The Senior Grants Manager leads the effective and efficient administration of research projects throughout the entire life-cycle, from pre-award, project implementation to close-out, focusing on financial sustainability, project management compliance, assessment and mitigation of project implementation risk, and enforcement of sponsor/donor, Columbia University (CU), and all other policies and procedures. The incumbent provides expertise and leadership to meet all pre and post award management requirements for grants, sat philanthropic gifts, funds and all other research-related resources for PIs and labs.
Researches and interprets funding opportunities, proactively disseminating funding notices to relevant parties
With a focus on customer service, assists Principal Investigators (PIs) in the development, review, submission and renewal of various types of grants. Oversees all aspects of proposal development including timelines, logistics, budgets and justification, document collection and preparation, and interpretation of sponsor requirements for grants, contracts, sub-contracts, proposals, and industry agreements, including clinical trials
Directly manages the overall progression of work undertaken by internal proposal teams to ensure the on-time completion of high quality, strategic, responsive, and compliant proposal applications
Serves as a technical resource to PIs and staff during the proposal development stage and serves as the main point of contact for grant agreement discussions and negotiations with sponsors/donors working through Sponsored Projects Administration (SPA/SPF)
Manages all direct day-to-day communications and negotiations with sponsors/donors throughout the entire pre-award phase, including managing requests for revised budgets and program work plans
Effectively and efficiently leads award/project management for complex portfolio of active awards received from a diverse set of sponsors/donors including NIH and private foundations, ensuring all project requirements, deadlines, and schedules are met
Provides detailed reviews, analyzes and distributes new award notices related to PIs, project teams and leadership staff including detailed analyses regarding terms and conditions for all awards. Ensures programmatic action is taken as a result of funder requests or guidance given on project budgets and project workplans
Develops, organizes and conducts award kick offs and follow-up briefings with PIs, management teams, finance teams, field staff, and other stakeholders to ensure proper implementation of new project activities
Coordinates receipt of awards and contract documentation; maintains proposal and funding records in database systems, and prepares scheduled and special reports, studies and analyses
Oversees knowledge management requirements for assigned awards and maintains complete award documents, including formal responses to sponsor inquiries and submission of project deliverables (programmatic, financial or audit related)
Oversees and manages continuation application processes for multi-year awards and ensures that all project reporting requirements (annual technical reports and quarterly/annual/final reporting) are met and that prior approval actions are fully addressed. These functions are performed in collaboration with key Columbia University offices
Proactively engages teams and internal stakeholders in project priority setting, implementation, and problem-solving issues and project/operational issues and risks. Reports and updates senior staff on a regular basis about project progress and status
Analyzes and evaluates compliance with funding agency, federal, state, and university requirements; resolves conflicting interests, as necessary. Manages effort certifications, attestations and audits, ensuring complete documentation.
Researches external funding environment and industry trends, and stays abreast of new regulations, policies and procedures that affect research administration
Work closely with project teams and liaises with internal partners including Human Resources, Procurement, Budget & Finance and Administration
Actively manages, motivates and develops staff, facilitating the solving of complex problems. Maintains clear oversight of staff workload, and priorities, conducts regular appraisals and advises staff on complex issues, recruits and trains new hires
Performs other duties as assigned in support of the department's mission and vision
Requires a bachelor's degree or equivalent in education and experience, plus four years of related experience.
Bachelor's degree in Business Administration, Finance/Accounting, Public Administration or related field or equivalent in education and experience and five years of related experience.
Advanced working knowledge of federal funder and private foundation rules and regulations and requirements.
Demonstrated capacity to think strategically, exercise good judgment and work with a high degree of independence to make decisions and authorize actions.
Strong interpersonal, communication, organizational, analytical, prioritization and leadership skills.
Expert skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
5+ years of related experience implementing and managing complex portfolio of grants.
Master's degree in Management, Public Administration, Public Health or related or field.
Experience developing and submitting grant proposals to federal and private funders.
Excellent technical skills in writing, editing, formatting, research and negotiation.
Database management skills.
Knowledge and understanding of intellectual property rights laws, guidelines, and policies.
Supervisory experience preferred.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 505996
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.