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The UW Department of Family Medicine has an outstanding opportunity for a part time 60% Project Manager for a national, federally funded project to strengthen rural primary care health professional education and research, the Collaborative for Rural Primary care Research, Education, and Practice (Rural PREP). Rural PREP is a consortium of UW (the lead entity), Ohio University (OU), and the University of North Dakota (UND). This position is housed in the UW Department of Family Medicine's (DFM) Research Section, which also includes the WWAMI Rural Health Research Center (RHRC), UW Center for Health Workforce Studies, the Primary Care Innovations Lab, and the WWAMI region Practice and Research Network (WPRN). In addition to supporting Rural PREP, this position’s primary responsibility, the project manager may also provide ad hoc project management support to the WWAMI RHRC as detailed below. U.S. News & World Report has ranked the UW School of Medicine number 1 in primary care for many years, and the School’s five-state WWAMI regional medical education program is widely considered the nation’s benchmark program for training and placing physicians in rural and underserved areas.
The Project Manager will work with a multi-disciplinary team of colleagues within the Department, other UW entities, OU, and UND, as well as state and national collaborating stakeholders, including funders, educators, researchers, healthcare practitioners, policymakers, and planners. As a key member of the Rural PREP team, which includes, in addition to the leadership team, a program coordinator, web computing specialist, faculty, and research scientists, the Project Manager’s key responsibilities will be management of activities to achieve key project aims, grant oversight, budget monitoring, project staff management, communications management, and project liaison. The Project Manager reports to the Rural PREP Project Director and supports the leadership team, which includes the Associate Project Director at OU and Dissemination Lead at UND.
Rural PREP Program and Stakeholder Management and Engagement: (65%) Work with the Rural PREP leadership team (Project Director, Associate Project Director, and Dissemination Lead), faculty, staff, and partner organizations to achieve strategic grant deliverables by managing implementation of project plans.
Assess ongoing activities and maintain communications among the Rural PREP leadership, staff, contractors, and other partners to ensure roles and responsibilities are defined, priorities are established and maintained, and strategic goals are achieved on time and on budget.
Monitor the overall Rural PREP budget and assist with planning and tracking expenditures.
Create and oversee timelines, monitor deadlines, and prepare status reports.
Administer program policies and standard operating procedures for the project.
Oversee the creation and implementation of Rural PREP publicity and engagement materials, including web content, email communications, and social media posts to disseminate information effectively and efficiently.
Rigorously assess feasibility of work plans and progress, anticipate issues in need of resolution, propose alternative methods when needed, and keep the Project Director and rest of the leadership team informed.
Act as a liaison within UW, with partner organizations and stakeholders, and with other grantees funded under the same federal program.
Respond to inquiries and provide information to the interested public concerning program goals, structure, and opportunities for involvement.
Rural PREP Grant Oversight: (25%)
Monitor grant progress against grant goals and objectives addressing technical, quality, and teamwork challenges, as needed, to maintain project momentum.
Provide timely feedback to partners to address any emerging challenges.
Serve as the Rural PREP point of contact for contract and budgetary issues and all aspects of program operations.
Compile materials for grant evaluation and progress reports and act as a liaison with funder.
Work with the team to ensure all expenditures are allowable, observing all applicable restrictions and regulations. Additional duties: (10%)
Work with WWAMI RHRC leadership (Project Director, Deputy Project Director, and Program Manager), faculty, and staff to monitor grant deliverables.
Oversee the creation and implementation of RHRC product publicity, including web content, email communications, and social media posts to disseminate information effectively and efficiently.
This position will coordinate the work of other Rural PREP and WWAMI RHRC staff and provide oversight to contractors.
The Project Manager will work closely with others in geographically distant locations, including the Rural PREP Project Director at UW, Associate Project Director at Ohio University, Dissemination Lead at the University of North Dakota, and partner organizations, as well as core project staff at UW.
This position requires independent judgment, decision-making and proactive problem-solving skills, along with the ability to prioritize multiple competing tasks.
With Rural PREP’s national orientation, the Project Manager must be service-oriented and customer-focused, able to address questions, problems, or concerns from program participants, the federal project funder, and other stakeholders (e.g., health professions educational institutions, governmental organizations, non-profits, etc.) in a professional, prompt, and confidential manner.
The Rural PREP project is beginning its fourth year of a five-year grant, which will require the Project Manager to join a team in the middle of a project, build relationships with team members, and get up to speed on the project, people, and budget management needs quickly. The team is eager to have someone join the team and act as a hub for the project.
Skills and experience required:
A Bachelor’s degree
At least three years’ experience managing programs, projects, or grants to achieve goals on time and budget
Demonstrated strong interpersonal skills and ability to build and support teams to accomplish program goals and objectives
Sophisticated organizational and project management skills
Demonstrated ability to manage multiple tasks and responsibilities with ease, forethought, and accuracy
Excellent verbal, written, and visual communication skills used to inform and connect a variety of audiences
Program monitoring and reporting experience
Experience with social media, web, and other dissemination channels for program promotions and stakeholder engagement
Excellent attention to detail and accuracy
Proficiency with Microsoft Office and basic database management
Values the UW’s commitment to inclusiveness. Demonstrates respect and commitment to diversity.
Candidates from diverse backgrounds are encouraged to apply.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Project management training or credential
Experience successfully managing teams at a distance
Higher education program management experience
Experience with federal grant management and reporting
Experience with UW administrative systems
Experience with rural health and/or primary care health professional education
Experience working with healthcare professionals and researchers
Other conditions of employment: The position intermittently requires evening and weekend time to meet project deadlines and attend meetings. The position may require occasional travel to meetings and conferences.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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