The Division of General Internal Medicine, Department of Medicine, is seeking a project manager with a special combination of project management, event coordination, and administrative skills to support the Division of General Internal Medicine faculty and the Medical Education Outcome Center (MEOC). This highly visible and first point-of-contact position interacts with all levels of the organization and requires a high degree of professional communication and interpersonal skills. The work is task and project based and requires excellent organization, prioritization, planning, attention-to-detail, and follow-through skills. The successful candidate will need to exercise a high degree of independent judgment and decision making, acting with discretion and in accordance with established priorities.
Job Duties/Responsibilities 75% - Project Management • Work with MEOC leadership to develop and manage programs through the life-cycle of the program; including project development (timelines and deliverables), initiation, benchmarking, and assessment • Large-scale conference coordination, including development and management of budgets, securing vendors and speakers, and marketing • Member of MEOC’s strategy committee responsible for development, implementation, and continuous improvement of MEOC’s educationally-focused research infrastructure • Coordination of MEOC research projects • Manage speaker participation in programs • Develop/prepare program and event materials • Support grant application and review processes as needed • Manage program registrations
25% - Administrative Support • Schedule meetings, and travel arrangements • Serve as back-up support for hospital scheduling issues in Qgenda, Amion and Amcom • Provide editorial support for faculty research-related paperwork, such as grants, abstracts, journal articles, correspondence, etc. • Support on-boarding and training of new division staff as needed, including Chief Residents/Instructors • Support website content updates
All required qualifications must be documented on application materials.
Required Qualifications • BA/BS or combination of related education and work experience to equal four years. • Program Coordination and large event planning experience • Proficiency in Microsoft Office Suite, survey applications such as REDCap, Qualtrics and Survey Monkey, as well as Google applications (calendar, email, drive) • Experience in higher education, research or healthcare setting • Experience independently managing administrative projects, performing complex, detail-oriented tasks, and setting priorities • Experience managing complex calendars for multiple individuals and arranging meetings (e.g., ad hoc, daily and recurring weekly/monthly meetings) • Experience working with one or more professionals who are in a leadership position (e.g., division director, committee chair, clinic manager) • Ability to work with a broad range of people (student, staff, and faculty) • Excellent verbal and written communication skills • Experience booking and coordinating complex international travel
Preferred Qualifications • Experience working with financial documents in Peoplesoft and Chrome River, such as purchase orders and reimbursements • Demonstrated ability to work with, seek out and adapt to new technologies and processes without significant direction • Flexible approach to work (i.e., able to deal with short turnaround times and last minute requests)
Internal Number: 334860
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.