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The College of Education has an outstanding opportunity for a full-time Post Award Grant Manager.
The College of Education (COE) Dean’s Office provides centralized financial, human resources and operational support to the faculty, staff and students of the College of Education as well as the external community. The Dean’s Office Post Award Grant Manager is an intermediate level position that is responsible for the financial management of a variety of grant and contract awards received by the College of Education. In this role, the Post Award Grant Manager must have a thorough understanding of grant management, in accordance with all applicable rules and regulations, and be able to communicate proficiently with principal investigators (PIs) and sponsors. This grade 8 Post Award Grant Manager will work as part of the COE’s pre- and post-award staff research team to ensure compliance with all aspects of grant management as well as oversee, implement and ensure accurate, efficient and timely financial management and customer service for Principal Investigators in COE.
Reporting to the Director, the Post Award Grant Manager will design, develop and oversee the post-award management of research awards including overseeing financial accounting and budget reporting for the research grants that are managed in the Dean’s Office and college research Centers. This position is responsible for developing and managing budgets, planning fund expenditures, and preparing monthly budget reports; for advising PIs on fiscal plans and best course of action; for quarterly and annual budget reporting and post-award fiscal duties; and for overseeing and ensuring that financial resources are used effectively and in compliance with UW, state, federal and COE policies.
Essential Duties and Responsibilities include, but are not limited to, the following:
Manage the day-to-day research administration for a portfolio of faculty conducting research in the college, to include corresponding with funding agencies on behalf of principal investigators.
Authorize expenditures, review budget activity for accuracy, investigate discrepancies, implement strategies to correct errors, and ensure cost share obligations and reporting requirements are met.
Prepare advance budget requests, no-cost extensions and coordinate and monitor administrative approval processes through the COE, other UW units, the UW Office of Sponsored Programs and Grant and Contract Accounting.
Design and implement tools that deliver high quality financial summaries and projections for principal investigators and/or center directors on a consistent basis.
Prepare and analyze long range organizational plans addressing new initiatives, budgeting, and revenue forecasting advising PI’s and Directors of status and recommendations
Collaborate, provide counsel, and act as a resource to principal investigators, faculty, staff, and students. Serve as a subject matter expert in Federal, State, UW, COE, and sponsor standards, requirements, and policies.
Work with community partners and collaborators to assist in navigation of the University’s complex requirements to ensure strong partnerships for faculty and principle investigators.
In collaboration with leadership, review current and implement new policies and procedures as UW systems modernize, rules and guidelines evolve, and the needs of the COE faculty, students, and staff change.
Serve as liaison to UW Grant and Contract Accounting to ensure efficient and effective day-to-day workflow, invoicing, reporting and close out activities. Serve as the first point of contact for the coordination and submission of annual reports to sponsors. Prepare pending and other support documents.
Develop a thorough knowledge and understanding of the projects’ research design and goals, regulations and processes, fiscal operations, and the regulations and guidelines of various government agencies and private funders. Research, interpret and apply various UW, federal and sponsor policies, rules, and regulations and ensure compliance with requirements and guidelines. This includes award requirements as well as monitoring deadlines and deliverables.
Develop working relationships with principal investigators, center directors, and their research teams and develop a working understanding of their actively funded projects.
Review award documents such as funding actions, advising investigators and/or Grant and Contract Accounting of potential areas of concern. As needed, communicate with sponsors and other interested parties to clarify terms and conditions.
Maintain current & pending grant support documents for faculty and staff investigators.
Coordinate with other COE managers including Human Resources, the Manager of Proposal Development, and Center and Program financial managers to ensure effective shared workflow and recommend system improvements of mutual benefit.
In collaboration with the Manager of Proposal Development, ensure that adequate coverage is available for proposal preparation during peak times and absences and assist with the development of pre-award fiscal models, budget sketches, and final budgets on an as-needed basis.
Prepare and process eGC1 and sponsor documents for non-competing supplements, non-competing renewals and (incoming) subcontract renewals
Oversee a fiscal support staff responsible for providing pre- and post-award fiscal and programmatic support to PIs with appropriate grant-related needs, including reconciliation, recordkeeping, purchasing, and travel. Ensure established customer service and processing timeline commitments are met. Oversee student assistant support as needed.
Review effort of research groups and ensure that effort is appropriately allocated and applied. Project salaries and monitor for compliance with sponsor requirements. Manage salary costing allocations in Workday and reconciliation of default budgets for payroll. Apprise Director of Centers and Director of Finance on issues of concern regarding funding for salaries.
Maintain digital and physical records generated by Research and Fiscal Services as stipulated in the UW’s records retention schedule. Organize physical and digital records, reducing physical records as appropriate. Create systems for storing and disposing of the records.
Provide financial information to the COE Assistant Dean of Finance and Administration and Director of Finance and work in collaboration to ensure the Center is performing to expectations and in compliance with UW and COE policies.
Other duties as assigned.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
BA in accounting, finance, or related field, to include three years of experience in financial analysis, project management, and administrative support of large grants.
Demonstrated success with supervisory responsibility that includes performance management and corrective action.
Ability to interpret and apply higher education institutional administrative policies and procedures and an ability to work with a large degree of ambiguity.
Strong interpersonal skills and ability to exercise independent judgment and creativity; demonstrated organizational skills.
Ability to communicate efficiently and effectively at all levels within an organization.
Ability to work under pressure with constant deadlines and changing priorities.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Experience with UW fiscal policies, procedures and administrative and financial management at the University of Washington including supervisory responsibilities and financial systems (MyFD, Ariba, SAGE and Grant Tracker).
Experience with Research Administration with federal and non-federal sponsors and a willingness to stay up to date on changing policy
CONDITIONS OF EMPLOYMENT
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.