Utica College, a small comprehensive college in Upstate New York, is seeking applications for a Payroll Manager in the Office of Financial Affairs. The Payroll Manager supervises and participates in the processing of all college payrolls, both semi-monthly, bi-weekly and student. The Manager oversees the preparation, filing and deposit of federal, state and local payroll taxes and also the IRS and NYS quarterly and annual reports and tax forms, including 941’s, W-2’s and 1042s. The Manager of Payroll assists with periodic accounting functions, including journal entries and time entry processes.
In deciding whether to apply for a position at Utica College, candidates are strongly encouraged to consider the UC mission and culture to help determine their potential success at http://www.utica.edu/instadvance/marketingcomm/about/. Our Mission and Values Statement includes a commitment to fostering diversity in background, perspective, and experience within an environment that is dedicated to the freedom of expression and the open sharing of ideas. At UC, diversity means that we are a community that represents a range of human experience and makes conscious choices to appreciate, respect, and learn from each other. Utica College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society.
Primary responsibilities include:
Understand and manage all payroll cycles and deadlines to ensure accurate and timely processing of information and delivery of pay. Manage the workflow for bi-weekly, semi-monthly payroll and student payroll. Liaise with Human Resources and Finance staff to ensure timely and accurate execution of the various payroll cycles including retroactive pay processes, approval of direct deposit transmission, integration with general ledger, reconciliation and payment of taxes and remittance of garnishments and other deductions (e.g., union dues);
Determine payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer’s social security, unemployment, and workers compensation payments.
Interpret and maintain compliance with federal, state and local tax laws and regulations as well as pay-related international treaties. Interpret and apply internal policies and the provisions of collective bargaining agreements as they relate to payroll. Oversee and apply special tax processes including but not limited to tuition taxation, vehicle and housing allowances. Oversee W-2 and 1042 process implementation and production.
Respond to various requests related to periodic audits such as retirement, workers compensation and year-end audits. Provide assistance in the year-end closing process, ensuring proper deadlines are met, and audit schedules are complete.
Develop, maintain, and monitor policies and procedures in connection with the operation of the College’s Payroll processes. Ensure that proper internal controls and review procedures are in place for all payment transactions including check payments and direct deposit. Ensure all payments comply with federal, state and local regulations.
Assist general accounting with day to day operations, including processing invoices, financial reporting and account reconciliations.
Responsible for working with Office of Financial Affairs to achieve successful results on all established individual and departmental goals and key performance indicators.
Take an active role in the development of the department’s strategic and operational plans as required by department leadership. Work closely with General Accounting to develop and implement operational goals that support departmental success.
May perform other duties as assigned.
Bachelor’s degree in Accounting or related field with a minimum of five years of experience with payroll work.
Experience in higher education or other non-profit setting preferred.
Candidates should have a solid working knowledge of payroll processes and related tax and compliance procedures.
The role requires a high level of organization, the ability to be detail oriented and proactive, exceptional project management skills, and the ability to work both collaboratively and independently.
Experience navigating tax and payroll-related global mobility issues—and developing creative solutions—is highly preferred.
Strong analytical skills required.
Demonstrated commitment to accuracy and meeting critical deadlines.
Supervisory experience preferred.
To apply, submit a cover letter, resume, and a diversity statement. All positions at Utica College support the College’s mission and values in part by being active members of an inclusive environment. Please describe in your diversity statement how you would see yourself incorporating this into this role.
In line with the College’s Affirmative Action Policy, there is no requirement or expectation that a candidate disclose their identity or membership in any protected class or group, either in the diversity statement or in other application documents submitted to the search committee. For additional information on what to provide in your diversity statement please reference the diversity statement guide at the following link: https://www.utica.edu/hr/media/Diversity_Statement_Guide.pdf
Active consideration of candidates will begin immediately and continue until the position is filled. References will be checked for candidates invited to campus.
Utica College is an affirmative action, equal opportunity employer. We encourage applications from under-represented groups as well as individuals who have experience with diverse populations.
About Utica College
Founded in 1946, Utica College is a private comprehensive institution distinguished for its integration of liberal and professional study. Our dedicated faculty and staff have built a tradition of excellence in teaching and learning with particular emphasis on providing individual attention to students. The College enrolls approximately 3,700 students – approximately 2,700 undergraduates and 1,000 graduate students. A city of approximately 60,000, Utica is located at the foothills of the Adirondack Mountains in the Mohawk Valley region of upstate New York. The area offers easy access to a broad variety of cultural attractions, including the historic Stanley Performing Arts Center and renowned Munson Williams Proctor Arts Institute, as well as four-season recreation.