1. Performs a variety of activities related to managing the daily operations of a unit including human resources planning, information technology, financial reporting, facility planning, research support, and compliance among other functions for a unit. 2. Administers the administrative and fiscal activities of the assigned unit; serves as liaison between the assigned unit and other University administrative offices. 3. Assigns administrative support to various functions of the unit; monitors activities of staff to ensure timely completion of assigned work. 4. Prepares and monitors budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance. 5. Plans the use of facilities in the assigned department including office space, work stations, equipment, technology needs, inventory, and office supplies. 6. Plans and facilitates training sessions for the department when new policies or practices are adopted. 7. Ensures compliance with University and federal health and safety regulations as they apply to the unit. 8. Initiates, plans and develops administrative policies for the assigned unit. 9. Contributes to long-range administrative planning for the assigned unit. 10. Implements University and departmental policies as they pertain to the administrative function of the unit. 11. Supervises and leads staff. 12. May perform other duties as assigned.
Preferred Education: Familiarity with Workday HR and financial functions.
Preferred Education, Experience and Skills: Familiarity with Workday HR and financial functions.
Required Skill/ability 5: Proficient with Microsoft office and outlook and a familiarity with Visio.
Posting Position Title: Assistant Administrator 4
Required Skill/ability 3: Ability to manage resources effectively, measure and monitor progress, redirect efforts and proactively anticipate changes in the business environment
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Assistant Administrator
Required Skill/ability 1: Project management, administrative and accounting skills, including a familiarity with databases and spreadsheets.
Required Skill/ability 4: Supervisory and management skills with the ability to manage staff time and performance on a day-to-day basis.
Required Skill/ability 2: Well-developed organizational and written and oral communication skills with the ability to adapt communication style to address the needs of individuals at all levels throughout the University.
Bachelor's Degree in related field and four years of experience or an equivalent combination of education and related experience.
Internal Number: 59631BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.