At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: 2/4/20
The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 220 regular faculty members, 1,600 graduate students and 2,700 undergraduate students located in seven academic departments. Engineering is the second largest College of the Berkeley Campus. Operating expenditures for the College as a whole exceed $200 million annually.
The Department of Bioengineering (BioE), established in 1998, is one of the largest and fastest-growing departments in the College of Engineering. The department is home to over 400 undergraduates, 80 professional masters students, and 175 PhD students, as well as 23 core faculty. Ranked in the top ten nationally, in the next five years we aim to increase our international recognition and impact to become one of the top three U.S. Departments of Bioengineering.
Bioengineering lies at the intersection of a number of distinct science and engineering disciplines and is closely allied not only with UCSF but with multiple multi-campus institutes, Berkeley strategic initiatives, designated emphases, and off-campus institutions. PhD students frequently spearhead cross-campus and cross-discipline research collaborations and may be supervised by multiple faculty on both campuses. This remarkable benefit also complicates the work of administering the program.
Our PhD program is fully joint with UC San Francisco, under the Joint Graduate Group in Bioengineering, with over 125 faculty from more than 20 departments in multiple colleges professional schools at Berkeley and UCSF. All doctoral students are fully funded through carefully managed resources on the two campuses, and students receive a degree from both universities. The Graduate Program Advisor also supports our rapidly growing Master of Engineering in Bioengineering program and the Master of Translational Medicine, which is also joint with UCSF.
The Graduate Program Advisor performs a range of high-level functions, including interpretation and implementation of policies and regulations in all functional areas pertaining to student advising and program administration. Requires the development of new approaches and methods to reconcile unusual or unprecedented problems associated with academic progress, registration, and student aid. This position will work/coordinate with various partners for our multidisciplinary programs (e.g. Coleman Fung Institute for MEng, CTSI for MTM).
75% Bioengineering Programs Management
This position is responsible for assessing overall student needs, planning, and implementing appropriate responses. Within an academic department/school/college provides, and makes recommendations for the improvement of the doctoral and master of engineering programs.
Applying professional Student Services concepts, provides the full range of student services to student population served by the organization. Advises faculty on departmental/school/college and university policies and procedures; reviews students' progress and advises students and faculty on requirements for degree/program completion; identifies students with progression problems and recommends interventions; devises curriculum planning in collaboration with Chair/Dean, Faculty, graduate group, and with other departments.
Advises students on (evolving) degree procedures and curriculum changes. Assists in course planning. Based on knowledge of nine research specialty areas, and distribution of faculty resources on the two campuses, recommends student home campus assignments (Berkeley or UCSF), and coordinates the assignment of new students to faculty advisers. Prepares training materials for faculty advisers and annually edits graduate student handbook.
Serves as home base for bioengineering graduate students, welcoming them into the department and directing to other campus resources as appropriate. Handles exceptional requests, petitions and home campus changes. Identifies and refers students with special needs to Vice Chair(s) and faculty advisor(s) as needed. Advises and counsels individuals with unique and/or confidential problems, and arranges specialized help for students as needed through other support services within the community. Makes recommendations for and effects resolution of complex student issues regarding financial commitments, personal crises, student progress and grievances.
Recruitment and Admissions:
The Bioengineering Department of Berkeley administers the admissions process for the joint doctoral graduate program. Incumbent advises on programmatic and administrative policies and procedures, oversees the processing of applications to the joint program using a web-based database, provides preliminary screening of all applicants, and sits on the Admissions Committee. The incumbent recommends outstanding candidates to the admissions committee for consideration for Berkeley fellowships, scholarships and awards. Ranks applicants using a complex set of criteria including GPA/GRE scores, relevant coursework, relevant experience, recommendations, and special circumstances. Indentifies applicants for possible transfer to other departments where a better match may be found. This requires broad knowledge of the breadth of the ongoing research activities of the bioengineering graduate group membership, as well as that of related academic units with programs in vision science, neuroscience, molecular & cell biology, and plant & microbial biology.
Advises department/school/college on outreach strategies, and helps identify targeted institutions to meet organization's goals; coordinates, reviews and advises chair/dean and faculty on transferability and applicability of non-UC Berkeley courses.
Monitors trends in admissions and distribution of students between the two campuses and among the nine program areas. Works with the Graduate Division to develop annual enrollment targets and admissions allotments, with careful consideration to resource constraints.
Coordinates recruitment activities on the two campuses, also working with the College and the Graduate Division to maximize enrollment yield of outstanding admits, including special efforts to attract qualified women and underrepresented minorities.
Evaluates the success of current outreach efforts; develops and implements enhancements.
Financial Planning and Student Aid: Oversees the processing, evaluation and awarding of student fellowships, grants, scholarships, and other awards; advises students on financial aid options on campus and extra-mural fellowship opportunities; oversees processes for equitable assignment of GSIs and coordinates GSI assignments each term.
Recommends resolution of extremely sensitive, specialized, and/or complex financial aid issues; and/or administers department's/school's/college's block grants and restricted funds. Advises organization's management on available funds for entering students based upon special funding from all sources.
Oversees the distribution of approximately $2.5M annually in student aid for first and second year students from multiple funding streams on two campuses, including training grants, intramural fellowships from Berkeley and UCSF, block and dean's health sciences grants, endowments, GSI, and GSR appointments. Effective management of multiple resource streams from the two campuses is essential; consequences of poor judgment may result in either undue financial burden on the department or under-utilization of department resources.
Tracks an additional $3.5M annually in student aid expenditures for graduate students in their third year and beyond. Incumbent advises payroll/financial staff in as many as 30 hiring units regarding stipend guidelines and complex intercampus fee payment procedures in order to maintain continuity of support for individual students. Monitor temporary loans to faculty members whose funding is insufficient to cover their commitments to continuing students.
In consultation with the department manager and course scheduler, prepares annual plan for GSI's, matching assignment of GSI resources to courses as appropriate based on course workload. The incumbent reviews GSI applications and makes recommendations to instructors in charge. Coordinating GSI assignments with other units for cross-listed courses, incumbent ensures that all bioengineering graduate students satisfy program teaching requirement. Manages the nomination and selection procedures for campus
Outstanding GSI Award completion.
Identifies and advises faculty and students on resources for student financial support, including financial aid, stipends, student employment options, independent fellowships, block grant funding, training grants, etc. Manages internal and external fellowship competition for new and continuing students. Prepares summaries of qualifications and drafts nomination letters for campus fellowships.
Prepares statistical reports and analyses of graduate student aid plans and distribution of resources from numerous financial inputs. Identifies trends and reports to Department leadership and graduate group Executive Committee. Identifies and pursue new funding opportunities to support expanding enrollment.
Student Conduct: Responsible for interpreting campus policies and advising students and faculty on student conduct, student grievances, disputes, and issues regarding discrimination.
25% Course Scheduling : Devises curriculum planning in collaboration with chair/dean and faculty, and with other departments, to ensure students' progress through course sequences, avoiding conflicts with relevant courses in many other departments and at UCSF, and ensuring compliance with campus-wide policies.
Interdepartmental Relations and Joint Department Operations: Coordinates the services of the Graduate Division, Student Financial Services, Student Accounting, Registrar's Office, and Student Health at UC Berkeley to accommodate concurrent enrollment of the growing student population in the Joint Graduate Group. Represents both the graduate program and the Department of Bioengineering at monthly Executive Committee meetings, records minutes of the proceedings, provides analyses regarding all student-related issues and implements decisions. Working with a broad range of faculty and administrators, must effectively communicate at all levels of the organization to inspire the support and confidence required to shape this actively growing and evolving organization.
Information management and reporting: Maintain complete student records, combining incomplete data elements as stored on the two separate campuses. Track admissions and completion records. Prepare reports. Provide summaries and analyses as needed for ranking exercises (i.e. NRC, US News & World Report), internal and external reviews, training grant proposals, and other purposes as required. Most other academic units may rely on institutional records for this purpose, but the intercampus organization of our program renders institutional data unreliable. Relational databases maintained by the department provide the storehouse of record and are available to program staff on both campuses.
Graduate group faculty membership oversight: Track activities of faculty membership, and prepare annual report on core/affiliate status based on eligibility requirements as defined by program by-laws, graduate divisions, and academic senate. Verify eligibility for service on dissertation and qualifying committees. Coordinate the nomination and selection procedures for new group members, present candidates for Executive Committee vote.
Advanced knowledge of advising and counseling techniques.
Skills in monitoring/assessing people, processes or services, to make improvements.
Skills in project management, social perceptiveness to be aware of others' reactions and understanding why they react as they do.
Ability in problem identification, reasoning, ability to develop original ideas to solve problems, persuasion, leadership.
In-depth knowledge of the field's post-degree employment opportunities and practices.
Interpersonal skills. Multicultural competencies; ability to work with diverse populations. Demonstrable collaborative skills.
Excellent written and verbal communication skills.
Customer service orientation and ability to flexible and adaptable to change.
Attention to detail and ability to prioritize multiple tasks and meet competing deadlines.
Ability to understand, organize and analyze complex requirements and information.
Proficiency with PC platform and desktop applications for word processing and data management (e.g. MS Office) and ability to learn other database applications as needed.
Demonstrated experience in cultivating and promoting academic success.
Experience in program planning and administration.
Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
Knowledge of campus policies and procedures pertaining to graduate education, curriculum, grading, student conduct, confidentiality (FERPA) and related areas.
Bachelors degree and minimum 3-4 years student services related experience and/or equivalent experience/training.
Salary & Benefits
*Salary commensurate with experience.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.