Founded in 1909, our department has experienced significant growth in clinical care, education and research. With this rapid growth, we have been fortunate and blessed to maintain a collegial and welcoming culture within our departmental family. We are proud of our accomplishments to date and are excited to continue our journey toward becoming a premier, internationally recognized leader in otolaryngology.
We currently have an exciting opportunity for an experienced, executive level administrative support professional to join our team in the role of Assistant to the Chair. Not only will this individual serve as a trusted advisor to and supporter of the Chair, but they will also have the opportunity to drive strategic initiatives for the entire Department.
In this critical role, you will provide executive level administrative support to both the Chair and Vice Chair. A primary function of the position is the coordination of the Chair's schedule across all functions. You will monitor demands and schedule and organize complex activities such as meetings, travel, registrations, itineraries, clinical duties, and respective department and outside committee and board activities. You will serve as project manager for special projects as needed and will have the opportunity to w ork independently or as a member of a team on special, recurring and non-recurring projects as directed by the Chair or Vice Chair. This position serves as a mentor to other administrative support professionals within the department and will work with the Business Manager to establish best practices within the administrative function. This individual has the authority to act as the gatekeeper and makes the decisions on who and when individuals will meet with the Department Chair/ Vice Chair.
This position has a high level of direct responsibility to solve problems related to activities assigned by the Department Chair. The individual in this role is expected to function independently and professionally in addressing questions, problems and projects. This position has extensive contact internal and external to the University including faculty, residents, students, executive leadership, as well as various local and national medical associations and societies. This position will be privileged to meetings and correspondence that are sensitive and confidential in nature, and must maintain confidentiality.
Bachelor's degree and one year of executive level administrative support experience.
Combinations of education and related experience may be considered.
Proficient with MS Office including Word, Outlook, PowerPoint, Excel, as well as working in an online environment. Knowledge of academic institutions, human and public relations, and office methods and practices. Project management skills. Active listening, communication, and critical thinking skills. Strong attention to detail. Prioritization and coordination skills. Strong interpersonal skills. Ability to problem solve, work with constant interruptions, juggle multiple projects, deal with confidential information and work directly with the public including students, faculty, department chairs and other Deans. Professionalism and ability to think carefully about the likely effects on others of one's words, actions, appearance, and mode of behavior. Ability to select the words or actions most likely to have the desired effect on the individual or group in question.
Experience in an academic setting.
Working Conditions / Demands
Professional office environment.
Salary Plan: PAO
Salary Grade: 2AD
Job Function: General Admin
This posting is scheduled to close at 11:59pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
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