The Assistant Director of Development Events works on a variety of development related projects but primarily directs the production and management of development events in both Boston and Tanglewood.
This position manages all annual funds, major gifts, planned giving and engagement events during the BSO, Pops and Tanglewood seasons, totaling 80+ events over the course of the year. The Assistant Director of Development Events is also the primary contact for the production of the two, corporate fundraising events A Company Christmas at Pops and Presidents at Pops.
Manage the overall development events calendar for the department.
Plan and execute all parts of donor and prospect engagement events, including catering, decor, entertainment, and printed materials. Contract vendors and ensure competitive and cost-effective production.
Manage budgets for engagement events, including securing and correctly reporting in-kind gifts. Follow up post-event on budget closeout and any necessary reconciliations.
In collaboration with the Event Services department, communicate the needs of the function for input into EBMS, BSO’s event management system.
Serve as liaison between development department and orchestra members, collaborating with musicians on event attendance and participation as needed.
Oversee all volunteer support for Boston-based events, and select TWD events, including any event invitation mailings, execution of event décor and design, and any other event activities as appropriate.
Coordinate the design concept process and implement chosen design ideas.
With the Development Communications team, draft copy and manage the approval process for printed materials, including invitations, program books, menu cards, speaking remarks, website information and other items as necessary.
Develop appropriate invitation lists for events in Tessitura with the assistance of the gift processing department (DIS) and/or other teams as it relates to event type.
Convene and run cross-departmental meetings to determine event details, ensuring that the efforts of all departments are coordinated, including Development, BSAV, Facilities, Event Services, and other staff as necessary.
Draft regular updates on status of events for dissemination to staff, committees and/or senior staff (i.e. event rsvp lists, etc.)
Review responses from invitations, follow up with non-respondents and deliver appropriate confirmations.
Gather post-event feedback from appropriate staff regarding key take-aways and recommendations for improvements.
Assist other members of the development events team with logistics for individual fundraising events (i.e. BSO Gala, TWD Gala, etc.) as needed.
Oversee training and workload of the Co-op(s) of the department.
Provide support to the Donor Relations team while at Tanglewood including donor tree selection visits, named spaces dedications, and other donor relations events.
Provide support to the Volunteer Office while at Tanglewood, as needed.
Other duties as required.
College degree or equivalent
A minimum of five to seven years of administrative experience. Development or fundraising experience is a plus.
Proven skill and comfort interacting with high-level donors as well as service volunteers.
Requires nights and weekend work.
Requires relocation to Tanglewood for a significant portion of the summer.
Strong project and personnel management skills.
Excellent computer/data management skills.
Must enjoy fast-paced, multi-program workplace.
Proven ability to adhere to event timelines.
Ability to work on multiple events concurrently; works well under pressure, and as a part of a team.
Ability to manage complex budgets.
Strong experience in office procedure, data management and software applications.
Excellent communication and written skills; accuracy and attention to detail.
A pleasant, friendly and confident demeanor overall.
Project management experience necessary.
Knowledge and understanding of classical music/performing arts a plus.
“We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability status, protected veteran status, or any other characteristic protected by law. The Boston Symphony Orchestra is committed to building a culturally diverse staff and encourages applications from female and minority candidates.”
About Boston Symphony Orchestra
The Boston Symphony Orchestra, Inc. engages more people in the remarkable variety and wonder of classical music than any other symphonic organization in the world, bringing music into the lives of millions of people every year. The rich tapestry of offerings by the Boston Symphony, Pops, Tanglewood Music Center and Tanglewood Festival Chorus represent the best that the art form offers. Known for its diverse programs, passionate performances and tradition of innnovation, the Boston Symphony Orchestra has been at the forefront of artistic excellence for more than 135 years.