Financial Management Analyst Office of the Vice Provost and Dean of Research Description
Stanford University is seeking a Financial Management Analyst for the Vice Provost and Dean of Research Office to provide financial management support to the independent labs, institutes and centers within the Office of the Vice Provost and Dean of Research (DoR).
The Financial Management Analyst will act as a business partner with the independent labs, institutes and centers to coordinate the annual budget and financial processes, assist in the set-up of budget tools, present budget data, and provide financial analysis to her/his immediate management team as well as other financial managers and associate directors throughout the Dean of Research. Design and perform ad hoc analysis and develop reports to meet management needs with the ability to search and extract large data sets from several sources. Review for appropriateness, process and approve financial transactions in accordance with University policy and guidelines, accounting principles, and audit requirements. Identify and resolve complex issues; apply ingenuity and creativity to problem analysis and resolution; recognize exceptions; and maintain broader organizational perspective in decision-making. This challenging position requires the ability to identify and resolve unique issues and conduct in-depth analysis using advanced technical knowledge and experience.
The Office of the Vice Provost and Dean of Research (VPDoR) is directed by the Vice Provost and Dean of Research and oversees Stanford University's research, research policies and inter-disciplinary programs. The VPDoR office provides oversight for 30 independent labs, institutes and centers, three shared equipment facilities and the offices of Technology Licensing, Environmental Health and Safety, Research Compliance, International Affairs, and Science Outreach and has a consolidated budget of $245M.
CORE DUTIES: The incumbent reports to the Director of Finance and Facilities and will partner with associate directors of the VPDoR units and VPDoR finance staff on issues relating to finance and budgets. The Financial Management Analyst will:
Perform highly analytical, complex finance and control functions; multi-dimensional and complex reconciliations and related analysis; prepare or review and approve complex transactions and higher level dollar value transactions.
Research, and synthesize data; interpolate results from large amounts of data, identify trends in data, draw conclusions, develop solutions, present and implement recommendations, and create follow up analysis.
Develop complex budget and forecasting scenarios, long-range planning and analyses for financial reporting and presentations; design and run ad hoc reports.
Compare existing reporting and university sytems with the needs of the organization and provide reporting solutions.
Identify and resolve unique issues with substantial significance; recognize exceptions, and conduct in-depth analysis using advanced technical knowledge and experience. Recommend and develop solutions that may require policy changes or the development of new processes; maintain broader organizational and university perspective in decision making.
Review, design, and implement appropriate internal control programs, research new regulations, and implement approved changes. Manage compliance program for area of responsibility, interpret internal policy and external regulations, and create and/or review complex compliance reports.
Execute unit or cross functional projects and teams, make decisions regarding projects and programs affecting operational effectiveness, policies, or processes.
Engage in continuous critical analysis of existing systems and processes; make recommendations to achieve greater efficiencies and improve internal controls. Define requirements, develop and implement complex test cases, perform testing and analyze results.
Provide training on new financial systems. Represent organization to client group(s) and external partners; serve as subject matter expert on matters that involve complex technical, financial, or subject matter expertise.
Assess client and business needs, and formulate recommendations to determine approach to managing and completing processes.
* - Other duties may also be assigned
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