Position Description: Reporting to the Head of Processing, the Collection Management Assistant (CMA) provides support for collections and stacks management within Library Special Collections (LSC). As a member of the Collection Management unit, the CMA works across LSC to support the management and accessibility of LSC collections and spaces. The CMA collaborates closely with colleagues in LSC's Collection Management, Curatorial, and Public Service, Outreach and Community Engagement units to facilitate the stewardship of special collections material. As part of the Administrative Functional team, the CMA works collaboratively with the LSC Office Coordinator, Curatorial Assistant, and Public Services Assistant to ensure coordination of administrative services related to collections and stacks management for the LSC Collection Management unit.
Under the direction of the Head of Processing, archivists, and cataloguers within the LSC Collection Management unit, the CMA provides assistance during post-acquisition stewardship activities and collection issue resolution. Identifies high-level physical, administrative, and descriptive requirements and issues with special collections materials -- archival materials (physical and digital) and rare books -- and queueing assignments for appropriate LSC staff to undertake and resolve. The CMA provides support in applying base-level physical, administrative, and descriptive control requirements for special collections materials, such as rehousing and relabeling materials; creating enclosures for non-standard sized materials; creating inventories; searching OCLC for usable copy to catalog backlog materials and verifying descriptive elements and access points; locating information from collection files and entering into appropriate system; and engaging in low-level preservation interventions.
The CMA prepares user-accessible materials for shelving and deposit. Monitors and supervises student assistants in the post-cataloging workflow, including in-house marking and construction of boxes and pamphlets for newly-cataloged materials. The CMA manages the flow of materials in and out of onsite and offsite collection spaces, by serving as one of the points of contact with offsite storage facilities; coordinating onsite placement of materials and offsite deposits; helping to maintain collection location information; and conducting audits of materials reported by offsite storage facilities.
The CMA monitors and orders supplies in BruinBuy; manages the supply inventory; and works scheduled shifts at the LSC reference desk.
Library Special Collections is an enterprise-wide, organizational entity within the UCLA Library System that builds and stewards special collections resources, services, and operations. The department consists of three units: Curators and Collections; Collection Management; and Public Services, Outreach, and Community Engagement; as well as an Administrative Services Functional Team. The Collection Management Unit supports acquisition and facilitates the management and accessibility of special collections materials. The Public Services, Outreach, and Community Engagement Unit integrates public services for LSC including reference and instruction, exhibits, programmatic events and activities, outreach and community engagement, as well as the Center for Primary Research and Training. The Curators and Collections Unit is responsible for collection development and acquisition of materials in support of research and teaching. The Administrative Services Functional Team collaborates to provide administrative and operational support services throughout Library Special Collections. The entire staff of approximately 30 FTE work together holistically as a team to build, preserve, and provide access to the outstanding special collections of the UCLA Library.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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UCLA is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletic programs. UCLA offers undergraduate degrees in more than 127 majors and graduate degrees in 198 program areas. UCLA has 11 highly regarded professional schools. Eight are ranked among the nation's top 15 in their field by U.S. News & World Report. UCLA is consistently among the most popular campus in the nation for undergraduate applicants. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status. Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.