Department: Risk, Audit, and Compliance Salary/Grade: EXS/9
Northwestern University is committed to providing students a safe environment in which to learn and to keep students, parents and employees well informed about campus security. Pursuant to this commitment, Northwestern seeks a professional to manage its compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, 20 USC § 1092(f). Reporting to the University’s Director of Compliance & Ethics, the Compliance Manager – Clery Program Coordinator will be responsible for the continued development, implementation and administration of all Clery Act compliance activities at the University. The Compliance Manager – Clery Program Coordinator will work closely with persons in other units throughout the University to ensure that everyone understands and abides by the requirements of the Clery Act and that information about the University’s crime and safety policies and potential crimes that occur on or near University property is collected, analyzed and reported appropriately. The Compliance Manager – Clery Program Coordinator will serve as a member of the institution’s central compliance team and will assist in other compliance and risk management functions as assigned.
Administer action plans and strategies to ensure Northwestern University’s overall compliance with the Clery Act and associated regulations. Evaluate program effectiveness, including accuracy and completeness of crime statistics and timeliness of reporting, and make adjustments as necessary. Work collaboratively with other University units, including Safety and Security, Student Affairs, Risk Management, Human Resources, the Office of General Counsel and the Title IX Coordinator to ensure the timely and appropriate collection, sharing, handling and analysis of information and the issuance of timely warnings and emergency notifications. Coordinate and provide chief administrative support for the institution’s Clery Compliance Committee.
Assist with developing, implementing and updating the University’s policies and procedures and web resources, to ensure effectiveness, consistency and ongoing compliance with the Clery Act. Stay abreast of pending changes to the Clery Act and other applicable laws and new regulations to determine the impact on the University, faculty, staff and students. Consult and interact with other institutions, federal agencies and entities outside of the University to discuss best practices, compliance concerns or regulatory interpretation; implement changes and best practices when applicable.
Identify, notify and effectively train (and coordinate training for) key institutional stakeholders, including Campus Security Authorities (CSAs), on the requirements of the Clery Act. Document and maintain records of training for regulatory compliance. Ensure the University maintains accurate records on security awareness and crime prevention programs and presentations.
Coordinate and collaborate with other units to maintain a current database of University owned and leased property and student trip locations subject to Clery classification, as well as positions that qualify as CSAs.
Lead the preparation, publication and distribution of the Annual Security and Crime Statistics Report. Collect, review and compile crime and disciplinary data from Safety and Security, CSAs and outside law enforcement.
Develop and implement procedures, data, and recordkeeping systems to support Clery Act compliance. Establish methods to monitor and identify noncompliant activity. Perform quality control reviews on a variety of administrative documents and/or transactions. Review and analyze report forms and documents to determine adequacy and acceptability of information provided.
Research and report information that requires the evaluation of sources or the application of regulations and procedures to specific cases. Assist with periodic updates, guidance and recommendations to interested parties.
Serve as lead contact and project manager in coordinating the University’s preparation, response, and follow-up to any program review or other oversight of the University’s Clery program.
Coordinate an institutional review and update of the institution’s annual Policy on Drugs and Alcohol as required by the Drug-Free Workplace Act and the Drug-Free Schools and Communities Act Amendments.
Provide administrative support to the institution’s University Compliance Committee and perform other institutional risk management and compliance duties as assigned
Performs other duties as assigned.
Successful completion of a full 4-year course of study at an accredited college or university leading to a bachelor's or higher degree with coursework in areas such as Communications, Criminal Justice, Emergency Management, Law, Student Affairs or Higher Education Administration; OR appropriate combination of education and experience.
Proven experience in working collaboratively and effectively with various levels of faculty, staff, students and federal/state agencies.
Proven experience managing and organizing large quantities of electronic and other information.
Proven experience writing clear and well-documented reports.
Experience in reviewing and assessing effectiveness of programs.
Experience or familiarity with general compliance principles and programs.
Minimum Competencies: (Skills, knowledge, and abilities.)
Familiarity with the Clery Act, the Higher Education Opportunity Act (HEOA), Family Educational Rights and Privacy Act (FERPA), and Title IX.
Basic knowledge of law enforcement and criminal justice organization and operations.
Excellent interpersonal, written and oral communication skills.
Strong organization skills, with demonstrated attention to detail.
Ability to manage confidential and sensitive information with integrity and caution; excellent judgment.
Advanced computer skills using Microsoft Office Suite as well as experience creating and using databases.
Preferred Qualifications: (Education and experience)
Experience with Clery Act compliance.
Experience in reviewing, auditing, or managing complex programs in higher education.
Experience working with campus law enforcement.
Experience in developing and presenting training programs.
Preferred Competencies: (Skills, knowledge, and abilities)
Familiarity with mapping programs and law enforcement record management systems.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 38203
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.