The Program Associate will support the work of the Clinical Translational Research Services (CTRS) Associate Director as well as the CTRS managers, to include, but not limited to, conducting analysis of existing practices, developing and implementing new initiatives, processes and workflows; planning and prioritizing work; ensuring proper preparation for meetings; drafting correspondence, reports, and presentations; serving as the project manager on key initiatives; and collaborating with CTRS Managers on various programs and and initiatives. The Program Associate will be asked to gather needed information, understand context for initiatives, and to move assigned tasks/projects forward. The Program Associate will collaborate with other Clinical Translational Science Institute (CTSI) cores, Health Sciences Technology (HST), departments and other key stakeholders in supporting the work of CTRS.
Collaborate with CTRS Associate Director (40%)
- Provide support to the CTRS Associate Director and Operations Director to find solutions and create systems to manage work and time, including setting and managing priorities, work plan development, agenda development, facilitating communication and follow up, and developing administrative processes. - Independently research and gather information to prepare for meetings, correspondence and presentations. - Responsible for writing, drafting, and developing reports, correspondence, and presentations. - Independently anticipate barriers and issues and formulate potential solutions. - Collaborate with CTRS managers and other stakeholders to assist with initiatives/projects where information/engagement with CTRS managers/teams are needed to move a project forward. - Serve as the project manager to drive initiatives forward. - Conducts analysis to make recommendations for short term and long term planning. - Develop and implement new initiatives, processes and workflows to support the work of CTRS. - Work with CTRS Core to identify, develop and formalize best practices and core processes, including CTRS metrics/dashboard reporting and continuous process improvement activities. - Facilitate communication within CTRS and CTSI, including follow-up on behalf of the CTRS Associate Director to seek input, and to keep relevant parties informed about decisions and required actions, and to ensure completion of projects. - Work with the administrative assistant managing the CTRS Associate Director calendar to ensure initiative priorities are reflected in meeting schedules. - As appropriate, coordinate with CTRS Associate Director’s Administrative Assistant regarding meeting materials, distribution of items pre- or post- meeting, and initiative related emails. - Work closely with CTRS Associate Director in carrying out frequently changing additional assignments and duties. - Utilize knowledge and expertise to analyze situations, identify solutions and solve problems.
Initiatives and project management (30%)
- Develop communications, tools, processes, or methods to support and drive efficient and successful project management. - Serve as the project manager on various CTRS initiatives and special projects. - Identify and coordinate people and resources to implement CTRS projects and initiatives, to include developing implementation and work plans, directing and coordinating work, managing and reporting outcomes. - Serve as a member of the CTRS pilot award administrator team, working with appropriate CTRS Managers in drafting RFAs, facilitating reviews, tracking of awards and annual reports, etc. - Staffing/coordinating task forces and work groups, as needed.
- Lead coordination activities around the completion of the required materials by CTRS functions for the annual CTSA Research Performance Progress Report (RPPR). - Develop and drive ongoing initiatives and processes to ensure that all CTRS teams are in alignment with RPPR metrics, initiatives and necessary institutional reporting. - Develop, implement and lead quarterly discussions of efforts/progress on key initiatives, pulling together highlights and metrics with each team, support for drafting annual report, etc. - Assist all CTRS teams (10+) with compiling CTRS quarterly metrics, to include developing dashboards/visuals and drafting presentations. - Providing CTRS data as requested for various presentations/reports/departments (including the External Advisory Board meetings) - Other duties as assigned by the CTRS Associate Director.
All required qualifications must be documented on application materials.
Required Qualifications: - BA/BS with at least 2 years of experience or a combination of related education and work experience to equal six years - Experience comparing, verifying and reconciling data to support department objectives - Outstanding communication (oral and written), interpersonal, and organizational skills with keen attention to detail - Demonstrated excellence in project management - Demonstrated ability to move multiple projects forward at the same time - Appreciation for ambiguity and changing priorities
Preferred Qualifications: - Work experience in a higher education setting - Strong excel and/or data analytic skills - Demonstrated ability to work across varying levels of an organization, i.e., leadership, colleagues, and customers
Internal Number: 335194
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.