Berkeley Lab's Facilities(FA) Division has an opening for an Assurance Manager. You are responsible for the Contractor Assurance System (CAS) for the Facilities Division and coordinates with the Berkeley Lab's Office of Institutional Assurance and Integrity (OIAI). Your responsibilities include working closely with FA Managers to develop, track, and manage FA corrective action processes, policies, procedures, assessments, risks, key performance indicators (KPIs), contract deliverables, and compliance with applicable DOE, UC and contract requirements. You will work with Facilities Management to oversee the Lab's DOE Prime Contract performance measurement and reporting process. Manage the FA Document Management Program. You will act as Project Manager on special projects, as needed. You will represent Facilities as a member of the Laboratory's Requirements Management Program (RM Program).
What You Will Do:
Lead efforts to develop Performance Evaluation and Measurement Plan (PEMP) Notable Outcomes for goal 7. Develop mid-year and year-end performance reports for Facilities and PIM Divisions related to performance under PEMP goals 7. Contribute to other PEMP performance reports as requested.
Develop and track institutional risks related to the FA. Ensure consistency with the Institutional Risk Registry.
Identify, track, and report on Integrated Assessment Schedules for the FA.
Manage Facilities corrective actions, including: improvement plans, corrective action plans, and the Corrective Actions Tracking System (CATS). Work with Facilities management to identify, manage, and complete corrective actions. Develop a mechanism for regular reporting to management, and provide status reports for management that ensure that management can proactively manage issues and related actions. Track overdue corrective actions and prepare briefings for the Corrective Action Review Board (CARB).
Lead and conduct incident investigations that may include causal analysis and corrective actions.
Develop and establish Divisional Key Performance Indicators (KPIs), tracking progress and preparing analyses. Work with KPI owners and data owners.
Manage the monthly Quad Chart and metrics for reporting to Operations Management.
Collaborate with the Facilities and EH&S leadership teams in the development and implementation of new policies, procedures, and performance measures.
Establish RM program governance, organization, and management structure, as well as program protocols, including the process for developing, reviewing, revising, and retiring Facilities documents (e.g. policies, procedures, etc.).
Establish a web-based document repository for the Facilities Division, including external and internal Facilities documents.
Inventory all policies, procedures, program plans and manuals, and related desk guides, forms, and other documents. Develop document hierarchy, including source requirements and implementing documents, establish document owners, and review cycle for all documents.
Develop an online application that facilitates the document review and revision process supports workflow, and automates review cycles.
Manage RM processes for Facilities, including flowing down requirements from: new/changed institutional policies and documents, Contract 31, and federal, state and local regulations.
Assess the adequacy of existing Facilities policies and procedures to meet Laboratory and Operations goals and objectives, and ensure policy reviews are completed on time.
Actively coordinate and assist functional managers/SMEs in the development of new policies and procedures. Review and edit policies and procedures written by SMEs. Work with line management and subject matter experts to ensure appropriate implementation, including notifications/communications to stakeholders for new or revised policies.
Provide centralized coordination and communications on all RM matters for the Division.
Act as a central point of contact to ensure that planned process and system changes across the program are clearly documented, address business requirements, and are consistent with stated objectives and desired outcomes.
As the Facilities Division representative to the Lab's Requirements Management Program: manage applicable Requirements and Policies Manual (RPM) policy development and revision; collaborate on cross-divisional/functional requirements and documents (includes leadership, coordination, communication, writing, analyzing and editing); and ensure that contract deliverable are properly submitted to DOE.
What Is Required:
Minimum of 5 to 6 years of related experience in developing programs and governance processes with cross-organizational impacts and a degree in Project Management, Business Administration, or similar; or an equivalent combination of education, training, and experience.
Familiarity with quality assurance standards and practices such as document control, corporate governance methods, and developing business requirements.
Demonstrated skill in reviewing and approving policy and procedure documents, communicating ideas to various audiences, and preparing administrative documents and reports that are concise, logical, and grammatically correct.
In-depth knowledge and significant experience with the procedure, process, and policy development, interpretation, and assessment.
Demonstrated ability to utilize sound judgment in providing oversight for technical and programmatic responsibilities. The incumbent works under broad delegated authority for independently planning, scheduling, coordinating, executing, and monitoring program objectives.
Ability to shepherd large-scale operational initiatives from concept to completion.
Ability to successfully interact with both internal and external (e.g., LBNL Divisions and Departments, Berkeley Site Office (BSO), University of California Office of the President (UCOP), local agencies, employees, and senior-level management.)
Excellent written, verbal, and presentation capabilities to conceptualize and develop presentations on programmatic areas of responsibility to brief (internal) mid- to senior-level management and executive staff, and (external) DOE auditors and inspectors, and representatives from other national laboratories or agencies.
Ability to interact diplomatically with a wide range and diverse community of scientific, management, administrative and HR staff.
Proven ability working collaboratively to gain cooperation from the various parties involved in order to successfully pursue strategies; and to persuade officials to accept results that may also have significant operational, financial, and personal implications on the organizations involved and personnel assigned.
Proven organizational skills to independently establish priorities and ensure completion of a wide range of projects in a timely manner.
Ability to multi-task in a fast-paced environment with multiple milestones, deadlines, priorities and a variety of distractions.
Proven record of commitment and execution of high-level customer service.
Demonstrated computer skills in Microsoft Word, Excel, PowerPoint, and common business and electronic mail applications.
Additional Desired Qualifications:
Knowledge of Berkeley Lab and DOE policies, procedures, and practices.
The posting shall remain open until the position is filled.
This is a full-time career appointment.
Full-time, M-F, exempt (monthly paid) from overtime pay.
Salary is commensurate with experience.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Work will be primarily performed at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with thePay Transparency Nondiscrimination Provisionunder 41 CFR 60-1.4. Clickhere to view the poster and supplement: "Equal Employment Opportunity is the Law."
Internal Number: 89354
About Lawrence Berkeley National Laboratory
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.