Reporting to the Associate Dean for Development at the School of the Arts, the incumbent leads the operations aspects of the fundraising activity of the School of the Arts and provides administrative support to the Associate Dean. The incumbent manages research, stewardship, database management and entry, gift processing, event production, inter-departmental coordination and development office budget and finance. The incumbent is the key liaison with the School of the Arts' four Directors of Academic Administration (in Film, Theatre, Visual Arts and Writing) in matters of stewardship of restricted and unrestricted gifts and endowments.
Please note, this is a full-time position.
In partnership with the Associate Dean for Development, manages operational needs of the School of the Arts development function, including interface with the Office of Alumni and Development office of Gift Systems, Business Services and Office of Gift Planning as well as the University's office of Facilities and central Finance. Tracks all development-related activity tasks and deadlines; calendars current and upcoming workflow.
Oversees information on policy matters, tracks various requests and action items for the Associate Dean for Development, prepares reports, and responds to information requests. Writes and prepares correspondence for key donors; Initiates ongoing communication with the School of the Arts' Directors of Academic Administration regarding awards; works closely with the Office of Planning and Administration/Finance, Admissions and Financial Aid, and the Dean of Academic Administration regarding the allocation and monitoring of gifts; collaborates with School of the Arts Office of Communications and Public Affairs and the University's Office of Alumni and Development.
Leads the written reporting process to donors of named gifts; writes donor acknowledgements on behalf of the Dean, the Executive Director of Miller Theatre, Program Directors, Department Chairs and the Associate Dean for Development.
Serves as key liaison with the University's office of Donor Relations and Stewardship and consultants as needed in the creation and execution of stewardship and other donor communications.
Partners with the Associate Dean for Development and the Director of Budgets in monitoring the unit's fundraising projections; tracks fundraising teams' progress to goals throughout the fiscal year; critically analyzes and prepares data for reporting. Reconciles the unit's expenses and coordinate budget activities with the Office of Alumni and Development office of Finance
Coordinates events, with responsibility for list generation, invitation coordination, event production, participant outreach and follow up, briefings, and prospect research.
In partnership with the Associate Dean, responsible for producing key presentations for faculty and advisory committee meetings.
Leads administrative responsibilities for the office. Oversees and audits the database list management for key solicitations and prospect events as needed; prepares travel and Business Reports for reimbursement requests by the Associate Dean of Development; manage the appointment calendar of the Associate Dean of Development
Periodically provides administrative support to the Dean of the School of the Arts, including travel and other logistical assistance.
Performs related duties & responsibilities as assigned/requested.
Bachelor's degree and/or equivalent required.
A minimum of four (4) years of related experience required.
Previous experience in higher education or a similarly complex institutional setting required.
Excellent oral and written communications skills required.
Strong organizational and follow through abilities with outstanding attention to detail required.
Project management experience required.
Demonstrated ability to work both independently and as part of a team in a complex setting required.
A demonstrated commitment to the arts and to higher education required.
Availability to work evenings and weekends as needed required.
Outstanding interpersonal skills, sound judgment, and experience handling highly confidential information required.
High level of energy, enthusiasm and flexibility required.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 506016
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.