliance, safety and space/facilities management for the College as a whole. Reporting directly to and working closely with the Dean, the EAD works collaboratively inside the College and with colleagues across the campus to ensure alignment of College resources with the academic mission of UC Davis and the College. Required Qualifications
Bachelor's degree and five years of high-level administrative experience within a large, complex environment at a higher education institution, preferably in the public sector, or an equivalent combination of education, training and experience.
Skills in strategic financial planning and analysis to manage financial operations that include significant budgets. Experience in financial forecasting and in the development and use of sophisticated tools and financial models to monitor funds, make projections, and design management reports.
Experience and proven track record as an effective leader in the areas of human resources management, budget and financial management, facilities planning and administration and technology management.
Proven ability to apply interpersonal and communication skills to effectively interact with diverse groups and individuals at all levels of the organization, establish formal and informal relationships with others to provide feedback, information, and support, secure and/or provide information to clarify situations and decisions, work effectively within a leadership team, resolve problems in a collaborative manner and communicate policy decisions.
Project management skills to take complex, significant projects from conception to fruition in a timely and effective manner.
Skills to plan strategically; analyze and evaluate information and situations; consider cause and effect relationships in decision-making; synthesize ideas and integrate information; investigate and identify root causes of issues and to effectively assess short-term and long-term implications of changes to processes and systems.
Experience in management, supervisory and team leadership including motivating, training and assigning/prioritizing workload among highly trained and professional staff members. Supervisory experience and team building skills to effectively recruit, train, evaluate, motivate, resolve problems/conflicts, conduct performance management, and build an effective service-oriented, multi-cultural, diverse team environment.
Advanced degree preferred in business, public policy, or related field.
Ability to achieve goals through promoting collaboration and team building and working cooperatively with peers, employees, faculty, and with a diverse group of campus constituencies.
Ability to explain information clearly and communicate decisions through excellent presentation and communication skills.
Have basic knowledge of visa policies for international scholars and of the School of Medicine's Health Sciences Compensation Plan, including method of calculating faculty salaries according to the SOM department's salary scale.
Special RequirementsThis position may be subject to a criminal background investigation, drug screen, Live Scan fingerprinting, medical evaluation clearance, and functional capacity assessment.
EEOThe University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
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UC Davis is the home of the Aggies — go-getters, change makers and problem solvers who make their mark at one of the top public universities in the United States. Since we first opened in 1908, we’ve been known for standout academics, sustainability and Aggie Pride as well as valuing the Northern California lifestyle. These themes are woven into our 100-plus-year history and our reputation for solving problems related to food, health, the environment and society.Our 5,300-acre campus is in the city of Davis, a vibrant college town of about 68,000 located in Yolo County. The state capital is 20 minutes away, and world-class destinations such as the San Francisco Bay Area, Lake Tahoe and the Napa Valley are within a two-hour drive.