UCSD Layoff from Career Appointment: Apply by 12/27/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 1/3/20. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Radiation Oncology currently is a large contributor to the organizational bottom line, being a premier provider of cancer treatment. This Department is distinct from other clinical departments in that all aspects of treatment are technology-based. Technology advancements will continue to create potential business and revenue growth opportunities for both the Department and Medical Center.
The Assistant to the Chair and Department Business Officer provides administrative and analytical support to the Department Chair and Department Business Officer (AVC/DBO) in the Department of Radiation Medicine and Applied Sciences (RMAS) to ensure the smooth functioning of the department's activities to plan, coordinate, and implement initiatives. Will report directly to the DBO, and manage the scope and timing of numerous Departmental projects to achieve desired organizational goals and benefits. Will play a key role in developing, coordinating, managing, and executing tasks and projects under the purview of the Department Chair and DBO. This will require the capacity to deal with diverse constituencies of all levels, a facility for multitasking, and a finely honed sense for problem-solving and project management. May work closely on projects designed to improve effectiveness or efficiency in operations, develop benchmarks or policies, and enable the Chair and DBO to better oversee the entire administrative/financial aspects of the Department. Will also partner with others in the Department and the University community, which involves a thorough understanding of the focus of their work and key departmental initiatives underway. Working collaboratively with all members of the department's central administration team, the incumbent will also ensure that projects and initiatives stay on schedule and assist with complex change management strategy plans as necessary. Will manage searches for high-visibility roles in the Department and also oversee provider enrollment. This involves ensuring that the department is compliant with rules and regulations set by Academic Affairs.
The incumbent is the designated administrative point of contact for the Department Chair and DBO and must demonstrate a high level of professionalism and diplomacy. Serves as a key resource for faculty, staff, and departmental leadership. Is expected to address strategic issues and to resolve complex issues and situations, and provide guidance and insight. Independently provides support and guidance on financial transactions and faculty compensation analysis. In addition, the incumbent serves as a resource to search committees, and is an expert in understanding, interpreting, and implementing campus policies. The incumbent is often assigned work on a project basis, and is expected to manage the entire problem-solving process, which includes researching and analyzing information, identifying and recommending potential solutions, and presenting the finished product in the form of a written recommendation or a completed project to the Department Chair and DBO. Must work with a high degree of autonomy in a fast-paced work environment. Plays a critical role in managing the range of duties and responsibilities associated with the administrative functions in the Department.
Serves as a department liaison with the Academic Resource Center (ARC) and Health Human Resources and is responsible for administering academic and staff personnel policies and procedures. Provides expert guidance to faculty regarding merits and promotion academic files. Provide guidance to supervisors and managers in the recruitment process of new staff and faculty, providing support and instruction throughout. Process includes screening applications, coordinating selection committees, conducting interviews, reference checks and employee selection. Review, confirm/endorse staff personnel actions including recruitment, job descriptions, classifications, equity increases, salary offers etc. In addition, the incumbent will provide guidance to department leadership regarding employee relation and class compensation actions.
Bachelor's degree in related area and/or equivalent experience/training.
Three or more years of relevant experience.
Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
Interpersonal skills including verbal and written communication, active listenin
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